Manager, Facilities and Strategic Operations

Why RyanCompetitive Compensation and BenefitsHome Office StipendBusiness Connectivity Reimbursement (Phone/Internet)Gym Membership or Equipment ReimbursementLinkedIn Learning SubscriptionFlexible Work EnvironmentTuition Reimbursement After One Year of ServiceAccelerated Career PathAward-Winning Culture & Community OutreachThe Manager Facilities and Office Services (Manager) manages global office mail service and supply procurement functions as well as various facilities administrative support responsibilities to promote cost efficiencies and the highest levels of customer service. The Manager reports to and assists the Director Facilities and Office Services in managing the real estate portfolio planning business unit occupancy coordinating emergency response programs overseeing transaction management design construction relocation furnishings and addressing specific requirements at Ryans facilities globally.Duties and Responsibilities as they align with Ryans Key Results:PeoplePartners with the SVP CREO in support of planning designing and execution to deliver Class A office space construction services furnishings security audio/visual equipment relocations and other projects as required. Directs Office Services staff and advises location site administrators for mail and office supply procurement coordinating work assignments to deliver expected service levels to Ryans internal clients. Creates a positive work environment ensuring the team is engaged. Partners with the Real Estate team to plan design and execute projects delivering Class A office space construction services furnishings security relocations and other projects regionally leveraging local teams to control travel costs from the US. Client Acts as a key interface with regional business leaders and office services suppliers. Responds to Facilities issues and maintenance matters in a tactful supportive and expedient manner supporting business operations and minimizing associated expenses. Controls work orders to ensure service assignments are completed promptly. Assists with due diligence for M&A activity within assigned regions. Oversees integration activities post-acquisition ensuring a smooth transition into Ryan. Visits regional offices to conduct comprehensive office assessments addressing and resolving office and equipment issues promptly. Works directly with regional Finance teams to manage vendor invoices establish annual purchase orders and resolve invoicing concerns.ValuesCollaborates and assists in planning procurement and maintenance of furniture equipment copiers signage artwork stationery and business cards office and coffee/break room vending supplies to minimize interruption control expenses and improve service quality and efficiency of all offices in the global footprint. Maintains accurate documentation necessary in the management of Ryans Facilities business policies and processes. Conducts office assessments and takes actions necessary to ensure offices and equipment are maintained at an elevated level. Maintains standards for Ryan office locations related to construction furniture fixtures and Facilities and Office Services business processes. Proactively identifies and makes recommendations to reduce costs and increase efficiencies concerning equipment resources and processes. Negotiates and maintains regional vendor contracts consolidating purchasing to achieve volume discount pricing and reduce operational expenses. Researches negotiates and administers national purchasing contracts. Performs other duties as assigned. Education and Experience:A bachelors degree (B.A. or B.S.) and four to six years of relevant experience or equivalent combination of education and experience is required.Other Skills and Abilities:Excellent people skills.Collaborator able to work independently but with effective team-building skills.Demonstrates strong initiative and work ethic.Customer solutions-oriented with the ability to listen and define actions that satisfy customer needs.Proven ability to gather requirements from internal customers to understand the context and business needs driving requests.Excellent written and verbal communication organizational and planning skills.Ability to multi-task follow through and prioritize multiple time-sensitive projects.Proven ability to work with budgets focused on planned expense controls.Computer Skills: To perform this job successfully an individual must have a good working knowledge and proficiency of Microsoft Word Excel Access PowerPoint Outlook and Internet navigation and research.Certificates and Licenses: Valid drivers license required.Supervisory Responsibilities: Directly supervises employees in the Facilities department and fulfills management responsibilities following the Firms policies and applicable laws.#Li-hybridRequired Experience:Manager Key Skills Computer Skills,Management Experience,Facilities Management,HVAC,CMMS,Ammonia Refrigeration,HVAC/R,Maintenance Management,OSHA,Maintenance,Budgeting,Supervising Experience Employment Type : Full-Time Experience: years Vacancy: 1