Depot Finance Administrator in Ipswich

Contract Type: Permanent / 37.5 Hours Per Week

Salary: Circa £28,000

Location: DPD Ipswich, Unit 1, Beardmore Park, Anson Rd, Ipswich, IP5 3RX

Days of Work: Monday to Friday

Hours of Work: 08:00 – 16:30

To support the regional finance team and operations team by providing an administrative service in the area of depot operations and ensuring the processes are maintained to an excellent standard in line with company policy.

Key Tasks / Areas of Responsibility

• Ensuring the day‑to‑day cost reporting for your depot(s) is dealt with in a timely and effective manner.
• Weekly payroll management and processing for depots under your remit.
• Accurately recording purchase orders, processing and coding invoices for external resources.
• Keeping absence management records up to date.
• Providing cover and being cross‑trained with the rest of the finance administration team within the network.
• Administering stocks of uniforms and operational stationery, identifying needs and raising authorised orders via the computerised stock ordering system; ordering other stock as requested and applying cross charges where applicable.
• Adding all new starters, agency and cover drivers to training platforms.
• Administering the complete self‑employed process daily, including additional payment processing, stop merging, updating vehicle mileage records and financial reconciliation to depot reports.
• Carrying out driver licence, van driver documentation and forklift truck certificate checks and organising refresher training.
• Administering fuel stocks and orders.
• Carrying out local operational quality audits and maintaining operational controls.
• Commenting on the SOP of vehicles not being used.
• Uploading compliance and HGV documentation to data studio.
• Checking driver reported defects have been actioned for fleet vehicles by using the defect book and app.
• Supporting completion of employee new starter onboarding.
• Carrying out administrative tasks related to absence management.
• Drafting letters as required in relation to D&G and AMP processes.
• Collating information and communicating to HR admin for processing on HR employee matters (e.g., maternity, paternity, change of hours, change of work pattern, leavers).
• Adhoc duties as required.

Qualifications / Experience

• Strong IT literacy (Microsoft Office / G‑Suite programmes).
• Proven and demonstrable experience of working in a fast‑paced administrative role, ideally in the transport industry (though not essential).
• Strong analytical skills with an awareness of quality assurance and auditing.
• Strong communication skills with a confident telephone manner.
• High level of accuracy, self‑motivation and organisation.
• Ability to self‑manage workload and prioritise tasks according to deadlines, importance and urgency.
• Carry out such other duties as may reasonably be requested by the management team.

Benefits

• Holiday trading.
• Enhanced maternity and paternity package.
• Free life assurance of 4 × salary on joining the pension scheme.
• Health kiosks visiting every location.
• Vitality at Work.
• Free on‑site parking.
• Discounted shopping from hundreds of retailers, including up to 5 % off supermarket shopping.
• Milestone days off to celebrate with your family and friends.
• Free eye tests and support with the cost of glasses for employees who regularly use a screen as part of their job.