Recruitment Coordinator | 6 mths Fixed Term Contract

At Dotmatics, we believe science, data, and decision-making must be deeply intertwined for innovation to thrive. Our global team of more than 800 colleagues are dedicated to supporting our customers in over 180 countries. Together, with our scientific community of users, we accelerate scientific innovation in order to make the world a healthier, cleaner, and safer place to live. You’ll join a collaborative, global team pushing the boundaries of scientific innovation.

What do we need? Are you a highly organised, people-first talent professional who thrives in a fast-paced, high-growth environment? We're looking for a Talent Coordinator / Recruitment Operations specialist to join our Talent Acquisition team. This is a pivotal role that keeps the engine running — from sourcing support and interview scheduling to onboarding coordination and recruitment admin and support with integration work.

In this role you will get to:

• Support Sourcing: Assist the Talent team with sourcing candidates across a range of roles — building pipelines, running searches, and engaging talent across LinkedIn and other platforms.
• Coordinate Interviews: Own the scheduling of interviews end-to-end, liaising with candidates, hiring managers, and panels to ensure a smooth, timely process with zero errors.
• Manage Onboarding: Lead the coordination of new hire onboarding schedules — ensuring every new joiner has a structured, well-organised first day and first week experience.
• Contractor Onboarding & Offboarding: Own the full lifecycle administration for contractors — from onboarding through to offboarding — ensuring all steps are tracked, completed, and compliant.
• Raise IT & Equipment Requests: Coordinate IT hardware orders and equipment requests for new joiners, working cross-functionally with IT to ensure everything arrives on time.
• Workday Requisition Management: Support the team in getting job requisitions created and maintained accurately in Workday, keeping data clean and up to date.
• Offer Coordination: Assist with the coordination of offers and associated paperwork — working closely with Talent Partners to ensure a smooth, timely close for every candidate.
• Recruitment Admin: Provide general recruitment operations support across the team — keeping ATS records accurate, tracking key milestones, and making sure nothing slips through the cracks.

We are looking for people who have at least 8 years of experience in Talent Coordination/ Recruitment Operations, ideally within a fast-moving SaaS or tech environment. You'll be someone who takes pride in getting the details right, communicates proactively, and genuinely cares about delivering a great experience for candidates and new hires alike.

The key skills we are looking for:

• Coordination Excellence: Proven ability to manage complex scheduling and logistics across multiple time zones and stakeholders simultaneously.
• Recruitment Operations Know-How: Solid understanding of the end-to-end hiring process and where coordination and admin support makes the biggest difference.
• Sourcing Ability: Comfortable using LinkedIn Recruiter and other sourcing tools to identify and engage candidates.
• Systems Proficiency: Experience working in an ATS (Greenhouse preferred) and HRIS (Workday preferred).
• Contractor Lifecycle Management: Experience managing contractor onboarding and offboarding, with a good understanding of the compliance and admin steps involved.
• Attention to Detail: You catch what others miss — whether it's an offer letter discrepancy, a missing IT request, or a scheduling conflict.
• Communication & Stakeholder Management: Clear, proactive communicator who builds great relationships with candidates, hiring managers, and cross-functional teams alike.
• Self-Starter: Highly organised, adaptable, and comfortable managing multiple priorities in an agile environment.
• Candidate Advocate: You care about every touchpoint — from the first interview invite to the first-day schedule.

Research shows us the confidence gap and imposter syndrome can get in the way of meeting outstanding candidates, so please don’t hesitate to apply — we’d love to hear from you.

Dotmatics is an equal opportunity employer. We are a welcoming place for everyone, and we do our best to make sure all people feel supported and connected at work.