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- Tasks: Support our Finance team with essential administrative tasks and document coordination.
- Company: Join a dynamic finance team in a reputable organisation.
- Benefits: Flexible part-time hours, supportive work environment, and opportunities for growth.
- Other info: Perfect for students seeking practical experience in a corporate setting.
- Why this job: Gain valuable experience in finance while honing your organisational skills.
- Qualifications: 1-3 years in an admin role, strong communication, and Microsoft Office proficiency.
The predicted salary is between 12000 - 18000 £ per year.
We are seeking a highly organized and reliable Part-Time Administrative Assistant to support our Finance team. This role is crucial for maintaining efficient administrative operations within the department, focusing on document coordination and general administrative support. The ideal candidate will be meticulous, proactive, and able to handle confidential information with discretion.
Key Tasks and Responsibilities
- Collect mail and distribute to the appropriate Finance contacts
- Assist with the review and transition of hard copy documentation to digital formats, supporting departmental digitization efforts
- Coordinate the internal signing and external mailing of Acts of Acceptance monthly/quarterly
- Processing Certificates of residence for CIS and Latin America
- Raising purchase orders & applicable receipts on SAP for department supplier invoices
- Printing/collating documents for couriers / signatures
- Manage ad hoc administrative tasks as assigned by the local Finance teams to ensure smooth department operations
Requirements
- Proven experience in an administrative or office support role, preferably within a finance or corporate environment (1-3 years)
- Exceptional organizational skills and attention to detail
- Strong verbal and written communication skills
- Proficiency with Microsoft Office Suite (Word, Excel) and the Google Suite (Gmail, Drive, Sheets, Docs)
- SAP experience not required but a plus
- Ability to handle confidential information professionally
- Must be reliable and able to work independently with minimal supervision
Hours
This is a part-time position. Specific working hours will be discussed during the interview process.
Finance Admin Coordinator employer: Dow Jones & Company, Inc.
Contact Detail:
Dow Jones & Company, Inc. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Finance Admin Coordinator
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance sector and let them know you're on the lookout for opportunities. You never know who might have the inside scoop on a role that’s perfect for you.
✨Tip Number 2
Prepare for those interviews! Research the company and the finance team, and think about how your skills can help them with their administrative tasks. Show them you’re not just another candidate, but the one they need.
✨Tip Number 3
Practice makes perfect! Get a friend to do mock interviews with you. This will help you feel more confident and articulate when discussing your experience and how it aligns with the role of Finance Admin Coordinator.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Finance Admin Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in administrative roles, especially within finance. We want to see how your skills match the job description, so don’t be shy about showcasing your organisational prowess!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our Finance Admin Coordinator role. Be sure to mention your attention to detail and ability to handle confidential information.
Showcase Your Tech Skills: Since we use Microsoft Office and Google Suite, make sure to mention your proficiency with these tools. If you have any experience with SAP, even if it's minimal, let us know – it could give you an edge!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, it shows us you’re proactive and keen to join our team!
How to prepare for a job interview at Dow Jones & Company, Inc.
✨Know Your Stuff
Before the interview, make sure you understand the key tasks and responsibilities of the Finance Admin Coordinator role. Familiarise yourself with document coordination, digitisation efforts, and how to handle confidential information. This will show that you're proactive and ready to hit the ground running.
✨Showcase Your Organisational Skills
During the interview, highlight your exceptional organisational skills. Share specific examples from your past experiences where you successfully managed multiple tasks or projects. This will demonstrate your ability to keep things running smoothly in a busy finance environment.
✨Communicate Clearly
Strong verbal and written communication skills are crucial for this role. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few questions to ask the interviewer about the team dynamics or departmental goals, showing your interest and engagement.
✨Be Tech-Savvy
Make sure you're comfortable with Microsoft Office Suite and Google Suite, as these tools are essential for the job. If you have any experience with SAP, mention it! Even if you don't, showing a willingness to learn new software can set you apart from other candidates.