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- Tasks: Support finance and operations teams with administrative tasks in depot operations.
- Company: Join a dynamic company focused on excellence and teamwork.
- Benefits: Competitive pay, flexible hours, and opportunities for growth.
- Why this job: Be part of a team that values your contributions and supports your development.
- Qualifications: Strong organisational skills and attention to detail are essential.
- Other info: Exciting chance to learn and grow in a supportive environment.
The predicted salary is between 30000 - 42000 £ per year.
To support the regional finance team and operations team by providing an administrative service in the area of depot operations and ensure the processes are maintained to an excellent standard in line with company policy. In this role you will work closely with the Regional Finance Team, Fleet team, P&T team, Payroll team and Depot Quality Manager (where applicable).
Responsibilities
- Ensuring the day-to-day cost reporting for your depot(s) is dealt with in a timely and effective manner.
- Weekly payroll management and processing for depots under your remit.
- Accurately recording any purchase orders, processing and coding of invoices for external resources.
- Keeping the absence management records up to date.
- Providing cover and being cross trained with the rest of the finance administration team within the network.
- Administer the stocks of uniforms and operational stationary by identifying needs and raising authorised orders via the computerised stock ordering system.
- Order other stock as requested and applying cross charges where applicable.
- Add all new starters, agency and cover drivers to training platforms.
- Administer the complete self-employed process daily, which includes additional payment processing, stop merging, updating vehicle mileages records and financial reconciliation to depot reports.
- Carrying out Driver Licence, validate own van driver documentation and Forklift Truck certificate checks and organise refresher training.
- Administering fuel stocks and orders.
- Carrying out local operational quality audits and maintaining operational controls.
- Comment on the SOP of vehicles not being used.
- Upload compliance and HGV documentation to Data Studio.
- Check driver reported defects have been actioned for fleet vehicles by using the defect book and app.
- Supporting completion of Employee New Starter Onboarding.
- Carrying out administrative tasks in relation to Absence Management.
- Draft letters as required in relation to D&G and AMP processes.
- Collation of information and communication to HR Admin for processing on HR employee matters (i.e. Maternity, Paternity, Change of Hours, Change of Work Pattern, Leavers).
- Adhoc duties as required.
Depot Finance Administrator in Sheffield employer: DPDgroup
Contact Detail:
DPDgroup Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Depot Finance Administrator in Sheffield
✨Tip Number 1
Network like a pro! Reach out to people in the finance and operations sectors, especially those who work in depots. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of depot operations and finance processes. We want you to show off your understanding of payroll management and cost reporting – it’ll make you stand out!
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can keep you fresh in their minds and shows your enthusiasm for the role. Plus, it’s just good manners!
✨Tip Number 4
Apply through our website for the best chance at landing that Depot Finance Administrator role. We’re all about making the process smooth and easy for you, so don’t miss out!
We think you need these skills to ace Depot Finance Administrator in Sheffield
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Depot Finance Administrator role. Highlight relevant experience in finance administration and any specific skills that match the job description. We want to see how you can support our regional finance team!
Showcase Your Attention to Detail: In this role, attention to detail is key! Use your application to demonstrate how you've successfully managed tasks like payroll processing or invoice coding in the past. We love candidates who can keep things running smoothly!
Be Clear and Concise: When writing your cover letter, be clear and concise about why you're a great fit for the position. We appreciate straightforward communication, so get to the point while still showcasing your personality!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to see what you bring to the table!
How to prepare for a job interview at DPDgroup
✨Know Your Numbers
As a Depot Finance Administrator, you'll be dealing with cost reporting and payroll management. Brush up on your financial terminology and be ready to discuss how you've handled similar tasks in the past. Bring examples of reports or processes you've managed to showcase your experience.
✨Familiarise Yourself with the Teams
You'll be working closely with various teams like Fleet, P&T, and Payroll. Do a bit of research on these departments and their functions within the company. This will help you understand how your role fits into the bigger picture and show your enthusiasm for collaboration.
✨Demonstrate Attention to Detail
In this role, accuracy is key, especially when processing invoices and managing records. Be prepared to discuss how you ensure precision in your work. You might even want to mention any tools or methods you use to double-check your work.
✨Prepare for Scenario Questions
Expect questions that ask how you'd handle specific situations, like managing absence records or conducting audits. Think through potential scenarios related to the job description and prepare your responses. Use the STAR method (Situation, Task, Action, Result) to structure your answers effectively.
