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- Tasks: Support our Co-founder with scheduling, communications, and operations while implementing smarter systems.
- Company: Tracksuit is a global brand tracking company expanding rapidly across international markets.
- Benefits: Enjoy competitive pay, six weeks paid leave, and a fun, inclusive team culture.
- Other info: Join a diverse team recognised for transparency and innovation in the workplace.
- Why this job: Shape how a founder operates and thrive in a supportive, evolving environment.
- Qualifications: Experience supporting senior executives, excellent communication skills, and fluency in modern tools required.
The predicted salary is between 43000 - 52000 £ per year.
Were looking for a London based Executive Assistant to support our Co founder and CCO Matt Herbert during a period of parental leave cover. But this isnt just about keeping things ticking over. This is a rare opportunity to help shape how a high growth founder and commercial leader works at scale.As EA youll bring calm structure and clarity to a fast paced global role. Youll manage core responsibilities with excellence and also help co design and implement smarter systems to reduce noise unlock focus and evolve how Matt operates as a leader. Youll have the trust and autonomy to run point across scheduling comms prep and operations while also helping build a more scalable AI and systems enabled executive workflow.We believe the right EA isnt just a great operator theyre a force multiplier. If youre steady strategic fluent in modern tooling and excited to help shape the next era of founder support wed love to hear from you.Why TracksuitTracksuit is a global brand tracking company backed by a recent Series B raise with over 160 employees across London NYC Auckland and Sydney. While we began in Australasia weve been operating in the UK and US for over two years and continue to expand into new international markets. Were making brand tracking radically more accessible to the worlds best consumer brands.We work with over 1000 of them across categories like skincare food & beverage apparel finance and more including well known UK brands like Sol De Janiero JUBEL MEEM MOJU Bondi Sands MyFitnessPal Rapha Refy and Antler.Were a team of kind ambitious generous humans across the UK US Australia and New Zealand. And were just getting started. Please note: You can expect to start hearing back from us from the 1st of September onwards. The opportunity Own Matts calendar meeting cadence travel and inbox in a way that reflects shifting priorities across partners and internal leadershipDraft and manage communications with clarity and tone matching including emails Slack LinkedIn and meeting follow upsProactively prepare briefing docs agendas and meeting notes using available context and anticipating needsCoordinate and track follow ups across multiple internal and external stakeholdersYoull work with Matt to evolve how he operates: Design daily and weekly executive rhythms using tools like Notion (for example weekly planning priorities delegation reflection)Use AI tools to automate tasks like comms drafting inbox filtering daily briefs and meeting prepImplement and maintain smart systems for scheduling task tracking travel internal comms and moreProactively reduce noise and cognitive overhead so Matt can focus on high leverage prioritiesAct as a grounded level headed presence in fast paced momentsSense and filter inbound requests and distractions with context and careBuild trust quickly with the rest of the Tracksuit leadership and teamsThats the role so who are you Youve supported senior executives or founders in a high trust role whether as an EA business analyst operations associate or similar and know how to keep high stakes work moving with clarity and calmAre calm under pressure and bring clarity in moments of ambiguityAre fluent in modern tools and AI technologies and excited to design implement and optimise better systemsHave excellent written communication and can mirror tone across contextsThrive in a detail heavy execution focused role with room to grow the playbookKnow when to move fast and when to go deep and can handle competing priorities with maturityHave supported remote or global execs and know how to work across timezonesWhy youll thrive here Were building a team were proud of ambitious supportive and constantly evolving. Youll be joining a transparent inclusive and feedback rich culture where growth is celebrated and everyone has a seat at the table.Competitive compensation and perksSix weeks paid leave and world class team cultureThe chance to genuinely shape how a founder operates not just support themTransparency kindness momentum and lots of fun (plus an actual Tracksuit)50000 – 60000 a yearWe practice transparent compensation at Tracksuit which means we put a real focus on fair compensation for our people and their roles.Awards & Recognition HRD Employer of Choice under 200 Staff 2024 NZ Hi Tech Awards: Emerging Company of the Year 2024 Named in the Generalists Top 50 Highest Potential Startups 2024 Raised Series B in early 2025 led by VMG Partners Digiday Worklife 2025 awards:Most Passionate Employees: Tracksuit Fuels Brands Passionate Employees Fuel TracksuitMost Transparent Culture: Tracksuit Where Transparency Keeps Us on TrackWere committed to building a diverse and inclusive team. If this sounds like you but you dont tick every box please still apply.Required Experience:Senior IC Key Skills Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,White Papers,Calendar Management,Microsoft Excel,Sharepoint,Administrative Experience,Budgeting,DoD Experience,Google Suite Employment Type : Full-Time Experience: years Vacancy: 1
Senior Executive Assistant - Maternity Cover employer: Dr Jobs
Contact Detail:
Dr Jobs Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Executive Assistant - Maternity Cover
✨Tip Number 1
Familiarise yourself with the tools mentioned in the job description, like Notion and AI technologies. Being able to demonstrate your proficiency in these tools during the interview will show that you're ready to hit the ground running.
✨Tip Number 2
Research Tracksuit's culture and values thoroughly. Understanding their emphasis on transparency, kindness, and support will help you align your responses and showcase how you fit into their team dynamic.
✨Tip Number 3
Prepare examples from your past experiences where you've successfully managed competing priorities or supported senior executives. This will help you illustrate your ability to thrive in a fast-paced environment, which is crucial for this role.
✨Tip Number 4
Think about how you can proactively reduce noise and cognitive overhead for Matt. Come up with specific strategies or systems you've implemented in the past that could be relevant, as this will demonstrate your forward-thinking approach.
We think you need these skills to ace Senior Executive Assistant - Maternity Cover
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Executive Assistant or in similar roles. Focus on your ability to manage calendars, communications, and operations effectively, as well as any experience with modern tools and AI technologies.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention specific examples of how you've supported senior executives in the past and how you can bring calm and clarity to a fast-paced environment.
Showcase Your Communication Skills: Since excellent written communication is crucial for this role, ensure that your application materials are free from errors and reflect a professional tone. Use clear and concise language to demonstrate your ability to mirror tone across different contexts.
Highlight Your Problem-Solving Abilities: In your application, provide examples of how you've designed and implemented systems to improve efficiency in previous roles. This will show your proactive approach and ability to reduce noise and cognitive overhead, which is essential for supporting a high-growth founder.
How to prepare for a job interview at Dr Jobs
✨Showcase Your Organisational Skills
As a Senior Executive Assistant, your ability to manage schedules and communications is crucial. Be prepared to discuss specific examples of how you've successfully organised complex calendars or streamlined communication processes in previous roles.
✨Demonstrate Your Adaptability
This role requires someone who can thrive in a fast-paced environment. Share instances where you've had to adapt quickly to changing priorities or handle unexpected challenges, showcasing your calmness under pressure.
✨Familiarise Yourself with Modern Tools
The job mentions the use of tools like Notion and AI technologies. Make sure you are well-versed in these tools and can discuss how you've used similar technologies to improve efficiency in past positions.
✨Prepare Thoughtful Questions
At the end of the interview, you'll likely have the chance to ask questions. Prepare insightful queries about the company's culture, the expectations for the role, and how success is measured. This shows your genuine interest in the position and the company.