At a Glance
- Tasks: Manage finance admin tasks, payroll, and compliance for our depot operations.
- Company: Join a dynamic team in the transport industry with a focus on growth.
- Benefits: Enjoy holiday trading, enhanced family leave, and discounts at hundreds of retailers.
- Other info: Opportunities for career advancement and a supportive team culture await you.
- Why this job: Be part of a fast-paced environment where your contributions make a real difference.
- Qualifications: Strong IT skills and experience in administrative roles are essential.
The predicted salary is between 30000 - 32833 £ per year.
Key Tasks / Areas of Responsibility
- Ensuring the day‑to‑day cost reporting for your depot(s) is dealt with in a timely and effective manner
- Weekly payroll management and processing for depots under your remit
- Accurately recording any purchase orders, processing and coding of invoices for external resources
- Keeping the absence management records up to date
- Providing cover and being cross‑trained with the rest of the finance administration team within the network
- Administer the stocks of uniforms and operational stationery by identifying needs and raising authorised orders via the computerised stock ordering system; order other stock as requested and apply cross charges where applicable
- Add all new starters, agency and cover drivers to training platforms
- Administer the complete self‑employed process daily, which includes additional payment processing, stop‑merging, updating vehicle mileage records and financial reconciliation to depot reports
- Carry out driver licence and own van driver documentation checks, validate forklift truck certificates and organise refresher training
- Administer fuel stocks and orders
- Carry out local operational quality audits and maintain operational controls
- Comment on the SOP of vehicles not being used
- Upload compliance and HGV documentation to Data Studio
- Check driver‑reported defects have been actioned for fleet vehicles by using the defect book and app
- Support completion of employee new‑starter onboarding
- Carry out administrative tasks in relation to absence management
- Draft letters as required in relation to D&G and AMP processes
- Collate information and communicate to HR Admin for processing on HR employee matters (e.g., maternity, paternity, change of hours, change of work pattern, leavers)
- Ad‑hoc duties as required
- Carry out such other duties as may reasonably be requested by the management team
Qualifications
- Strong IT literacy (Microsoft Office / G Suite programmes)
- Proven and demonstrable experience of working in a fast‑paced administrative role, ideally gained within the transport industry (though not essential)
- Strong analytical skills with an awareness of quality assurance and auditing
- Strong communication skills with a confident telephone manner
- High level of accuracy, self‑motivation and organisation
- Ability to self‑manage workload and prioritise tasks according to deadlines, importance and urgency
Benefits
- Holiday trading
- Enhanced maternity and paternity package
- Free life assurance of 4 × salary on joining the pension scheme
- Health Kiosks visiting every location
- Vitality at Work
- Free on‑site parking
- Discounted shopping from 100’s of retailers, including up to 5 % off supermarket shopping
- Milestone days off to celebrate with family and friends
- Free eye tests for employees who use screens regularly, plus support for glasses costs
Depot Finance Administrator employer: Dpd View All Jobs
As a Depot Finance Administrator, you will thrive in a dynamic and supportive work environment that prioritises employee well-being and professional growth. Our company offers a range of benefits including enhanced maternity and paternity packages, holiday trading, and access to health kiosks, all while fostering a culture of collaboration and continuous learning. Located in a vibrant area, we provide unique advantages such as free on-site parking and discounts from hundreds of retailers, making it an excellent place for meaningful and rewarding employment.
We think you need these skills to ace Depot Finance Administrator
Cost Reporting
Payroll Management
Invoice Processing
Absence Management
Stock Administration
Training Administration
Financial Reconciliation
