At a Glance
- Tasks: Support finance and operations teams with administrative tasks in a fast-paced environment.
- Company: Join DPD, the UK's most sustainable delivery company with a focus on inclusivity.
- Benefits: Enjoy competitive salary, holiday trading, free life assurance, and discounted shopping.
- Other info: Work-life balance with no birthday workdays and excellent development opportunities.
- Why this job: Be part of a dynamic team that values your growth and offers career progression.
- Qualifications: Strong IT skills and experience in a fast-paced administrative role preferred.
The predicted salary is between 28000 - 28000 € per year.
Company Description
Contract Type: Permanent / 37.5 Hours Per Week
Salary: Circa £28,000
Location: DPD Basingstoke, Horizon 5, Basingstoke, RG24 8QL
Days of Work: Monday to Friday
Hours of Work: 07.30 - 16.00
Join us on our journey as we aim to be the UK’s most sustainable delivery company, whilst ensuring our customers continue to receive a world class service. You will be in a busy and fast paced business, with a turnover of nearly £2 billion, that can offer you great benefits and plenty of opportunities to progress your career. DPD are passionate about creating an environment that is open, ethical, inclusive and socially responsible. Along with job security, the tools to do the job and a competitive salary, you’ll receive fantastic benefits starting on day one, including never working on your birthday ever again!!! DPD is a Valuable 500 company and a Disability Confident Employer.
Job Description
Purpose of Position
To support the regional finance team and operations team by providing an administrative service in the area of depot operations and ensure the processes are maintained to an excellent standard in line with company policy. In this role you will work closely with the Regional Finance Team, Fleet team, P&T team, Payroll team and Depot Quality Manager (where applicable).
Key Tasks/Areas of Responsibility:
- Ensuring the day-to-day cost reporting for your depot(s) is dealt with in a timely and effective manner.
- Weekly Payroll management and processing for depots under your remit.
- Accurately recording any purchase orders, processing and coding of invoices for external resources.
- Keeping the absence management records up to date.
- Providing cover and being cross trained with the rest of the finance administration team within the network.
- Administer the stocks of uniforms and operational stationary by identifying needs and raising authorised order via the computerised stock ordering system. Order other stock as requested and applying cross charges where applicable.
- Add all new starters, agency and cover drivers to training platforms.
- Administer the complete self employed process daily, which includes additional payment processing, stop merging, updating vehicle mileages records and financial reconciliation to depot reports.
- Carrying out Driver Licence, validate own van driver documentation and Forklift Truck certificate checks and organise refresher training.
- Administering fuel stocks and orders.
- Carrying out local operational quality audits and maintaining operational controls.
- Comment on the SOP of vehicles not being used.
- Upload compliance and HGV documentation to data studio.
- Check driver reported defects have been actioned for fleet vehicles by using the defect book and app.
- Supporting completion of Employee New Starter Onboarding.
- Carrying out administrative tasks in relation to Absence Management.
- Draft letters as required in relation to D&G and AMP processes.
- Collation of information and communication to HR Admin for processing on HR employee matters (ie. Maternity, Paternity, Change of Hours, Change of Work Pattern, Leavers).
- Adhoc duties as required.
Qualifications/Experience
What we’re looking for:
- Carry out such other duties as may reasonably be requested by the management team.
- Strong IT literacy (Microsoft Office / G Suite programmes).
- You will have proven and demonstrable experience of working in a fast paced administrative role ideally gained within the transport industry (but this is not essential).
- You will have strong analytical skills with an awareness of quality assurance and auditing.
- You will have strong communication skills with a confident telephone manner.
- Demonstrate a high level of accuracy, self-motivation and organisation.
- Ability to self-manage workload and prioritise tasks according to deadlines, importance and urgency.
About our Benefits
We recognise that our people are at the heart of our business, without them we wouldn’t be able to deliver our award-winning service to millions of customers across the country each day. It’s important to us that we demonstrate our recognition of you in providing you with more than just a salary and job stability. To name but a few…
- Holiday trading.
- Enhanced maternity and paternity package.
- Free life assurance of 4 x salary on joining the pension scheme.
- Health Kiosks visiting every location.
- Vitality at Work.
- Free On Site Parking.
- Discounted shopping from 100’s of retailers including up to 5% off supermarket shopping.
- Milestone Days off to celebrate with your family and friends.
- For employees who regularly use a screen as part of their job we offer free eye tests and support with the cost of glasses.
Joining DPD can lead to not just a stable job but also a career. DPD prides itself on recognising and developing talent alongside a desire to promote from within. As a continually growing and evolving organisation, we are proud to offer a great number of development and promotion opportunities. If you identify with our aims and values and can help us deliver our customers' promises, then this is the job for you! Apply today.
Depot Finance Administrator in Basingstoke employer: DPD Group UK
At DPD Basingstoke, we pride ourselves on being an excellent employer, offering a vibrant work culture that values inclusivity and ethical practices. With competitive salaries, comprehensive benefits from day one, and a strong commitment to employee development, we provide ample opportunities for career progression in a fast-paced environment. Join us in our mission to be the UK's most sustainable delivery company while enjoying unique perks like never working on your birthday again!
StudySmarter Expert Advice🤫
We think this is how you could land Depot Finance Administrator in Basingstoke
✨Tip Number 1
Get to know the company inside out! Research DPD's values, mission, and recent news. This will help you tailor your conversations and show that you're genuinely interested in being part of their journey.
✨Tip Number 2
Network like a pro! Connect with current employees on LinkedIn or attend industry events. A friendly chat can sometimes lead to insider tips or even a referral, which can give you a leg up in the hiring process.
✨Tip Number 3
Prepare for the interview by practising common questions related to finance administration. Think about how your skills align with the role and be ready to share examples of your past experiences that demonstrate your capabilities.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace Depot Finance Administrator in Basingstoke
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Depot Finance Administrator role. Highlight your relevant experience in administrative tasks, especially in finance and operations, to show us you’re the right fit for our team.
Show Off Your Skills:Don’t forget to showcase your strong IT literacy and analytical skills. We love candidates who can demonstrate their ability to manage workloads and prioritise tasks effectively, so give us examples of how you've done this in the past!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you want to join DPD and how your values align with ours. Be genuine and let your personality come through – we want to get to know the real you!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you don’t miss out on any important updates from our team. Let’s get started on this journey together!
How to prepare for a job interview at DPD Group UK
✨Know Your Numbers
As a Depot Finance Administrator, you'll be dealing with cost reporting and payroll management. Brush up on your financial terminology and be ready to discuss how you've handled similar tasks in the past. This shows you understand the role and can hit the ground running.
✨Showcase Your IT Skills
Strong IT literacy is key for this position. Be prepared to talk about your experience with Microsoft Office or G Suite. Maybe even mention specific tools or software you've used for financial administration. This will demonstrate your capability to manage the tech side of the job.
✨Communicate Clearly
With strong communication skills being a must-have, practice articulating your thoughts clearly. You might be asked to explain complex processes or how you would handle certain situations. Use examples from your previous roles to illustrate your points effectively.
✨Demonstrate Organisation and Prioritisation
This role requires excellent organisation and the ability to prioritise tasks. Think of examples where you've successfully managed multiple responsibilities under tight deadlines. Sharing these experiences will highlight your self-management skills and readiness for a fast-paced environment.
