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- Tasks: Join our team as a Legal PA, managing client queries and document production.
- Company: Be part of a modern, progressive law firm in Nottingham City Centre.
- Benefits: Enjoy a competitive salary, 25 days holiday, and hybrid work options.
- Why this job: Gain valuable experience in a supportive environment while making a real impact.
- Qualifications: Previous Legal PA experience and proficiency in Microsoft Office are essential.
- Other info: This is a full-time, permanent role with flexible working arrangements.
The predicted salary is between 24000 - 36000 £ per year.
LEGAL SECRETARY – CONSTRUCTION
MANCHESTER- HYBRID
£28,000 – £32,000
Douglas Scott are on the look out for an excellent and proactive and self-motivated Legal Secretary join our leading TOP 50 Client. The role will be based at their Manchester office.
If you are looking for an opportunity to work within a supportive, ambitious, growing and energetic team, and would like to join an award-winning law led professional law firm, we would like to hear from you. This role is perfect for a Legal Secretary who is currently at a leading Law Firm and has 2+ years as a Legal Secretary. You will join an established and leading Construction team who act on a variety of contentious and non-contentious matters.
The Role:
- Full secretarial support to the Construction team
- Diary management / arranging meetings
- Coordinating team diaries and arranging travel
- Opening of client files
- Ensuring regular and efficient billing and monitoring retainer arrangements
- Carry out copying, archiving, organisation of client files and filing systems, including electronic filing
- Make and receive telephone calls, ensuring all calls are managed
- Arrange couriers/deliveries
- Dealing with invoices
- Prepare monthly client billing, expense claims and general finance tasks
- Maintain database with client and contact details
- Organisation of meetings, domestic and international travel, accommodation and attendance at external events and conference
- Developing good working relationships with both internal colleagues and external clients and contacts as required, promoting a positive working culture and environment
- Working across teams, including in particular business development, in promoting the interests of business
- Draft correspondence and prepare standard documentation from audio/copy
The Candidate:
- Previous experience working as a Legal Secretary of a minimum of 2 years
- Fast and accurate typing speeds
- Previous experience using a case management system
- Conversant in document formatting including track changes, auto-numbering and creating table of contents
- Conversant in document version control
- Proficient in Word, Excel, Outlook, PowerPoint, Digital dictation and any other in-house systems in use throughout the firm
- Proficient in diary management; meeting arrangements, telephone and email communication
- Excellent communication skills
- Ability to prioritise tasks and to work under pressure
- Able to demonstrate adaptability and flexibility
- Able to produce accurate work with strong attention to detail
- Team player who is able to work as part of a team and use initiative but also able to work independently
The firm are offering Private Healthcare, 25 days holiday plus bank holidays, and a range of competitive benefits. If you are an experienced Legal Secretary, based in or near Manchester, please get in touch for confidential consideration or send your CV to rio@douglas-scott.co.uk.
Legal Secretary employer: Douglas Scott Legal Recruitment
Contact Detail:
Douglas Scott Legal Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Secretary
✨Tip Number 1
Familiarize yourself with the specific legal terminology and processes relevant to the role of a Legal PA. This will not only help you in interviews but also demonstrate your commitment to understanding the legal field.
✨Tip Number 2
Network with professionals in the legal industry, especially those who work in Nottingham. Attend local legal events or join online forums to connect with potential colleagues and learn more about the firm’s culture.
✨Tip Number 3
Brush up on your technical skills, particularly in Word, Excel, and any case management systems. Being proficient in these tools will set you apart from other candidates and show that you can hit the ground running.
✨Tip Number 4
Prepare for the interview by practicing common questions related to diary management, client communication, and document production. Think of examples from your past experience that showcase your attention to detail and ability to work under pressure.
We think you need these skills to ace Legal Secretary
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Legal PA, especially in a Top 200 firm. Emphasize your skills in document formatting, case management systems, and diary management.
Craft a Strong Cover Letter: Write a cover letter that showcases your communication skills and ability to manage multiple tasks under pressure. Mention specific examples of how you've successfully supported clients and internal teams in previous roles.
Highlight Technical Proficiency: Clearly list your proficiency in Word, Excel, Outlook, PowerPoint, and any other relevant software. If you have experience with digital dictation or case management systems, make sure to include that as well.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. Attention to detail is crucial for this role, so ensure your application reflects that quality.
How to prepare for a job interview at Douglas Scott Legal Recruitment
✨Showcase Your Legal Knowledge
Make sure to highlight any previous experience you have as a Legal PA, especially in a Top 200 firm. Be prepared to discuss specific cases or tasks you've handled that demonstrate your understanding of legal processes and terminology.
✨Demonstrate Your Tech Skills
Since the role requires proficiency in various software like Word, Excel, and case management systems, be ready to discuss your experience with these tools. You might even want to mention any specific projects where you utilized these skills effectively.
✨Emphasize Attention to Detail
Given the importance of accuracy in document production and formatting, prepare examples that showcase your attention to detail. Discuss how you ensure quality in your work, such as double-checking documents or using version control.
✨Prepare for Scenario Questions
Expect questions that assess your ability to prioritize tasks and work under pressure. Think of scenarios from your past experiences where you successfully managed multiple responsibilities and how you handled them.
