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- Tasks: Support senior leadership by managing schedules, communications, and providing essential administrative support.
- Company: Join a family-owned business manufacturing performance door-sets and architectural hardware across the UK.
- Benefits: Enjoy a competitive salary, comprehensive benefits, and professional development opportunities.
- Why this job: Be pivotal in a fast-paced, engaging role within a supportive team culture close to decision makers.
- Qualifications: Proven experience as an Executive Assistant with strong organisational and communication skills required.
- Other info: Ideal for those seeking a dynamic environment with significant growth potential.
The predicted salary is between 36000 - 60000 £ per year.
As a family-owned business, we manufacture performance door-sets and architectural hardware. With offices in Glasgow, Aberdeen, Nottingham and North Wales, we have a commercial presence UK wide. As part of our continued growth, we are seeking an experienced Executive Assistant to join our team, based in our East Kilbride office.
In this pivotal role you will primarily support senior leadership in ensuring their time and focus remain on driving the company forward. You will be responsible for managing their schedule, overseeing communications, and providing essential administrative and personal support. This role requires discretion, adaptability, and the ability to anticipate needs in a dynamic working environment. The role, whilst not for the faint hearted, will be fast paced, engaging, varied, and demanding whilst working in a collaborative, friendly and supportive environment.
If you want to be pivotal and impactful in your role whilst operating in a highly trusted environment close to the decision makers, this role could be for you!
Responsibilities- Managing Director’s inboxes and diaries.
- Maintaining strategic plans and following up on actions.
- Arranging travel for executives where required.
- Aiding internal communication by gathering reports on behalf of directors.
- Attending strategic meetings with sales, marketing and operations teams and aiding with strategy.
- Calendar and email management at a professional level.
- Preparing reports, presentations, and correspondence.
- Coordinating meetings, conferences, and high-level engagements.
- Strategic tasks such as project management or conducting research.
- General tasks to aid the efficient running of the business including meet and greet of external clients and visitors.
- Proven demonstrable experience as Personal Assistant, Executive Assistant, or similar role.
- Excellent organisational and time management skills.
- Strong written and verbal communication skills.
- Proficient in Microsoft Office and other productivity tools.
- Ability to maintain confidentiality and exercise discretion.
- Flexible and adaptable to changing priorities.
- Experience working within an SME environment is an advantage but not essential.
- Keen business acumen and high levels of proficiency with office tools.
- Able to understand company priorities and align actions with organisational goals.
- Highly organized, adaptable, and capable of managing business and personal needs.
- Strong interpersonal skills and discretion due to the personal nature of tasks required.
- Opportunity to be part of a thriving company with significant growth potential.
- Competitive salary.
- A comprehensive benefits package.
- Professional development opportunities, including training and mentorship.
- A supportive and dynamic team culture where your contributions are recognized and valued.
Executive Assistant employer: DorSuite
Contact Detail:
DorSuite Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Familiarise yourself with the company’s values and culture. Since we are a family-owned business, showing that you understand and appreciate our collaborative and supportive environment can set you apart during the interview process.
✨Tip Number 2
Demonstrate your organisational skills in real-time. During any interactions with us, whether it's a phone call or an informal meeting, showcase your ability to manage multiple tasks efficiently, as this is crucial for the Executive Assistant role.
✨Tip Number 3
Prepare to discuss how you handle discretion and confidentiality. Given the nature of the role, being able to articulate your experience in managing sensitive information will be key to impressing us.
✨Tip Number 4
Be ready to share examples of your adaptability. We value candidates who can thrive in a fast-paced environment, so think of specific instances where you've successfully navigated changing priorities or unexpected challenges.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Executive Assistant or Personal Assistant. Emphasise your organisational skills, time management abilities, and proficiency with Microsoft Office, as these are crucial for the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the company's needs and how your skills align with their requirements. Mention your ability to manage schedules, oversee communications, and maintain confidentiality, as these are key aspects of the job.
Highlight Relevant Experience: In your application, provide specific examples of past roles where you demonstrated discretion, adaptability, and the ability to anticipate needs. This will show that you can thrive in a fast-paced and dynamic environment.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for an Executive Assistant role.
How to prepare for a job interview at DorSuite
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage schedules and priorities is crucial. Be prepared to discuss specific examples of how you've successfully organised complex calendars or managed multiple tasks simultaneously in previous roles.
✨Demonstrate Discretion and Professionalism
This role requires a high level of confidentiality. During the interview, highlight situations where you had to handle sensitive information and how you maintained professionalism while doing so.
✨Familiarise Yourself with the Company
Research the company’s history, values, and recent developments. Showing that you understand their business and can align your skills with their goals will impress the interviewers and demonstrate your genuine interest in the role.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and adaptability. Prepare to discuss how you would handle unexpected changes in priorities or urgent requests from senior leadership, showcasing your flexibility and quick thinking.
