At a Glance
- Tasks: Support finance and operations teams with administrative tasks in a fast-paced environment.
- Company: Join DPD, the UK's most sustainable delivery company with a focus on inclusivity.
- Benefits: Enjoy competitive salary, holiday trading, free life assurance, and discounts at hundreds of retailers.
- Other info: Never work on your birthday again and enjoy a supportive workplace culture.
- Why this job: Be part of a dynamic team that values your growth and offers career progression opportunities.
- Qualifications: Strong IT skills and experience in a fast-paced administrative role preferred.
The predicted salary is between 30000 - 40000 £ per year.
Days of Work: Monday to Friday
Hours of Work: 08.00 - 16.30
Join us on our journey as we aim to be the UK’s most sustainable delivery company, whilst ensuring our customers continue to receive a world class service. You will be in a busy and fast paced business, with a turnover of nearly £2 billion, that can offer you great benefits and plenty of opportunities to progress your career. DPD are passionate about creating an environment that is open, ethical, inclusive and socially responsible. Along with job security, the tools to do the job and a competitive salary, you’ll receive fantastic benefits starting on day one, including never working on your birthday ever again!
DPD is a Valuable 500 company and a Disability Confident Employer.
Job Description
Purpose of Position
To support the regional finance team and operations team by providing an administrative service in the area of depot operations and ensure the processes are maintained to an excellent standard in line with company policy. In this role you will work closely with the Regional Finance Team, Fleet team, P&T team, Payroll team and Depot Quality Manager (where applicable).
Key Tasks/Areas of Responsibility
- Ensuring the day-to-day cost reporting for your depot(s) is dealt with in a timely and effective manner
- Weekly Payroll management and processing for depots under your remit
- Accurately recording any purchase orders, processing and coding of invoices for external resources
- Keeping the absence management records up to date
- Providing cover and being cross trained with the rest of the finance administration team within the network
- Administer the stocks of uniforms and operational stationary by identifying needs and raising authorised order via the computerised stock ordering system. Order other stock as requested and applying cross charges where applicable
- Add all new starters, agency and cover drivers to training platforms
- Administer the complete self employed process daily, which includes additional payment processing, stop merging, updating vehicle mileages records and financial reconciliation to depot reports
- Carrying out Driver Licence, validate own van driver documentation and Forklift Truck certificate checks and organise refresher training
- Administering fuel stocks and orders
- Carrying out local operational quality audits and maintaining operational controls
- Comment on the SOP of vehicles not being used
- Upload compliance and HGV documentation to data studio
- Check driver reported defects have been actioned for fleet vehicles by using the defect book and app
- Supporting completion of Employee New Starter Onboarding
- Carrying out administrative tasks in relation to Absence Management
- Draft letters as required in relation to D&G and AMP processes
- Collation of information and communication to HR Admin for processing on HR employee matters (ie. Maternity, Paternity, Change of Hours, Change of Work Pattern, Leavers)
- Adhoc duties as required
Qualifications/Experience
What we’re looking for:
- Carry out such other duties as may reasonably be requested by the management team
- Strong IT literacy (Microsoft Office / G Suite programmes)
- You will have proven and demonstrable experience of working in a fast paced administrative role ideally gained within the transport industry (but this is not essential)
- You will have strong analytical skills with an awareness of quality assurance and auditing
- You will have strong communication skills with a confident telephone manner
- Demonstrate a high level of accuracy, self-motivation and organisation
- Ability to self-manage workload and prioritise tasks according to deadlines, importance and urgency
About our Benefits
We recognise that our people are at the heart of our business, without them we wouldn’t be able to deliver our award-winning service to millions of customers across the country each day. It’s important to us that we demonstrate our recognition of you in providing you with more than just a salary and job stability. To name but a few…
- Holiday trading
- Enhanced maternity and paternity package
- Free life assurance of 4 x salary on joining the pension scheme
- Health Kiosks visiting every location
- Vitality at Work
- Free On Site Parking
- Discounted shopping from 100’s of retailers including up to 5% off supermarket shopping
- Milestone Days off to celebrate with your family and friends
- For employees who regularly use a screen as part of their job we offer free eye tests and support with the cost of glasses
Joining DPD can lead to not just a stable job but also a career. DPD prides itself on recognising and developing talent alongside a desire to promote from within. As a continually growing and evolving organisation, we are proud to offer a great number of development and promotion opportunities.
If you identify with our aims and values and can help us deliver our customers' promises, then this is the job for you! Apply today.
Depot Finance & Admin Specialist in Chelmsford employer: DPD Group
At DPD, we are committed to fostering a vibrant and inclusive work culture that prioritises employee well-being and career growth. As a leader in sustainable delivery, we offer competitive salaries, exceptional benefits from day one, and a unique opportunity to never work on your birthday again! Join us in a fast-paced environment where your contributions are valued, and you can thrive in your career while making a positive impact.
StudySmarter Expert Advice🤫
We think this is how you could land Depot Finance & Admin Specialist in Chelmsford
✨Tip Number 1
Network like a pro! Reach out to current employees at DPD on LinkedIn or other platforms. Ask them about their experiences and any tips they might have for landing the Depot Finance & Admin Specialist role.
✨Tip Number 2
Prepare for the interview by researching DPD’s values and sustainability goals. Show us how your skills align with our mission to be the UK’s most sustainable delivery company.
✨Tip Number 3
Practice common interview questions related to finance and administration. We want to see your analytical skills in action, so be ready to discuss your past experiences and how they relate to the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, you’ll find all the details about the role and benefits right there.
We think you need these skills to ace Depot Finance & Admin Specialist in Chelmsford
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Depot Finance & Admin Specialist role. Highlight any relevant admin experience, especially in fast-paced environments, to show us you’re the right fit!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you want to join DPD and how your background aligns with our mission of being the UK’s most sustainable delivery company. Keep it engaging and personal!
Show Off Your IT Skills:Since strong IT literacy is key for this role, don’t forget to mention your proficiency in Microsoft Office or G Suite. If you have experience with any specific software related to finance or admin, let us know!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. Plus, it’s super easy!
How to prepare for a job interview at DPD Group
✨Know Your Numbers
As a Depot Finance & Admin Specialist, you'll be dealing with cost reporting and payroll management. Brush up on your financial terminology and be ready to discuss how you’ve handled similar tasks in the past. This shows you understand the role and can hit the ground running.
✨Showcase Your IT Skills
Strong IT literacy is key for this position. Be prepared to talk about your experience with Microsoft Office or G Suite. Maybe even mention specific tools or software you've used for financial reporting or administrative tasks. This will demonstrate your capability to adapt quickly to their systems.
✨Emphasise Your Organisational Skills
In a fast-paced environment, organisation is crucial. Share examples of how you've managed multiple tasks or projects simultaneously. Highlight any systems or methods you use to stay organised, as this will resonate well with the interviewers.
✨Communicate Confidently
With strong communication skills being a requirement, practice articulating your thoughts clearly. Whether it's discussing your previous roles or answering questions, a confident telephone manner can set you apart. Consider doing mock interviews to refine your delivery.
