At a Glance
- Tasks: Manage office facilities, support employee experience, and coordinate travel arrangements.
- Company: Join a leading IT services provider focused on excellence and people.
- Benefits: Enjoy flexible hours, casual dress, and a supportive work culture.
- Other info: Opportunities for personal development and fun social activities.
- Why this job: Be part of a dynamic team that values your growth and work-life balance.
- Qualifications: Customer service mindset, attention to detail, and strong communication skills.
The predicted salary is between 27850 - 30060 € per year.
This is an exciting opportunity to join a leading IT services provider that places excellence, people and customers at the centre of its vision. To support its growth and recent opening of additional offices, Dorset Software requires an additional person to join its Operations team. Focused on providing the best possible experience for employees, applicants, and other visitors alike, the role involves intermittent travel between the Dorset Software UK offices.
Day to day tasks vary and will include:
- Purchasing and acceptance of goods and services such as I.T. equipment, groceries and catering
- Setting up meeting rooms, communal areas, workstations and new offices
- Greeting visitors, welcoming new employees and answering calls
- Responding to cases on-demand
- Assisting with maintaining high standards in all the offices including overseeing cleaning and security
- Making arrangements and providing guidance for work travel trips
- Liaising with internal departments to understand requirements for travel to client or company offices, or other venues and events
- Tracking costs and inputting details accurately on the company systems for approvals, ensuring purchasing policies are adhered to
- Liaising with suppliers to obtain the correct services at the best prices (hotels, car hire, public transport etc)
- Booking travel and accommodation as required following company procedures
Skills and attributes to be considered for this role include having:
- A customer services mindset
- Travel/accommodation booking experience
- Excellent attention to detail, eager to work accurately and to high standards
- Proven experience of working in an efficient and well-organised role
- Ability to follow detailed procedures and work to precise briefs
- A high level of computer literacy
- Strong verbal and written communication skills
- Experience of building supplier relationships
- Enthusiasm to work in a growing and changing company
- Able to perform physical moving of desk equipment
- A Full UK driving license
- Available and happy to work away across the UK from time to time as required
Benefits:
- Flexible working hours
- Casual dress code
- Company pension scheme
- Regular subsidised sporting and social activities and events
- Shower and changing facilities
- Complimentary drinks, snacks and fresh fruit
- A healthy balance between a strong work ethic and a life outside of work
- A supportive and productive company culture and great colleagues!
Dorset Software has a friendly working environment, offering growth for employees to fulfil their potential. We offer flexible working hours and have a great work life balance, understanding our employee's desire to have a rewarding career and personal life.
If you think your values align, please click on APPLY and send a copy of your CV and covering letter.
Facilities Administrator in Poole employer: Dorset Software
Dorset Software is an exceptional employer that prioritises employee well-being and professional growth, offering a supportive and friendly work environment in Poole. With flexible working hours, a casual dress code, and regular social activities, the company fosters a healthy work-life balance while encouraging staff to reach their full potential. Join a leading IT services provider where excellence, people, and customers are at the heart of our vision.
StudySmarter Expert Advice🤫
We think this is how you could land Facilities Administrator in Poole
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role. Understand their values and how you can contribute to their mission. This will help you stand out and show that you're genuinely interested in being part of the team.
✨Tip Number 3
Practice your responses to common interview questions. Think about your experiences and how they relate to the Facilities Administrator role. The more comfortable you are, the better you'll perform when it counts!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the position. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace Facilities Administrator in Poole
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Facilities Administrator role. Highlight your customer service mindset and any relevant travel or accommodation booking experience to catch our eye!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re excited about joining our team at Dorset Software and how your values align with ours. Keep it friendly and professional!
Show Off Your Attention to Detail:In this role, attention to detail is key. Make sure your application is free from typos and errors. We love candidates who take pride in their work and can follow detailed procedures accurately.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at Dorset Software
✨Know the Company Inside Out
Before your interview, take some time to research Dorset Software. Understand their values, mission, and recent developments. This will not only help you answer questions more effectively but also show that you're genuinely interested in being part of their team.
✨Showcase Your Customer Service Skills
As a Facilities Administrator, having a customer service mindset is crucial. Prepare examples from your past experiences where you've gone above and beyond for customers or colleagues. This will demonstrate your ability to create a welcoming environment for visitors and employees alike.
✨Be Detail-Oriented
Attention to detail is key in this role. During the interview, highlight your experience with tasks that require precision, such as booking travel or managing office supplies. You might even want to mention specific tools or systems you've used to keep everything organised.
✨Prepare for Practical Scenarios
Expect to discuss how you'd handle real-life situations related to the job. Think about how you would manage setting up meeting rooms or liaising with suppliers. Practising these scenarios can help you feel more confident and ready to impress during the interview.
