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- Tasks: Support finance and operations teams with administrative tasks in depot operations.
- Company: Join a leading company dedicated to delivering award-winning services.
- Benefits: Enjoy competitive pay, holiday trading, health perks, and discounts on shopping.
- Why this job: Be part of a dynamic team making a real impact in the transport industry.
- Qualifications: Strong IT skills and experience in fast-paced admin roles preferred.
- Other info: Great career growth opportunities and a supportive work environment.
The predicted salary is between 36000 - 60000 £ per year.
Purpose of Position
To support the regional finance team and operations team by providing an administrative service in the area of depot operations and ensure the processes are maintained to an excellent standard in line with company policy. In this role you will work closely with the Regional Finance Team, Fleet team, P&T team, Payroll team and Depot Quality Manager (where applicable).
Responsibilities
- Ensuring the day-to-day cost reporting for your depot(s) is dealt with in a timely and effective manner
- Weekly Payroll management and processing for depots under your remit
- Accurately recording any purchase orders, processing and coding of invoices for external resources
- Keeping the absence management records up to date
- Providing cover and being cross trained with the rest of the finance administration team within the network
- Administer the stocks of uniforms and operational stationary by identifying needs and raising authorised order via the computerised stock ordering system. Order other stock as requested and applying cross charges where applicable
- Add all new starters, agency and cover drivers to training platforms
- Administer the complete self employed process daily, which includes additional payment processing, stop merging, updating vehicle mileages records and financial reconciliation to depot reports
- Carrying out Driver Licence, validate own van driver documentation and Forklift Truck certificate checks and organise refresher training
- Administering fuel stocks and orders
- Carrying out local operational quality audits and maintaining operational controls
- Comment on the SOP of vehicles not being used
- Upload compliance and HGV documentation to data studio
- Check driver reported defects have been actioned for fleet vehicles by using the defect book and app
- Supporting completion of Employee New Starter Onboarding
- Carrying out administrative tasks in relation to Absence Management
- Draft letters as required in relation to D&G and AMP processes
- Collation of information and communication to HR Admin for processing on HR employee matters (ie. Maternity, Paternity, Change of Hours, Change of Work Pattern, Leavers)
- Adhoc duties as required.
Qualifications/Experience
- Carry out such other duties as may reasonably be requested by the management team
- Strong IT literacy (Microsoft Office / G Suite programmes)
- You will have proven and demonstrable experience of working in a fast paced administrative role ideally gained within the transport industry (but this is not essential).
- You will have strong analytical skills with an awareness of quality assurance and auditing.
- You will have strong communication skills with a confident telephone manner
- Demonstrate a high level of accuracy, self-motivation and organisation
- Ability to self-manage workload and prioritise tasks according to deadlines, importance and urgency
About our Benefits
We recognise that our people are at the heart of our business, without them we wouldn’t be able to deliver our award-winning service to millions of customers across the country each day. It’s important to us that we demonstrate our recognition of you in providing you with more than just a salary and job stability. To name but a few…
- Holiday trading
- Enhanced maternity and paternity package
- Free life assurance of 4 x salary on joining the pension scheme
- Health Kiosks visiting every location
- Vitality at Work
- Free On Site Parking
- Discounted shopping from ’s of retailers including up to 5% off supermarket shopping
- Milestone Days off to celebrate with your family and friends
- For employees who regularly use a screen as part of their job we offer free eye tests and support with the cost of glasses
Depot Finance Administrator in Maidstone employer: DPDgroup
Contact Detail:
DPDgroup Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Depot Finance Administrator in Maidstone
✨Tip Number 1
Network like a pro! Reach out to people in the finance and transport industry on LinkedIn. A friendly message can go a long way, and you never know who might have the inside scoop on job openings.
✨Tip Number 2
Prepare for those interviews! Research common questions for finance admin roles and practice your answers. We recommend using the STAR method to structure your responses – it helps you showcase your skills effectively.
✨Tip Number 3
Show off your tech skills! Make sure you're comfortable with Microsoft Office and G Suite, as these are essential for the role. Consider doing a quick online course to brush up on any areas you feel less confident in.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, you’ll find all the latest job openings there, so keep checking back regularly!
We think you need these skills to ace Depot Finance Administrator in Maidstone
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Depot Finance Administrator role. Highlight your relevant experience in administrative tasks, especially in finance and operations. We want to see how your skills match what we're looking for!
Show Off Your IT Skills: Since strong IT literacy is key for this position, don’t forget to mention your proficiency with Microsoft Office and G Suite. If you’ve used any specific software related to finance or operations, let us know!
Be Clear and Concise: When writing your application, keep it clear and to the point. Use bullet points where possible to make it easy for us to read through your qualifications and experiences. We appreciate a well-structured application!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at DPDgroup
✨Know Your Numbers
As a Depot Finance Administrator, you'll be dealing with cost reporting and payroll management. Brush up on your financial terminology and be ready to discuss how you've handled similar tasks in the past. Bring examples of reports or processes you've managed to showcase your experience.
✨Showcase Your IT Skills
Strong IT literacy is key for this role. Make sure you’re familiar with Microsoft Office and G Suite programmes. During the interview, mention specific software tools you've used and how they helped streamline your administrative tasks. If you have any experience with stock ordering systems, definitely highlight that!
✨Demonstrate Your Organisational Skills
This position requires a high level of organisation and the ability to prioritise tasks. Prepare to discuss how you manage your workload, especially in fast-paced environments. You might want to share a story about a time when you successfully juggled multiple responsibilities and met tight deadlines.
✨Communicate Confidently
Strong communication skills are essential, especially since you'll be liaising with various teams. Practice articulating your thoughts clearly and confidently. Consider preparing a few questions to ask the interviewer about team dynamics or company culture, as this shows your interest and engagement.
