Data Reconciliation Assistant

At Dover Fueling Solutions (DFS), we are taking fueling and convenience retail to the next level. We are passionate about cultivating excellence in everything we do, but what really fuels us is our people. They’re the heart of our company. As an employee, our promise to you is that you’ll work on new and innovative products and solutions, be mentored by managers and teammates who are collaborative, caring, and act with integrity, and have the opportunity to grow in ways that are meaningful to you. Unique and interesting projects – both locally and globally – will challenge you and allow you to pursue different and rewarding career paths. We are #EnergizedByGrowth.

The Temporary Data Reconciliation Assistant will support the reconciliation and validation of MSS data reports and related documentation, helping to ensure records are accurate, complete, and properly maintained. The role requires strong attention to detail, organizational skills, and the ability to follow internal processes and procedures.

Main duties and responsibilities:

• Assist with reconciliation of MSS data reports to ensure accuracy and consistency.
• Organize and maintain electronic folders and supporting documentation.
• Upload, hyperlink and map supporting files to relevant spreadsheets and trackers.
• Review and validate existing documentation and highlight missing or incomplete information.
• Support data validation and document checking activities.
• Ensure all documentation aligns with internal compliance and audit requirements.
• Liaise with freight forwarders, carriers, suppliers, customers, and customs brokers to obtain, verify, or clarify documentation.
• Draft Letters of Authority and other formal correspondence as required.
• Monitor outstanding requests, follow up proactively, and escalate where responses are delayed or not received.
• Maintain accurate records of communications, actions taken, and status updates.
• Provide regular progress updates and highlight risks or issues to management.
• Support continuous improvement of data reconciliation and document management processes.
• Assist with ad hoc administrative, compliance, or data-related tasks as required.
• Undertake any other duties reasonably required to support the business and project objectives.

Qualifications Required:

• 1 year experience in Logistics, customs brokers is desirable.
• Proficient in use of MS Office.

Other Requirements:

• Strong attention to detail and organisational skills.
• Proficiency in spreadsheets and document management systems.
• Ability to manage and prioritise high volumes of data and documentation.
• Effective communication skills, both written and verbal.
• Proactive, solution-oriented mindset with the ability to escape appropriately.

Work Arrangement: Hybrid

All qualified applicants will receive consideration for employment without discrimination on the basis of race, colour, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, genetic information, or any other factors prohibited by law.