Information Manager - Data Protection in Edinburgh

DescriptionStarting salary:40158 pro rata per yearContract type:PermanentGrade:4Location:Longmore House Edinburgh however flexible working and location is availableWorking Hours:Monday - Friday 35 hours per weekInterviews:To be held over MS Teams week commencing 1 September 2025The Information Manager - Data Protection role contributes to one of five functions within the Information Management Team and you will provide expert advice and services to the organisation as the subject matter expert in Data Protection legislation.The role will require you to support colleagues at all levels from across the organisation in effective Data Protection practices as defined by HES policy procedure and good practice.For more information about the post and information about the team please access the full job descriptionfor this post. Please note that if you dont have Office 365 installed on your device this can be opened using your browser.Benefits of joining us at Historic Environment ScotlandEnrolment onto a Civil Service Pension scheme 28% employer contribution25 days annual leave pro-rata (increasing to 30 days after 3 years) 11.5 public holidaysReimbursement for relevant professional subscriptionsSupport for further education and personal developmentStudy leave for work related coursesFlexible working hours (where appropriate)Free entry to all of our properties (with up to three guests)Free entry to English Heritage Manx and Cadw propertiesKey Responsibilities of this roleYou will be a member of the Information Management Team within HES. You will be a primary technical expert for data protection in HES and have responsibilities which ensure the organisation maintains compliance with that legislation.You will be an expert in and responsible for:Ensuring that HES data protection standards procedures and processes are effectively implemented across HES. This will include:Assessing Data Privacy Impact AssessmentsDrafting data protection related legal agreements e.g. Data Processing AgreementsDrafting privacy noticesAssisting in maintaining compliance with website CookiesMaintaining the HES Record of Processing Activities (ROPA)Reviewing and revising data protection policy procedures and processes.Educating HES colleagues on the Data Protection and privacy standards procedures and processes.Designing and implementing data protection process improvements as the lead authority in conjunction with colleagues across the organisationUndertaking Information Management investigations on behalf of HES specifically where personal data is involved.Acting as the point of contact for HES colleagues and members of the public providing advice guidance and support on Data Protection mattersDeveloping co-ordinating and implementing the Data Protection strategy processes guidance and testing/training ensuring the effective and efficient implementation and application of Data Protection and Privacy at all levels across HES Designing and delivering Data Protection training for all HES colleagues to ensure compliance with the legislation or other HES requirements as appropriate. Designing and implementing Data Protection process improvements as the lead authority in conjunction with colleagues across the organisationKey requirements of the role:In order for you to be successful in this post we will be looking for you to submit a cover letter which addresses how you can meet each of the essential and desirable criteria (in up to 1200 words) using examples of where you have demonstrated these criteria previously. Please ensure that you provide real life examples for each of the criteria to be considered for this post. You can use examples of how you have met this criteria from your work life home life education or volunteer experience.Please read ourCV and Cover Letter Guidancefirst before completing as you will only be eligible for selection if you use examples of how you meet the essential and desirable criteria.Essential:A data protection qualification or a full demonstrable working knowledge of UK data protection legislation including the UK GDPR and the Data Protection Act 2018.Ability to interpret and apply data protection legislation including the UK GDPR and the Data Protection Act 2018 alongside relevant public sector guidance and regulatory frameworks to ensure compliant and transparent handling of personal data.Ability to undertake detailed information gathering analysis and investigation.Experience of providing solutions with focus on information risk compliance and governance.Excellent written and verbal communication skills.Ability to build and maintain positive working relationships and be able to influence colleagues to effect positive change.Excellent IT skills and in particular Word and Excel.Find out more aboutdesirableskills and experience in our full job description.We are dedicated to building a workforce which is reflective of diversity within Scotland. We warmly welcome applications from candidates of all backgrounds regardless of age race gender or gender identity religious beliefs marital status sexual orientation disability or support of our Gaelic Language Plan we welcome applications from Gaelic speakers.We want every candidate to have the best chance to succeed during the recruitment process. If you require your application in an alternative format please reach out to us via email ator call our Head Office at 0 and speak to a member of our People Team.Please note that at this time we are unfortunately unable to provide sponsorship as part of the recruitment process therefore you must have current right to work in the UK to be considered for a post.To submit your application online please read our How to Apply followed by Apply Now button to begin your application.*Due to site maintenance please note that we are currently experiencing problems with issuing notification emails through our recruitment platform. If you have not received notification that your application has been received please email We apologise for any inconvenience caused by this.*Required Experience:Manager Key Skills Customer Service,Facilities Management,Accountancy,Administration Support,Back Office Support,Arabic English Translation Employment Type : Full-Time Experience: years Vacancy: 1