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- Tasks: Support the VP, People EMEA/APAC with administrative tasks and coordinate HR initiatives.
- Company: Join Dow Jones, a leading global news provider with over 125 years of quality content.
- Benefits: Enjoy comprehensive healthcare, paid time off, education benefits, and more perks.
- Why this job: Be part of a dynamic team, enhance your skills, and make a real impact in HR.
- Qualifications: Bachelor's degree or equivalent experience; HR coordination experience preferred.
- Other info: Hybrid work schedule based in London; opportunity to work across global time zones.
The predicted salary is between 36000 - 60000 £ per year.
About us: Dow Jones is a global provider of news and business information, delivering content to consumers and organizations around the world across multiple formats, including print, digital, mobile and live events. Dow Jones has produced unrivaled quality content for more than 125 years and today has one of the world's largest news gathering operations globally. It produces leading publications and products including the flagship Wall Street Journal, America's largest newspaper by paid circulation; Factiva, Barron’s, MarketWatch, Financial News, DJX, Dow Jones Risk & Compliance, Dow Jones Newswires, and Dow Jones VentureSource.
About the Role: We are seeking a highly organized and proactive EMEA/APAC Coordinator (HR Assistant) to support the VP, People EMEA/APAC in delivering seamless administrative and operational support across the globe. This role is critical to ensuring compliance, facilitating internal engagement, and enabling effective regional execution of global HR initiatives. This is a key team assistant role requiring discretion, attention to detail, cross-cultural sensitivity, and strong coordination skills. We are looking for individuals who work well in a team-driven working group. We are looking for candidates with good problem solving skills and the ability to work with autonomy.
You Will:
- Report to the VP, People EMEA/APAC and be based in our London office on a hybrid schedule.
- Support the VP, People EMEA/APAC, by managing the flow of legal and administrative documents, including benefits, vendor agreements, and employment paperwork.
- Provide scheduling support for their calendar, taking into account complex global timezones.
- Plan domestic and global travel by arranging flights, rail service, hotel, and car service reservations.
- Support expense management.
- Assist in prioritizing tasks and managing workload to improve the VP’s effectiveness.
- Plan and execute regional employee events such as Town Halls, Ask Me Anything sessions, survey debriefs, and offsite meetings.
- Collaborate with Executive Assistants to align leadership schedules, manage time zones, and ensure local relevance in communications and delivery.
- Support coordination and logistics for HR-led campaigns, for example the Engagement Survey and Gender Pay Gap initiatives.
- Support ongoing documentation and compliance efforts in-line with acquisitions, including auditing and archiving personnel files.
- Support expansion of the People Place content to include region-specific policies, working closely with US-based HR Coordinators and the Policy team.
- Coordinate meetings and initiatives for a 40+ member international People team to foster team cohesion and engagement.
- Act as a cultural bridge to help drive equity of experience across regional offices, reducing silos within the global People team.
You Have:
- Bachelor's Degree or equivalent work experience in a related field.
- Proven experience in a team assistant or HR coordinator role, ideally in an international or matrixed organization.
- Working towards your CIPD.
- Strong organizational and multitasking skills; comfortable handling high volumes of administrative work.
- Familiarity with HR processes and compliance documentation, especially in international contexts.
- High attention to detail, confidentiality, and a proactive approach to identifying and solving problems.
- Experience with tools like Adobe Sign, Google Suite, and calendar management systems.
- Ability to work independently, take initiative, and manage competing priorities across timezones.
- Detail oriented with excellent interpersonal communication skills (verbal and written).
- Excellent organizational skills and attention to detail.
Our Benefits:
- Comprehensive Healthcare Plans
- Paid Time Off
- Retirement Plans
- Comprehensive Medical, Dental and Vision Insurance Plans
- Education Benefits
- Paid Maternity and Paternity Leave
- Family Care Benefits
- Commuter Transit Program
- Subscription Discounts
- Employee Referral Program
Reasonable accommodation: Dow Jones, Making Careers Newsworthy - We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. EEO/Disabled/Vets. Dow Jones is committed to providing reasonable accommodation for qualified individuals with disabilities, in our job application and/or interview process. If you need assistance or accommodation in completing your application, due to a disability, email us at talentresourceteam@dowjones.com. Please put 'Reasonable Accommodation' in the subject line and provide a brief description of the type of assistance you need. This inbox will not be monitored for application status updates.
People Coordinator, EMEA/APAC employer: Dow Jones
Contact Detail:
Dow Jones Recruiting Team
talentresourceteam@dowjones.com
StudySmarter Expert Advice 🤫
We think this is how you could land People Coordinator, EMEA/APAC
✨Tip Number 1
Familiarise yourself with Dow Jones' core values and mission. Understanding their commitment to quality content and global reach will help you align your responses during interviews, showcasing how your skills can contribute to their objectives.
✨Tip Number 2
Highlight your experience in managing complex schedules and coordinating across time zones. Given the international nature of the role, demonstrating your ability to handle these challenges effectively will set you apart from other candidates.
✨Tip Number 3
Prepare examples of how you've successfully supported HR initiatives or events in previous roles. Being able to discuss specific instances where you've contributed to team cohesion or engagement will show your proactive approach and problem-solving skills.
✨Tip Number 4
Network with current or former employees of Dow Jones, especially those in HR roles. Gaining insights into the company culture and expectations can provide you with valuable information to tailor your approach and demonstrate your fit for the team.
We think you need these skills to ace People Coordinator, EMEA/APAC
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in HR coordination or administrative roles. Emphasise skills like organisation, multitasking, and familiarity with HR processes, as these are crucial for the People Coordinator position.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention specific experiences that demonstrate your ability to manage complex tasks and support senior leaders effectively, particularly in an international context.
Highlight Cultural Sensitivity: Given the global nature of the role, it's important to showcase any experience you have working across different cultures. Discuss how you've successfully navigated time zones and cultural differences in previous roles.
Proofread Your Application: Before submitting, carefully proofread your application materials. Attention to detail is key for this role, so ensure there are no typos or grammatical errors that could detract from your professionalism.
How to prepare for a job interview at Dow Jones
✨Showcase Your Organisational Skills
As a People Coordinator, you'll need to demonstrate strong organisational abilities. Be prepared to discuss specific examples of how you've managed complex schedules or coordinated events in the past.
✨Highlight Your Attention to Detail
This role requires a high level of attention to detail, especially when handling legal and administrative documents. Bring up instances where your meticulous nature has helped avoid errors or improved processes.
✨Demonstrate Cultural Sensitivity
Given the international scope of the role, it's crucial to show that you understand and respect cultural differences. Share experiences where you've successfully navigated cross-cultural interactions or supported diverse teams.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and ability to work autonomously. Think of scenarios where you've had to prioritise tasks under pressure and be ready to explain your thought process.
