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- Tasks: Support senior leaders with diary management, travel coordination, and administrative tasks.
- Company: Join Dow Jones, a leading global news provider with a rich history.
- Benefits: Enjoy comprehensive healthcare, paid time off, and education benefits.
- Why this job: Be part of a dynamic team and make an impact in a fast-paced environment.
- Qualifications: 3-5 years admin experience, strong Google Suite skills, and a positive attitude.
- Other info: Work on-site in London Bridge, with opportunities for career growth.
The predicted salary is between 30000 - 40000 £ per year.
Dow Jones is a global provider of news and business information, delivering content to consumers and organizations around the world across multiple formats, including print, digital, mobile and live events. Dow Jones has produced unrivaled quality content for more than 130 years and today has one of the world's largest news-gathering operations globally.
The Risk SLT Team Assistant will provide administrative support to the SVP Risk Sales, SVP Risk & Compliance, and the SVP & GM of Geopolitical Risk. Reporting to the EA of the Risk EVP & GM, the role has a strong focus on diary coordination—arranging meetings, booking meeting rooms, managing diary conflicts, plus expense management (Concur), travel coordination/itinerary planning.
Responsibilities
- Diary & Meeting Coordination
- Assist Risk SLT SVPs with scheduling and managing their complex diaries.
- Ensure meeting rooms are booked in all offices, and refreshments ordered, if required.
- Constantly monitor calendars and action any clashes, highlight priority meetings.
- Add reminders and prompts as necessary.
- Prompt for agendas and pre-read information.
- Be comfortable working and scheduling across timezones with multiple attendees.
- Action requests as soon as possible.
- Expenses
- Manage expense processing via Concur, ensuring accuracy and timely submission.
- Ensure receipts are submitted with all expenses.
- Travel & Logistics Coordination
- Arrange travel for the above, including flights, accommodation, visas.
- Manage restaurant bookings and hospitality arrangements.
- Anticipate logistical needs and proactively resolve issues related to travel.
- Be available for urgent travel needs.
- General Administrative Support
- Order business cards as needed.
- Keep Risk communication Distribution Lists accurate and up to date.
- Provide holiday cover for the EA, avoiding time off clashes.
- Meet with Risk SLT individuals once per week to connect on diary priorities.
- Assist with All Hands internal events.
You Will
- Be based in the London Bridge office, working on-site at least three days/week, coordinated with the EA’s days in the office.
- Use confidentiality and discretion.
- Work quickly and swiftly, respond to requests immediately.
- Be available at all times for emergency travel changes.
You Will Have
- Experience using different functions within Google Suite and Google Drive.
- Experience with Concur.
- 3-5 years experience in the administrative assistant field, supporting C-suite executives with diary management and travel.
- Ability to manage multiple diaries and timezones.
- Positive, problem-solving attitude.
- Team-oriented.
Our Benefits
- Comprehensive Healthcare Plans.
- Paid Time Off.
- Retirement Plans.
- Comprehensive Medical, Dental and Vision Insurance Plans.
- Education Benefits.
- Paid Maternity and Paternity Leave.
- Family Care Benefits.
- Commuter Transit Program.
- Subscription Discounts.
- Employee Referral Program.
Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, age, national origin, protected veteran status, disability status or any other protected characteristic under applicable law.
Reasonable Accommodation: We are committed to providing reasonable accommodation for qualified individuals with disabilities in our job application and/or interview process. If you need assistance or accommodation in completing your application or participating in an interview due to a disability, email us at talentresourceteam@dowjones.com. Please put "Reasonable Accommodation" in the subject line and provide a brief description of the type of assistance you need.
Risk, Administrative Assistant employer: Dow Jones
Contact Detail:
Dow Jones Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Risk, Administrative Assistant
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at events. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and role. Know what they do, their values, and how you can contribute. This shows you’re genuinely interested and ready to hit the ground running.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. It’ll help you get comfortable with answering questions and presenting yourself confidently.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Risk, Administrative Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Risk Administrative Assistant role. Highlight your experience with diary management, travel coordination, and using tools like Concur. We want to see how your skills match what we're looking for!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention specific experiences that relate to the responsibilities listed in the job description. Let us know why you’re excited about this opportunity!
Show Off Your Organisational Skills: Since this role involves a lot of diary coordination and logistics, make sure to showcase your organisational skills in your application. Share examples of how you've successfully managed multiple tasks or schedules in the past. We love a good planner!
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and keep track of it. Plus, it shows you’re serious about joining our team. We can’t wait to hear from you!
How to prepare for a job interview at Dow Jones
✨Know Your Diary Management
Since the role heavily involves diary coordination, brush up on your diary management skills. Be prepared to discuss how you handle scheduling conflicts and prioritise meetings, especially across different time zones.
✨Familiarise Yourself with Concur
As expense management is a key responsibility, make sure you understand how Concur works. If you have experience with it, be ready to share specific examples of how you've used it to manage expenses efficiently.
✨Demonstrate Your Problem-Solving Skills
The job requires a positive, problem-solving attitude. Think of scenarios where you've had to resolve logistical issues or adapt quickly to changes, and be ready to share these during the interview.
✨Show Your Team Spirit
This role is team-oriented, so highlight your collaborative experiences. Discuss how you've worked with others to achieve common goals, especially in high-pressure situations, to show that you're a great fit for their team.