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- Tasks: Coordinate engineering admin, manage documentation, and liaise with contractors for maintenance.
- Company: Join DP World, a global leader in smart supply chain logistics.
- Benefits: Competitive pay, personal growth opportunities, and a supportive work environment.
- Why this job: Make an impact in a dynamic role while developing your skills in facilities management.
- Qualifications: Experience in administration, strong IT skills, and excellent communication abilities.
- Other info: Be part of a diverse team committed to sustainability and innovation.
The predicted salary is between 30000 - 42000 £ per year.
We are currently recruiting for a Facilities and Maintenance Administrator to be based from our site in Coventry. This role will be on a Fixed Term contract basis for up to 12 months to cover maternity. In this varied and challenging role you will assist in coordinating the Engineering Team’s administration and documentation to ensure compliance with guidance and legislation.
About the role:
- Liaising with third party contractors to arrange service dates/documentation – RAMS, Pre-alerts, Inductions, Insurance Details
- Updating/Maintaining Maintenance Tracker/New Dashboard
- Update records on company systems including: Systems updates for Engineering, Facilities, Maintenance and other related equipment or activities supported by Qpulse.
- Ensure updates are entered into the MMS in a timely manner to provide performance management.
- Interact with various departments/external companies via telephone, email or in person to provide information and resolve issues when possible or ensure escalation to correct department or level for solutions.
- Support cost savings through continuous improvement.
- Perform administrative activities, including: End dates of service contracts & advise of renewals dates. Internal audits to ensure compliance. Budget & Expenditure Tracker for the Facilities & Maintenance and Engineering Team.
- Ensure UK Engineering Team’s (Engineering, Maintenance, and Facilities) administration and documentation to ensure completeness and compliance per local laws, guidance, and legislation.
- Carry out procurement/purchase requisitioning activities within the UK Engineering and Facilities Team.
- Maintenance and analysis of database up to date with timely, accurate, and detailed information across UK.
- Task completion, overdue, hours with contractors, travel time.
- Liaise and work closely in conjunction with teams from other UK sites.
Your Key Skills/Experience:
- Previous relevant administration experience obtained in a similar role working within maintenance, facilities or Engineering
- Excellent IT knowledge and experience using all MS Office products including Excel
- Strong prioritisation skills
- Excellent communication skills with ability to update, challenge and chase stakeholders of all levels (internally) and externally (contractors/third parties)
Compensation: DP World offers exciting and challenging roles within a growing international organization. We strive to hire and develop the right people, locally and globally; stimulating personal growth and self-development within an informal atmosphere. We offer a market competitive compensation package.
About DP World: We are the leading provider of worldwide smart end-to-end supply chain logistics, enabling the flow of trade across the globe. Our comprehensive range of products and services covers every link of the integrated supply chain – from maritime and inland terminals to marine services and industrial parks as well as technology-driven customer solutions.
DP World is committed to the principles of Equal Employment Opportunity (EEO). We strongly believe that employing a diverse workforce is central to our success and we make recruiting decisions based on your experience and skills. We welcome applications from all members of society irrespective of age, gender, disability, race, religion or belief.
Facilities and Maintenance Administrator in Coventry employer: DP World Australia
Contact Detail:
DP World Australia Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities and Maintenance Administrator in Coventry
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities and maintenance field. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for those interviews! Research common questions for admin roles in maintenance and facilities. Practise your answers, focusing on your experience with compliance and documentation – it’s what they want to hear!
✨Tip Number 3
Show off your skills! Bring along examples of your previous work, like reports or trackers you've maintained. This will demonstrate your attention to detail and your ability to manage multiple tasks effectively.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, you’ll be part of a company that values personal growth and development.
We think you need these skills to ace Facilities and Maintenance Administrator in Coventry
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Facilities and Maintenance Administrator role. Highlight your relevant experience in administration, maintenance, and facilities management to show us you’re the perfect fit!
Show Off Your IT Skills: Since we’re looking for someone with excellent IT knowledge, don’t forget to mention your proficiency in MS Office, especially Excel. Give us examples of how you've used these skills in previous roles.
Be Clear and Concise: When writing your application, keep it clear and concise. We appreciate straightforward communication, so make sure to get to the point while still showcasing your skills and experience.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates!
How to prepare for a job interview at DP World Australia
✨Know Your Stuff
Make sure you understand the key responsibilities of a Facilities and Maintenance Administrator. Brush up on your knowledge of compliance, documentation, and maintenance tracking systems. Being able to discuss these topics confidently will show that you're serious about the role.
✨Show Off Your Communication Skills
Since this role involves liaising with various departments and external contractors, practice articulating your thoughts clearly. Prepare examples of how you've effectively communicated in past roles, especially when resolving issues or coordinating with others.
✨Be Ready for Scenario Questions
Expect questions that ask how you would handle specific situations, like dealing with overdue tasks or managing service contract renewals. Think through potential scenarios beforehand and have a structured approach ready to demonstrate your problem-solving skills.
✨Highlight Your IT Proficiency
As the job requires excellent IT skills, particularly in MS Office and database management, be prepared to discuss your experience with these tools. You might even want to mention any specific projects where you used Excel for tracking or analysis, as this will showcase your technical abilities.
