Administrative Assistant (Redeployment 20053)

DescriptionSuffolk County Council Endeavour House Ipswich IP1 2BX West Suffolk House Bury St Edmunds IP33 3YU or Riverside Lowestoft NR33 0EQ – Hybrid24404 per annum (pro rata)24 hours per week – Flexible working options availablePermanentThis advert is open to current redeployment Suffolk County Council staff onlyWere passionate about improving the future for our customers our communities and the environment. If you are too join us as a Administration Assistant and make a huge and meaningful impact. Your innovation and drive will help us to continue improving and evolving. Our opportunities and support will enable you to make a difference and leave a positive lasting the possibilities.Your role and responsibilitiesIn this role you will initially be supporting two schemes maintaining databases and spreadsheets. You will be raising purchase orders and liaising with suppliers.Youll be communicating with Cyclist Instructors and service users including schools and residents. This is a new role and you will make a positive difference to the service we offer. The role involves administering the Cycle Ready scheme initially setting up new school users and supporting them as they use the scheme ongoing. You will also set up new instructors and help them use the scheme ensuring they complete their administrative duties after courses have ended.You will promote the Multi Modal Vouchers scheme to residents confirm their eligibility and then ensure they receive their orders and use their vouchers.As the role develops you may well become involved in other areas and administrative functions within the wider Transport Strategy team. These may include loading planning documents into MasterGov and the Flood and Water Database; updating the Transport Strategy sections of the SCC website; receiving recording and issuing land drainage consents or refusal notices; managing payments such as fees licences and contributions; and issuing Street Works Permits to developers undertaking works in the public highway ensuring this information is accurately recorded on Insight.Your work will directly support Suffolk County Councils goals to reduce road casualties promote healthier lifestyles and reduce environmental impact through active and sustainable travel.You will needto be flexible and manage your own timegreat communication skillsto enjoy creating and administering business processes and proceduresideally an interest in cycling and promoting active travel however its more important that youre willing to learn and grow with us as we develop and expand our schemes.You can view a full list of requirements in theJob and Person Profile (docx).If you believe you can succeed in this role apply. Even if you dont meet all requirements still apply. We would appreciate the opportunity to consider your application.The teamWe are passionate about safer sustainable travel and we work within every road user group that we are friendly enjoy working together and are keen to share our knowledge and experience with others.You will be supported by colleagues within our wider team you will be able to work both at home and in your local office base. We will supply you with the training support and office equipment you require to be successful. Empowering EveryoneWere big believers in potential possibility and the power of different ideas. Were always searching for ways to encourage respect and enable everyone to be the best they can be. We want to represent the diverse communities we serve. We welcome applications from all individuals especially those from groups that are currently underrepresented in the organisation as shown in our Workforce Equality Report ().For more informationPlease contactMike Brooks Safer Active Travel Managerfor a casual conversation. You can reach them by calling0or emailing How to applyStep 1 -ReadtheJob and Person Profile (docx).Step 2 -Click Apply Now to start your online application.Step 3 -Upload asupporting statementanswering the following questions below (no more than 400 words per question). You should use theSupporting Statement template.1. Tell us about a time you had to manage multiple administrative tasks with competing deadlines. How did you prioritise your workload2. Tell us about a time you had to learn a new system or process quickly. How did you approach it and what was the result3. Describe a time when your attention to detail prevented a mistake or improved the quality of your work.Please note:Without a supporting statement your interest will not be progressed. Any supporting documents must be in either PDF or MS Word format.We value authentic applications that showcase your genuine skills and experiences. Applications suspected of being generated by AI may be rejected. We encourage you to present your own work and ideas throughout the application process.If you require any reasonable adjustments to the application process before the next selection stage please contact our Recruitment Team by emailingor calling0.If you are invited to the next stage of selection you will have another opportunity to request adjustments for the next stages of the process.Closing date:11.30pm 23 July 2025.This authority is committed to safeguarding and promoting the welfare of children young people and vulnerable adults and expects all staff and volunteers to share this commitment. DBS (Disclosure and Barring Service) checks or police vetting will be required for relevant posts. #LI-Hybrid Key Skills Generator,Accomodation,Football,Advertising,Architectural Design Employment Type : Part-Time Experience: years Vacancy: 1