Depot Finance Administrator

We are looking for a Regional Finance & Operations Administrative Support role based in DPD Southall (3 Collett Way, Southall, London, UB2 4SE). The position is permanent, 37.5 hours per week, Monday to Friday, 08:00 – 16:30.

Key Responsibilities

• Support the regional finance and operations teams by providing an administrative service in depot operations.
• Maintain day‑to‑day cost reporting for depots, ensuring timely and accurate submissions.
• Manage weekly payroll processing for depots within your remit.
• Record purchase orders, process and code invoices for external resources.
• Update absence management records and provide cross training within the finance administration network.
• Administer stocks of uniforms and operational stationery, raising authorised orders and applying cross charges where applicable.
• Add new starters, agency and cover drivers to training platforms.
• Administer the self‑employed process daily, including additional payment processing, stop‑merge, vehicle mileage updates and financial reconciliation to depot reports.
• Verify driver licences, own‑van driver documentation and forklift‑truck certificates; organise refresher training.
• Administer fuel stocks and orders.
• Carry out local operational quality audits and maintain operational controls.
• Comment on the SOP for vehicles not being used.
• Upload compliance and HGV documentation to data studio.
• Confirm driver reported defects have been actioned via the defect book and app.
• Support completion of employee new‑starter onboarding and administrative tasks related to absence management.
• Draft letters for D&G and AMP processes.
• Collate information for HR admin on employee matters (e.g., maternity, paternity, change of hours, change of work pattern, leavers).
• Perform ad hoc duties as required.

Qualifications & Experience

• Strong IT literacy (Microsoft Office and G‑Suite programmes).
• Proven experience in a fast‑paced administrative role, ideally within the transport industry.
• Strong analytical skills with an awareness of quality assurance and auditing.
• Effective communication skills and a confident telephone manner.
• High level of accuracy, self‑motivation and organisation.
• Ability to self‑manage workload and prioritise tasks according to deadlines, importance and urgency.
• Perform other duties as reasonably requested by management.

Benefits

• Holiday trading.
• Enhanced maternity and paternity package.
• Free life assurance of 4x salary on joining the pension scheme.
• Health kiosks visiting every location.
• Vitality at Work.
• Free on‑site parking.
• Discounted shopping from 100’s of retailers including up to 5% off supermarket shopping.
• Milestone days off to celebrate with family and friends.
• Free eye tests and support with the cost of glasses for employees who regularly use a screen.

About Us

DPD is a Valuable 500 company and a Disability Confident Employer. We are open, ethical, inclusive and socially responsible.