Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support finance and operations teams with administrative tasks in depot operations.
- Company: Join DPD, the UK's most sustainable delivery company with a focus on inclusivity.
- Benefits: Enjoy competitive salary, holiday trading, health kiosks, and discounted shopping.
- Why this job: Be part of a growing company that values talent and offers career development.
- Qualifications: Strong IT skills and experience in fast-paced admin roles preferred.
- Other info: Dynamic work environment with opportunities for promotion and personal growth.
The predicted salary is between 24000 - 32000 £ per year.
Contract Type: Permanent / 37.5 Hours Per Week
Salary: circa £28,000
Location: DPD Maidstone, New Hythe Lane, Larkfield, Kent ME20 6WT
Days of Work: Monday to Friday
Hours of Work: 07.30 - 16.00
Join us on our journey as we aim to be the UK’s most sustainable delivery company, whilst ensuring our customers continue to receive a world class service. DPD are passionate about creating an environment that is open, ethical, inclusive and socially responsible. Along with job security, the tools to do the job and a competitive salary, you’ll receive fantastic benefits starting on day one. DPD is a Valuable 500 company and a Disability Confident Employer.
Purpose of Position
To support the regional finance team and operations team by providing an administrative service in the area of depot operations and ensure the processes are maintained to an excellent standard in line with company policy. In this role you will work closely with the Regional Finance Team, Fleet team, P&T team, Payroll team and Depot Quality Manager (where applicable).
Key Tasks/Areas of Responsibility
- Ensuring the day-to-day cost reporting for your depot(s) is dealt with in a timely and effective manner
- Weekly Payroll management and processing for depots under your remit
- Accurately recording any purchase orders, processing and coding of invoices for external resources
- Keeping the absence management records up to date
- Providing cover and being cross trained with the rest of the finance administration team within the network
- Administer the stocks of uniforms and operational stationary by identifying needs and raising authorised order via the computerised stock ordering system
- Order other stock as requested and applying cross charges where applicable
- Add all new starters, agency and cover drivers to training platforms
- Administer the complete self employed process daily, which includes additional payment processing, stop merging, updating vehicle mileages records and financial reconciliation to depot reports
- Carrying out Driver Licence, validate own van driver documentation and Forklift Truck certificate checks and organise refresher training
- Administering fuel stocks and orders
- Carrying out local operational quality audits and maintaining operational controls
- Comment on the SOP of vehicles not being used
- Upload compliance and HGV documentation to data studio
- Check driver reported defects have been actioned for fleet vehicles by using the defect book and app
- Supporting completion of Employee New Starter Onboarding
- Carrying out administrative tasks in relation to Absence Management
- Draft letters as required in relation to D&G and AMP processes
- Collation of information and communication to HR Admin for processing on HR employee matters (ie. Maternity, Paternity, Change of Hours, Change of Work Pattern, Leavers)
- Adhoc duties as required
Qualifications
What we’re looking for:
- Strong IT literacy (Microsoft Office / G Suite programmes)
- You will have proven and demonstrable experience of working in a fast paced administrative role ideally gained within the transport industry (but this is not essential)
- You will have strong analytical skills with an awareness of quality assurance and auditing
- You will have strong communication skills with a confident telephone manner
- Demonstrate a high level of accuracy, self-motivation and organisation
- Ability to self-manage workload and prioritise tasks according to deadlines, importance and urgency
Additional Information About our Benefits
- Holiday trading
- Enhanced maternity and paternity package
- Free life assurance of 4 x salary on joining the pension scheme
- Health Kiosks visiting every location
- Vitality at Work
- Free On Site Parking
- Discounted shopping from 100’s of retailers including up to 5% off supermarket shopping
- Milestone Days off to celebrate with your family and friends
- For employees who regularly use a screen as part of their job we offer free eye tests and support with the cost of glasses
Joining DPD can lead to not just a stable job but also a career. DPD prides itself on recognising and developing talent alongside a desire to promote from within. As a continually growing and evolving organisation, we are proud to offer a great number of development and promotion opportunities. If you identify with our aims and values and can help us deliver our customers' promises, then this is the job for you! Apply today.
Depot Finance Administrator in Maidstone employer: DPD UK
Contact Detail:
DPD UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Depot Finance Administrator in Maidstone
✨Tip Number 1
Network like a pro! Reach out to people in the industry, especially those at DPD. A friendly chat can sometimes lead to job opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for the interview by researching DPD’s values and sustainability goals. Show us how your skills align with our mission to be the UK’s most sustainable delivery company.
✨Tip Number 3
Practice common interview questions and have examples ready that showcase your administrative skills. We love hearing about how you’ve tackled challenges in fast-paced environments!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our team.
We think you need these skills to ace Depot Finance Administrator in Maidstone
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience that match the Depot Finance Administrator role. Highlight any relevant administrative experience, especially in finance or transport, to catch our eye!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re passionate about joining DPD and how your background aligns with our mission of being the UK’s most sustainable delivery company.
Show Off Your IT Skills: Since strong IT literacy is key for this role, don’t forget to mention your proficiency in Microsoft Office and G Suite. If you have experience with any specific software related to finance or administration, be sure to include that too!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands and helps us keep track of all the amazing candidates like you!
How to prepare for a job interview at DPD UK
✨Know Your Numbers
As a Depot Finance Administrator, you'll be dealing with cost reporting and payroll management. Brush up on your financial terminology and be ready to discuss how you've handled similar tasks in the past. This shows you understand the role and can hit the ground running.
✨Showcase Your IT Skills
Strong IT literacy is key for this position. Be prepared to talk about your experience with Microsoft Office and G Suite. Maybe even mention specific tools or software you've used for financial administration. This will demonstrate your capability to adapt quickly to their systems.
✨Highlight Your Organisational Skills
With responsibilities like managing absence records and processing invoices, organisation is crucial. Share examples of how you've successfully managed multiple tasks or projects simultaneously. This will reassure them that you can handle the fast-paced environment.
✨Communicate Confidently
Strong communication skills are essential, especially since you'll be liaising with various teams. Practice articulating your thoughts clearly and confidently. Consider preparing a few questions to ask during the interview to show your interest and engagement.
