At a Glance
- Tasks: Support senior leaders with diary management, travel coordination, and administrative tasks.
- Company: Join Dow Jones, a global leader in news and business information.
- Benefits: Enjoy comprehensive healthcare, paid time off, and education benefits.
- Other info: Work on-site in London Bridge, with great career growth opportunities.
- Why this job: Be part of a dynamic team and make an impact in a prestigious organisation.
- Qualifications: 3-5 years admin experience, strong Google Suite skills, and a positive attitude.
The predicted salary is between 35000 - 45000 £ per year.
Overview
Dow Jones is a global provider of news and business information, delivering content to consumers and organizations around the world across multiple formats, including print, digital, mobile and live events. Dow Jones has produced unrivaled quality content for more than 130 years and today has one of the world's largest news-gathering operations globally. It is home to leading publications and products including the flagship Wall Street Journal, Barron's, MarketWatch, Mansion Global, Financial News, Investor's Business Daily, Factiva, Dow Jones Risk & Compliance, Dow Jones Newswires, OPIS and Chemical Market Analytics.
Role
The Risk SLT Team Assistant will provide administrative support to the SVP Risk Sales, SVP Risk & Compliance, and the SVP & GM of Geopolitical Risk. Reporting to the EA of the Risk EVP & GM, the role has a strong focus on diary coordination—arranging meetings, booking meeting rooms, managing diary conflicts, plus expense management (Concur), travel coordination/itinerary planning.
Responsibilities
- Diary & meeting Coordination
- Assist Risk SLT SVPs above with scheduling and managing their complex diaries
- Ensure meeting rooms are booked in all offices, and refreshments ordered, if required
- Constantly monitor calendars and action any clashes, highlight priority meetings
- Add reminders and prompts as necessary
- Prompt for agendas and pre-read information
- Be comfortable working and scheduling across timezones with multiple attendees
- Action requests as soon as possible
- Expenses
- Manage expense processing via Concur, ensuring accuracy, and timely submission
- Ensure receipts are submitted with all expenses
- Travel & Logistics Coordination
- Arrange travel for the above, including flights, accommodation, visas
- Manage restaurant bookings and hospitality arrangements
- Anticipate logistical needs (e.g. allow for travel time between meetings/potential airport delays) and proactively resolve issues related to travel
- Be available for urgent travel needs
- General Administrative Support
- Order business cards as needed
- Keep Risk communication Distribution Lists accurate and up to date
- Provide holiday cover for the EA, avoiding time off clashes
- Meet with Risk SLT individuals above once per week to connect on diary priorities
- Any other administrative needs, as required
- Assist with All Hands internal events
You Will
- Be based in the London Bridge office, working on-site at least three days/week, coordinated with the EA’s days in the office
- Use confidentiality and discretion
- Work quickly and swiftly, respond to requests immediately
- Available at all times for emergency travel changes
You Will Have
- Experience using different functions within Google Suite and Google Drive
- Experience with Concur
- 3-5 years experience in the administrative assistant field, supporting C-suite executives with diary management and travel
- Ability to manage multiple diaries and timezones
- Positive, problem-solving attitude
- Team-oriented
Our Benefits
- Comprehensive Healthcare Plans
- Paid Time Off
- Retirement Plans
- Comprehensive Medical, Dental and Vision Insurance Plans
- Education Benefits
- Paid Maternity and Paternity Leave
- Family Care Benefits
- Commuter Transit Program
- Subscription Discounts
- Employee Referral Program
Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status or any other protected characteristic under applicable law.
Reasonable Accommodation
We are committed to providing reasonable accommodation for qualified individuals with disabilities in our job application and/or interview process. If you need assistance or accommodation in completing your application or participating in an interview due to a disability, email us at. Please put "Reasonable Accommodation" in the subject line and provide a brief description of the type of assistance you need. This inbox will not be monitored for application status updates.
Note: This posting is for the Dow Jones - Risk business area.
Risk Senior Team Assistant in London employer: Dow Jones
At Dow Jones, we pride ourselves on being an exceptional employer, offering a dynamic work environment in the heart of London Bridge. Our commitment to employee growth is reflected in our comprehensive benefits package, which includes healthcare plans, education benefits, and generous paid time off. Join us to be part of a collaborative team that values innovation and supports your professional journey while working with some of the most respected names in journalism and business information.
StudySmarter Expert Advice🤫
We think this is how you could land Risk Senior Team Assistant in London
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for opportunities, especially in roles like the Risk Senior Team Assistant. You never know who might have the inside scoop on a job opening!
✨Tip Number 2
Prepare for those interviews! Research Dow Jones and its products, like the Wall Street Journal and MarketWatch. Knowing the company inside out will help you stand out and show that you're genuinely interested in the role.
✨Tip Number 3
Practice makes perfect! Get a friend to do mock interviews with you. Focus on common questions for administrative roles and how you can showcase your experience with diary management and travel coordination.
✨Tip Number 4
Don't forget to apply through our website! It's the best way to ensure your application gets seen by the right people. Plus, it shows you're serious about joining the team at Dow Jones.
We think you need these skills to ace Risk Senior Team Assistant in London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Risk Senior Team Assistant role. Highlight your experience with diary management and travel coordination, as these are key aspects of the job. We want to see how your skills align with what we're looking for!
Showcase Your Tech Skills:Since you'll be using tools like Google Suite and Concur, mention any relevant experience you have with these platforms. If you've managed complex diaries or handled expenses before, let us know! We love a tech-savvy candidate.
Be Clear and Concise:When writing your application, keep it straightforward and to the point. Use bullet points where possible to make it easy for us to read through your qualifications. We appreciate clarity and brevity!
Apply Through Our Website:Don't forget to submit your application through our official website. This ensures that we receive all your details correctly and can process your application smoothly. We can't wait to hear from you!
How to prepare for a job interview at Dow Jones
✨Master the Diary Management
Since the role heavily focuses on diary coordination, make sure to brush up on your calendar management skills. Familiarise yourself with tools like Google Calendar and Concur, and be ready to discuss how you’ve successfully managed complex schedules in the past.
✨Showcase Your Travel Coordination Skills
Be prepared to talk about your experience with travel arrangements. Highlight any instances where you’ve had to manage last-minute changes or coordinate travel across different time zones. This will demonstrate your ability to handle the logistical challenges of the role.
✨Emphasise Your Problem-Solving Attitude
The job requires a positive, problem-solving mindset. Think of examples where you’ve proactively resolved issues or improved processes in your previous roles. This will show that you can think on your feet and adapt to changing circumstances.
✨Prepare for Confidentiality Questions
Given the nature of the role, confidentiality is key. Be ready to discuss how you’ve handled sensitive information in the past and your approach to maintaining discretion. This will reassure the interviewers that you understand the importance of trust in an administrative position.
