Team Assistant in City of Westminster

As our Team Assistant (UKLT Assistant), you'll be part of the Commercial team working closely with brilliant people across the business and reporting into General Manager UK, Nordics & BNLX. You'll be right at the heart of fast-moving projects that shape how we show up for our consumers - today and tomorrow. This is a 1 year Fixed Term Contract. Where the Team Assistant will contribute The Team Assistant provides high-level administrative and organisational support to senior leadership, enabling them to focus on strategic priorities and business performance. This role ensures seamless coordination of calendars, communications, and projects, acting as a trusted liaison between the executive and internal/external stakeholders. It plays a vital role in maintaining operational efficiency and supporting a culture of collaboration and excellence. Core Accountabilities of the Team Assistant:

• Calendar & Inbox Management: Manage complex scheduling across multiple time zones and proactively handle inbox communications to maximise productivity.
• Travel & Logistics: Organise detailed itineraries for business trips, including flights, accommodation, transport, and visa arrangements; ensure smooth execution of travel plans.
• Meeting Coordination: Prepare agendas, materials, and presentations for key meetings; track and follow up on resulting actions.
• Project Support: Monitor progress on key initiatives, conduct check-ins, and maintain visibility of priorities to drive accountability.
• Event Planning: Organise internal and external events, including leadership off-sites and team activities; manage logistics with internal partners and external vendors.
• Communications support: Draft and send out communications on behalf of General Manager
• Stakeholder Engagement: Act as the primary point of contact for internal and external stakeholders, ensuring timely and professional communication.
• Expense and Invoice Management: Oversee and track expenses for the executive, ensuring compliance with company policies. Assistant with purchase orders and invoices for the team
• Confidentiality & Discretion: Handle sensitive information and communications with the highest level of integrity and professionalism.
• Relationship Management: Coordinate communication between the executive and other senior leaders, fostering strong internal relationships.
• Administrative Excellence: Continuously review processes to identify opportunities for efficiency and improvement.
• Administrative Support: General ad hoc support for the Leadership Team as and when required,
• Organisation & Prioritisation: Ability to manage multiple priorities in a fast-paced environment with exceptional attention to detail.
• Communication: Excellent verbal and written communication skills across all formats (email, phone, face-to-face).
• Discretion & Integrity: Trusted to handle confidential information with professionalism.
• Proactivity: Anticipates needs and takes initiative to resolve issues before they arise.
• Technical Proficiency: Skilled in Word, Excel, and PowerPoint and comfortable with digital collaboration tools.
• Adaptability: Flexible and creative in responding to changing priorities and styles.
• Problem-Solving: Resourceful and solution-oriented in managing challenges.
• Relationship Building: Strong interpersonal skills to engage effectively with senior stakeholders.
• Resilience: Ability to remain calm and effective under pressure.

About: Dr. Martens is a globally famous and culturally influential British brand with over 60 years of heritage. Our products have become cultural icons, instantly recognisable and with timeless appeal, which is still relevant to consumers all across the world today., Dr. Martens is more than a brand - it's a global icon with over 60 years of attitude, heritage, and cultural impact. We're a thriving, values-driven business powered by diverse thinkers, bold doers, and people who bring their whole selves to work. If you're ready to make your mark, you're in the right place.

At DM, our values guide everything we do: Be Yourself, Act Courageously, Show You Care. They're not just words - they're how we turn passion into progress.