At a Glance
- Tasks: Support finance and operations teams with administrative tasks in depot operations.
- Company: Join a leading logistics company known for its award-winning service.
- Benefits: Enjoy competitive pay, holiday trading, health perks, and discounts at hundreds of retailers.
- Other info: Be part of a team that values talent development and internal promotions.
- Why this job: Kickstart your career in a dynamic environment with growth opportunities.
- Qualifications: Strong IT skills and experience in fast-paced admin roles preferred.
The predicted salary is between 28800 - 43200 € per year.
Purpose of Position
To support the regional finance team and operations team by providing an administrative service in the area of depot operations and ensure the processes are maintained to an excellent standard in line with company policy. In this role you will work closely with the Regional Finance Team, Fleet team, P&T team, Payroll team and Depot Quality Manager (where applicable).
Key Tasks / Areas of Responsibility
- Ensuring the day-to-day cost reporting for your depot(s) is dealt with in a timely and effective manner
- Weekly Payroll management and processing for depots under your remit
- Accurately recording any purchase orders, processing and coding of invoices for external resources
- Keeping the absence management records up to date
- Providing cover and being cross trained with the rest of the finance administration team within the network
- Administer the stocks of uniforms and operational stationery by identifying needs and raising authorised order via the computerised stock ordering system
- Order other stock as requested and applying cross charges where applicable
- Add all new starters, agency and cover drivers to training platforms
- Administer the complete self employed process daily, which includes additional payment processing, stop merging, updating vehicle mileages records and financial reconciliation to depot reports
- Carrying out Driver Licence, validate own van driver documentation and Forklift Truck certificate checks and organise refresher training
- Administering fuel stocks and orders
- Carrying out local operational quality audits and maintaining operational controls
- Comment on the SOP of vehicles not being used
- Upload compliance and HGV documentation to data studio
- Check driver reported defects have been actioned for fleet vehicles by using the defect book and app
- Supporting completion of Employee New Starter Onboarding
- Carrying out administrative tasks in relation to Absence Management
- Draft letters as required in relation to D&G and AMP processes
- Collation of information and communication to HR Admin for processing on HR employee matters (ie. Maternity, Paternity, Change of Hours, Change of Work Pattern, Leavers)
- Adhoc duties as required.
Qualifications / Experience
- Strong IT literacy (Microsoft Office / G Suite programmes)
- You will have proven and demonstrable experience of working in a fast paced administrative role ideally gained within the transport industry (but this is not essential)
- You will have strong analytical skills with an awareness of quality assurance and auditing
- You will have strong communication skills with a confident telephone manner
- Demonstrate a high level of accuracy, self-motivation and organisation
- Ability to self-manage workload and prioritise tasks according to deadlines, importance and urgency
- Carry out such other duties as may reasonably be requested by the management team.
Additional Information:
About our Benefits
We recognise that our people are at the heart of our business, without them we wouldn't be able to deliver our award-winning service to millions of customers across the country each day. It's important to us that we demonstrate our recognition of you in providing you with more than just a salary and job stability. To name but a few…
- Holiday trading
- Enhanced maternity and paternity package
- Free life assurance of 4 x salary on joining the pension scheme
- Health Kiosks visiting every location
- Vitality at Work
- Free On Site Parking
- Discounted shopping from 100's of retailers including up to 5% off supermarket shopping
- Milestone Days off to celebrate with your family and friends
- For employees who regularly use a screen as part of their job we offer free eye tests and support with the cost of glasses
Joining DPD can lead to not just a stable job but also a career. DPD prides itself on recognising and developing talent alongside a desire to promote from within. As a continually growing and evolving organisation, we are proud to offer a great number of development and promotion opportunities. If you identify with our aims and values and can help us deliver our customers' promises, then this is the job for you! Apply today.
Depot Finance Administrator in Birmingham employer: DPDgroup
At DPD, we believe our employees are the cornerstone of our success, and as a Depot Finance Administrator, you will be part of a dynamic team that values collaboration and excellence. Our supportive work culture is complemented by a range of benefits including enhanced parental leave, health initiatives, and opportunities for professional growth, ensuring that you not only have a stable job but also a rewarding career path. Join us in a role that offers meaningful contributions to our operations while enjoying perks like discounted shopping and milestone days off to celebrate with loved ones.
StudySmarter Expert Advice🤫
We think this is how you could land Depot Finance Administrator in Birmingham
✨Tip Number 1
Network like a pro! Reach out to people in the industry, especially those who work at DPD. A friendly chat can sometimes lead to job opportunities that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by researching common questions for finance admin roles. Practise your answers and think about how your skills match what DPD is looking for. Confidence is key!
✨Tip Number 3
Show off your IT skills! Be ready to discuss your experience with Microsoft Office or G Suite during interviews. Maybe even bring examples of how you've used these tools to improve processes in past roles.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you're serious about joining the DPD team!
We think you need these skills to ace Depot Finance Administrator in Birmingham
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Depot Finance Administrator role. Highlight your relevant experience in administrative tasks, especially in finance and operations. We want to see how your skills match what we're looking for!
Show Off Your IT Skills:Since strong IT literacy is key for this position, don’t forget to mention your proficiency with Microsoft Office and G Suite. We love seeing candidates who can navigate these tools like a pro!
Be Clear and Concise:When writing your application, keep it clear and to the point. Use bullet points where possible to make it easy for us to read through your qualifications and experiences. We appreciate a well-structured application!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at DPDgroup
✨Know Your Numbers
As a Depot Finance Administrator, you'll be dealing with cost reporting and payroll management. Brush up on your financial terminology and be ready to discuss how you’ve handled similar tasks in the past. Show them you can keep those numbers in check!
✨Master the Tech
Strong IT literacy is key for this role. Familiarise yourself with Microsoft Office and G Suite, and be prepared to demonstrate your skills. Maybe even bring examples of reports or spreadsheets you've created to showcase your abilities.
✨Communication is Key
You’ll need to liaise with various teams, so practice articulating your thoughts clearly. Think about times when you’ve had to communicate complex information simply, and be ready to share those experiences during the interview.
✨Show Your Organisational Skills
This role requires a high level of organisation and the ability to prioritise tasks. Prepare examples of how you’ve managed multiple responsibilities in a fast-paced environment. Highlight your strategies for staying organised and meeting deadlines.
