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- Tasks: Support senior leadership by managing schedules, communications, and providing essential administrative support.
- Company: Join a family-owned business that manufactures performance door-sets and architectural hardware across the UK.
- Benefits: Enjoy a competitive salary, comprehensive benefits, and professional development opportunities in a supportive team culture.
- Why this job: Be pivotal in a fast-paced role close to decision-makers, making a real impact in a dynamic environment.
- Qualifications: Proven experience as an Executive Assistant with strong organisational and communication skills is essential.
- Other info: Experience in an SME environment is a plus, but adaptability and discretion are key.
The predicted salary is between 36000 - 60000 £ per year.
As a family-owned business, we manufacture performance door-sets and architectural hardware. With offices in Glasgow, Aberdeen, Nottingham and North Wales, we have a commercial presence UK wide. As part of our continued growth, we are seeking an experienced Executive Assistant to join our team, based in our East Kilbride office. In this pivotal role you will primarily support senior leadership in ensuring their time and focus remain on driving the company forward. You will be responsible for managing their schedule, overseeing communications, and providing essential administrative and personal support. This role requires discretion, adaptability, and the ability to anticipate needs in a dynamic working environment. The role, whilst not for the faint hearted, will be fast paced, engaging, varied, and demanding whilst working in a collaborative, friendly and supportive environment.
If you want to be pivotal and impactful in your role whilst operating in a highly trusted environment close to the decision makers, this role could be for you!
Responsibilities- Managing Director’s inboxes and diaries.
- Maintaining strategic plans and following up on actions.
- Arranging travel for executives where required.
- Aiding internal communication by gathering reports on behalf of directors.
- Attending strategic meetings with sales, marketing and operations teams and aiding with strategy.
- Calendar and email management at a professional level.
- Preparing reports, presentations, and correspondence.
- Coordinating meetings, conferences, and high-level engagements.
- Strategic tasks such as project management or conducting research.
- General tasks to aid the efficient running of the business including meet and greet of external clients and visitors.
- Proven demonstrable experience as Personal Assistant, Executive Assistant, or similar role.
- Excellent organisational and time management skills.
- Strong written and verbal communication skills.
- Proficient in Microsoft Office and other productivity tools.
- Ability to maintain confidentiality and exercise discretion.
- Flexible and adaptable to changing priorities.
- Experience working within an SME environment is an advantage but not essential.
- Keen business acumen and high levels of proficiency with office tools.
- Able to understand company priorities and align actions with organisational goals.
- Highly organized, adaptable, and capable of managing business and personal needs.
- Strong interpersonal skills and discretion due to the personal nature of tasks required.
- Opportunity to be part of a thriving company with significant growth potential.
- Competitive salary.
- A comprehensive benefits package.
- Professional development opportunities, including training and mentorship.
- A supportive and dynamic team culture where your contributions are recognized and valued.
Executive Assistant employer: DorSuite
Contact Detail:
DorSuite Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Familiarise yourself with the company’s values and culture. Since we are a family-owned business, showing that you understand and appreciate our collaborative and supportive environment can set you apart during the interview process.
✨Tip Number 2
Demonstrate your organisational skills in real-time. If you get the chance to interact with us before the interview, showcase your ability to manage schedules or handle communications effectively, as this is crucial for the Executive Assistant role.
✨Tip Number 3
Prepare to discuss how you’ve successfully supported senior leadership in previous roles. We value candidates who can illustrate their experience in managing high-level tasks and maintaining discretion, so have specific examples ready.
✨Tip Number 4
Network with current or former employees if possible. Gaining insights into our work environment and expectations can help you tailor your approach and demonstrate your genuine interest in joining our team.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Executive Assistant or Personal Assistant. Focus on your organisational skills, time management, and any experience you have with managing schedules and communications.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the company. Emphasise your ability to support senior leadership and your adaptability in a fast-paced environment. Mention specific examples from your past roles that demonstrate your skills.
Highlight Relevant Skills: In your application, clearly outline your proficiency in Microsoft Office and other productivity tools. Mention any experience you have with project management or strategic tasks, as these are key components of the role.
Showcase Interpersonal Skills: Given the personal nature of the tasks involved, it's important to highlight your strong interpersonal skills. Provide examples of how you've maintained confidentiality and exercised discretion in previous roles.
How to prepare for a job interview at DorSuite
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage schedules and priorities is crucial. Be prepared to discuss specific examples of how you've successfully organised complex calendars or managed multiple tasks simultaneously in previous roles.
✨Demonstrate Discretion and Professionalism
This role requires a high level of confidentiality. During the interview, highlight situations where you had to handle sensitive information and how you maintained professionalism while doing so.
✨Familiarise Yourself with the Company
Research the company’s history, values, and recent developments. Showing that you understand their business and can align your skills with their goals will impress the interviewers and demonstrate your genuine interest in the role.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and adaptability. Think of scenarios where you had to think on your feet or adapt to sudden changes, and be ready to explain how you handled them effectively.
