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For Companies At a Glance
- Tasks: Manage a complex diary, arrange travel, and handle personal tasks for the Managing Director.
- Company: Join an award-winning law firm known for its supportive and energetic culture.
- Benefits: Enjoy competitive pay, 30 days holiday, and flexible working hours.
- Why this job: Be part of a growing team where your organisational skills make a real impact.
- Qualifications: Experience as a PA in law or professional services, with strong Microsoft skills required.
- Other info: Flexibility in working hours is essential; no set hours.
The predicted salary is between 28000 - 42000 £ per year.
Job Description
PA TO MANAGING DIRECTOR
BRIMINGHAM / SOLIHULL – OFFICE BASED
£35K – £50K
Douglas Scott are on the look out for an excellent and proactive and self-motivated PA to work directly with the firms Managing Partner to mainly focus on arranging and managing his personal tasks.
If you are looking for an opportunity to work within a supportive, ambitious, growing and energetic firm, and would like to join an award-winning law led professional law firm, we would like to hear from you.
This role is perfect for a a Personal Assistant who can demonstrate longevity in a similar role within law or professional services.
The Role:
- Diary management of a complex diary, including international travel for large groups
- Arranging / collecting lunches
- Booking holidays (work and personal) for the MD and his family
- Arranging and sorting dry cleaning
- arranging the purchase of things for the MD's family – i.e. ordering birthday cakes & arranging celebratory meals etc,
- arranging for any works to be done at the MD's home as necessary (i.e. if a plumber needs to fix something – managing this)
- Ad Hoc administration tasks
What you'll need:
- Proven career history in a similar demanding role
- Proficient in the use of Microsoft Packages including Word, PowerPoint, Excel and Teams
- High degree of discretion and confidentiality required
- Highly organised with excellent attention to detail, using ones initiative & acting proactivity
- Professional written & verbal communication
- Adaptable, calm under pressure and professional
- Trustworthy
The firm are offering competitive benefits and 30 days holiday plus bank holidays, and a range of other competitive benefits.
*Please note this role does not have 'set hours' – the candidate would need to be able to work flexible hours occasionally outside the core hours*
If you are an experienced PA, based in or near Birmingham / Solihull, please get in touch for confidential consideration or send your CV to rio@douglas-scott.co.uk.
Personal Assistant employer: Douglas Scott Legal Recruitment
Contact Detail:
Douglas Scott Legal Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant
✨Tip Number 1
Network with professionals in the legal and professional services sectors. Attend local events or join online forums where you can connect with current PAs or those who work closely with managing directors. This can give you insights into the role and potentially lead to referrals.
✨Tip Number 2
Familiarise yourself with the specific needs of a managing director in a law firm. Research common challenges they face and think about how your skills can help alleviate those issues. This knowledge will help you stand out during any informal discussions or interviews.
✨Tip Number 3
Demonstrate your organisational skills by creating a mock schedule or plan for a busy week for a managing director. This could include diary management, travel arrangements, and personal tasks. Presenting this during an interview can showcase your proactive approach.
✨Tip Number 4
Be prepared to discuss your experience with confidentiality and discretion. Think of examples from your past roles where you successfully managed sensitive information, as this is crucial for a PA working closely with a managing director.
We think you need these skills to ace Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience as a Personal Assistant, especially in law or professional services. Emphasise your skills in diary management, organisation, and discretion.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive nature and ability to manage complex tasks. Mention specific examples from your past roles that demonstrate your organisational skills and attention to detail.
Highlight Relevant Skills: In your application, clearly outline your proficiency with Microsoft packages and any other relevant software. Mention your communication skills and ability to work under pressure, as these are crucial for the role.
Show Enthusiasm for the Role: Express your excitement about the opportunity to work with the Managing Director and contribute to a growing firm. Let them know why you are passionate about being a Personal Assistant in a law-led environment.
How to prepare for a job interview at Douglas Scott Legal Recruitment
✨Showcase Your Organisational Skills
As a Personal Assistant, your ability to manage complex diaries and tasks is crucial. Be prepared to discuss specific examples from your past roles where you successfully organised schedules or managed multiple priorities.
✨Demonstrate Discretion and Professionalism
Given the sensitive nature of the role, it's important to convey your understanding of confidentiality. Share experiences that highlight your ability to handle private information with care and professionalism.
✨Familiarise Yourself with Microsoft Packages
Since proficiency in Microsoft Word, PowerPoint, Excel, and Teams is essential, make sure to mention your experience with these tools. You might even want to prepare a quick example of how you've used them effectively in previous positions.
✨Prepare for Flexibility Questions
The role requires flexibility in working hours. Be ready to discuss your availability and provide examples of how you've adapted to changing demands in previous jobs, showcasing your calmness under pressure.
