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- Tasks: Support the Finance team with document coordination and administrative tasks.
- Company: Join a leading finance organisation with a commitment to diversity and inclusion.
- Benefits: Flexible part-time hours, supportive work environment, and opportunities for growth.
- Other info: Perfect for students seeking practical experience in a professional setting.
- Why this job: Gain valuable experience in finance while working in a dynamic and collaborative team.
- Qualifications: 1-3 years in an admin role, strong organisational skills, and proficiency in Microsoft Office.
The predicted salary is between 20000 - 25000 £ per year.
We are seeking a highly organized and reliable Part-Time Administrative Assistant to support our Finance team. This role is crucial for maintaining efficient administrative operations within the department, focusing on document coordination and general administrative support. The ideal candidate will be meticulous, proactive, and able to handle confidential information with discretion.
Key Tasks and Responsibilities
- Collect mail and distribute to the appropriate Finance contacts
- Assist with the review and transition of hard copy documentation to digital formats, supporting departmental digitization efforts
- Coordinate the internal signing and external mailing of Acts of Acceptance monthly/quarterly
- Processing Certificates of residence for CIS and Latin America
- Raising purchase orders and applicable receipts on SAP for department supplier invoices
- Printing/collating documents for couriers/signatures
- Manage ad hoc administrative tasks as assigned by the local Finance teams to ensure smooth department operations
Requirements
- Proven experience in an administrative or office support role, preferably within a finance or corporate environment (1-3 years)
- Exceptional organizational skills and attention to detail
- Strong verbal and written communication skills
- Proficiency with Microsoft Office Suite (Word, Excel) and the Google Suite (Gmail, Drive, Sheets, Docs)
- SAP experience not required but a plus
- Ability to handle confidential information professionally
- Must be reliable and able to work independently with minimal supervision
Hours
This is a part-time position. Specific working hours will be discussed during the interview process.
Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status or any other protected characteristic under applicable law.
Reasonable Accommodation
We are committed to providing reasonable accommodation for qualified individuals with disabilities in our job application and/or interview process. If you need assistance or accommodation in completing your application or participating in an interview due to a disability, email us at talentresourceteam@dowjones.com. Please put "Reasonable Accommodation" in the subject line and provide a brief description of the type of assistance you need. This inbox will not be monitored for application status updates.
Finance Admin Coordinator in London employer: Dow Jones & Company
Contact Detail:
Dow Jones & Company Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Finance Admin Coordinator in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance sector and let them know you're on the lookout for opportunities. You never know who might have the inside scoop on a role that’s perfect for you.
✨Tip Number 2
Prepare for those interviews! Research common questions for administrative roles and practice your answers. We recommend using the STAR method (Situation, Task, Action, Result) to structure your responses and showcase your skills effectively.
✨Tip Number 3
Show off your organisational skills! During interviews, share specific examples of how you've managed tasks or projects in the past. This will demonstrate your attention to detail and reliability, which are key for the Finance Admin Coordinator role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our team at Dow Jones.
We think you need these skills to ace Finance Admin Coordinator in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in administrative roles, especially within finance. We want to see how your skills match the job description, so don’t be shy about showcasing your organisational prowess!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our Finance Admin Coordinator role. Be sure to mention your attention to detail and ability to handle confidential information.
Show Off Your Tech Skills: Since we use Microsoft Office and Google Suite, make sure to mention your proficiency with these tools. If you have any experience with SAP, even better! We love seeing candidates who are tech-savvy.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, it shows us you’re serious about joining our team!
How to prepare for a job interview at Dow Jones & Company
✨Know Your Stuff
Before the interview, make sure you understand the key tasks and responsibilities of the Finance Admin Coordinator role. Familiarise yourself with document coordination, digitisation efforts, and how to handle confidential information. This will show that you're proactive and ready to hit the ground running.
✨Show Off Your Organisational Skills
Since this role requires exceptional organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise your workload and ensure nothing slips through the cracks.
✨Brush Up on Tech Skills
Proficiency in Microsoft Office and Google Suite is a must, so make sure you're comfortable using these tools. If you have any experience with SAP, even if it's minimal, mention it! Being tech-savvy can give you an edge over other candidates.
✨Communicate Clearly
Strong verbal and written communication skills are essential for this position. Practice articulating your thoughts clearly and concisely. You might be asked to explain complex processes, so being able to communicate effectively will demonstrate your suitability for the role.