People and Office Coordinator

Were looking for a highly organised and proactive People & Office Coordinator to play a key role in supporting our growing team and maintaining a smooth efficient and welcoming workplace. This role sits at the heart of our operations and People team ensuring the office runs seamlessly supporting the People function across the employee lifecycle and helping deliver an exceptional candidate and hiring manager experience.This is an ideal role for someone with a strong sense of ownership attention to detail and a passion for people culture and operational excellence.Key Responsibilities:People Operations SupportAssist with the onboarding and offboarding process including scheduling document collection and system updates.Maintain and update employee records in our HRIS ensuring accuracy and confidentiality.Respond to basic employee queries on policies processes and benefits.Help with internal communications and the coordination of company-wide initiatives (e.g. engagement surveys learning & development sessions DEI activities).Support People team reporting and data hygiene.Office CoordinationManage the day-to-day running of the office including supplies equipment post meeting room bookings and general tidiness.Liaise with building management and external vendors for maintenance cleaning and deliveries.Coordinate in-office and offsite events (e.g. all-hands team socials leadership retreats).Support new hire desk and equipment set-up and help coordinate office moves or seating plans.Oversee compliance with health & safety policies and office risk assessments.Talent CoordinationOwn the scheduling of candidate interviews working closely with hiring managers and recruiters to ensure a smooth process.Manage and update our Applicant Tracking System (Ashby) keeping candidate records accurate and up to date.Post job ads across multiple platforms and support employer brand initiatives (e.g. social posts careers page updates).Communicate with candidates in a timely and professional manner to provide a great candidate experience.Track hiring progress and support reporting on pipeline and time-to-hire metrics.What Were Looking For12 years of experience in a people talent or office coordination role.Exceptional organisational and multitasking skills with a keen eye for detail.Friendly approachable and helpful someone who enjoys supporting others.Excellent written and verbal communication skills.Comfortable using tools such as Google Workspace Slack Notion and systems like an ATS (Ashby) or HRIS (e.g. HiBob Personio).Discreet and trustworthy with sensitive or confidential information.Nice to HaveExperience in a fast-paced or scaling company environment.Exposure to recruitment coordination or employer branding.Interest in growing a career in People Ops or Talent.What we can offer you: Competitive Salary We offer a highly competitive salary that reflects your skills experience and contributions.Impact & Growth Join a fast-growing startup where your ideas matter; experiment innovate and see your work come to life.High-Performance Culture Work in a truly meritocratic environment alongside ambitious driven professionals who push each other to excel.Prestigious Partnerships Collaborate with some of the worlds top law firms financial institutions and multinational corporations.Ongoing Learning & Development Access top-tier training mentorship and continuous support to advance your career.Time Off Enjoy 25 days of holiday per year plus UK bank holidays to recharge and unwind.Pension Plan Secure your future with our competitive pension scheme.Flexible Working Work in a way that suits your lifestyle with the freedom to balance professional and personal priorities.Enhanced Parental Leave We support working parents with generous parental leave policies that go far beyond statutory requirements.Top-Quality Equipment Get the tools you need to perform at your best from cutting-edge tech to ergonomic office setups.Travel (both domestic and international) may be required.About DefinelyAt Definely were on a mission to simplify the way legal professionals access and understand complex information in legal documents. Trusted by a global community of customers our LegalTech solutions integrate seamlessly into lawyers daily workflows making it easier to draft review and navigate even the most complex contracts. Our products provide instant access to essential information enabling legal teams to review clauses and provisions in context reduce risk and work more efficiently all without disrupting their flow. At Definely were dedicated to solving real challenges faced by legal professionals. Joining Definely means becoming part of a forward-thinking collaborative team that prioritises innovation and people. We create a supportive environment driven by a shared commitment to connection growth and success. Recognised in the top 25 of Deloittes prestigious UK Technology Fast50 in 2023 and backed by Microsoft Google and Octopus Ventures were trusted by leading law firms and in-house legal teams including A&O Shearman Dentons Deloitte and Barclays to streamline their workflows and mitigate risks.Data Privacy NoticeBy submitting your application you agree that DEFEYENE LEGAL SOLUTIONS LIMITED (Definely) may collect process and store your personal data as part of our recruitment process. We will use the information you provide to assess your qualifications for the role you are applying for and to communicate with you regarding your personal data will be stored for up to 12 months after which it will be securely deleted unless we have another lawful basis to retain it. You have the right to access correct or request the deletion of your data at any more details on how we handle your personal data and your rights please send us an email to and we will send your our privacy policy.If you have any concerns about how your data is being processed please do not hesitate to contact us.Required Experience:IC Key Skills Office Manager Experience,Microsoft Office,Customer Service,Computer Skills,Microsoft Outlook,Microsoft Word,QuickBooks,Medical office experience,Office Experience,Front Desk,Microsoft Excel,Administrative Experience Employment Type : Full-Time Experience: years Vacancy: 1