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- Tasks: Provide full secretarial support to the Residential team and manage diaries.
- Company: Join a top 50 award-winning law firm known for its supportive and energetic culture.
- Benefits: Enjoy private healthcare, 25 days holiday, and competitive perks.
- Why this job: Be part of a dynamic team and develop strong professional relationships while making an impact.
- Qualifications: Must have at least 2 years as a Legal Secretary with strong typing and document management skills.
- Other info: This hybrid role is based in Reading, perfect for those seeking flexibility.
The predicted salary is between 30000 - 42000 £ per year.
LEGAL SECRETARY – Property
READING – HYBRID
Douglas Scott are on the look out for an excellent, proactive, and self-motivated Legal Secretary to join our leading TOP 50 Client. The role will be based at their Reading office.
If you are looking for an opportunity to work within a supportive, ambitious, growing, and energetic team, and would like to join an award-winning law led professional law firm, we would like to hear from you. This role is perfect for a Legal Secretary who has at least 2 years in a similar role.
The Role:
- Full secretarial support to the Residential team
- Diary management / arranging meetings
- Coordinating team diaries and arranging travel
- Opening of client files
- Ensuring regular and efficient billing and monitoring retainer arrangements
- Carry out copying, archiving, organisation of client files and filing systems, including electronic filing
- Make and receive telephone calls, ensuring all calls are managed
- Dealing with invoices
- Prepare monthly client billing, expense claims, and general finance tasks
- Maintain database with client and contact details
- Organisation of meetings, domestic and international travel, accommodation, and attendance at external events and conferences
- Developing good working relationships with both internal colleagues and external clients and contacts as required, promoting a positive working culture and environment
- Working across teams, including in particular business development, in promoting the interests of business
- Draft correspondence and prepare standard documentation from audio/copy
The Candidate:
- Previous experience working as a Legal Secretary of a minimum of 2 years
- Fast and accurate typing speeds
- Previous experience using a case management system
- Conversant in document formatting including track changes, auto-numbering, and creating table of contents
- Proficient in Word, Excel, Outlook, PowerPoint, Digital dictation, and any other in-house systems in use throughout the firm
- Proficient in diary management; meeting arrangements, telephone, and email communication
- Ability to prioritise tasks and to work under pressure
- Able to demonstrate adaptability and flexibility
- Able to produce accurate work with strong attention to detail
- Team player who is able to work as part of a team and use initiative but also able to work independently
The firm is offering Private Healthcare, 25 days holiday plus bank holidays, and a range of competitive benefits. If you are an experienced Legal Secretary, based in or near Reading, please get in touch for confidential consideration or send your CV to rio@douglas-scott.co.uk.
Seniority level
Not Applicable
Employment type
Full-time
Job function
Legal
Industries
Legal Services
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Legal Secretary employer: Douglas Scott Legal Recruitment
Contact Detail:
Douglas Scott Legal Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Secretary
✨Tip Number 1
Familiarise yourself with the specific legal terminology and processes related to property law. This will not only help you understand the role better but also demonstrate your commitment and knowledge during any interviews.
✨Tip Number 2
Network with current or former Legal Secretaries in the property sector. They can provide valuable insights into the role and may even refer you to opportunities within their firms, including ours at StudySmarter.
✨Tip Number 3
Brush up on your technical skills, especially in case management systems and Microsoft Office applications. Being proficient in these tools is crucial for a Legal Secretary, and showcasing this expertise can set you apart from other candidates.
✨Tip Number 4
Prepare to discuss your previous experiences in detail, particularly how you've managed diaries, organised meetings, and handled client communications. Real-life examples will illustrate your capabilities and fit for the role.
We think you need these skills to ace Legal Secretary
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience as a Legal Secretary. Focus on your previous roles, particularly those that involved diary management, client file organisation, and document preparation.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive nature and self-motivation. Mention specific examples from your past experience that demonstrate your ability to manage tasks under pressure and your attention to detail.
Highlight Technical Skills: Emphasise your proficiency in essential software like Word, Excel, and any case management systems you've used. Mention your typing speed and familiarity with document formatting techniques, as these are crucial for the role.
Showcase Teamwork and Communication Skills: In your application, illustrate your ability to work collaboratively within a team and your experience in developing good working relationships with colleagues and clients. This will align well with the firm's emphasis on a positive working culture.
How to prepare for a job interview at Douglas Scott Legal Recruitment
✨Showcase Your Experience
Make sure to highlight your previous experience as a Legal Secretary, especially the specific tasks you've handled. Discuss your familiarity with diary management, client file organisation, and billing processes, as these are crucial for the role.
✨Demonstrate Your Tech Skills
Be prepared to discuss your proficiency in software like Word, Excel, and any case management systems you've used. You might even want to mention your typing speed and document formatting skills, as these are essential for the position.
✨Emphasise Teamwork and Communication
Since the role involves working closely with both internal teams and external clients, share examples of how you've successfully collaborated in the past. Highlight your ability to maintain positive working relationships and communicate effectively.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities and adaptability. Think of scenarios where you had to prioritise tasks under pressure or manage conflicting deadlines, and be ready to explain how you handled them.
