At a Glance
- Tasks: Manage office facilities, coordinate travel, and ensure a welcoming environment for all.
- Company: Join a leading IT services provider focused on excellence and people.
- Benefits: Enjoy flexible hours, casual dress, and regular social activities.
- Other info: Opportunities for personal growth and a healthy work-life balance.
- Why this job: Be part of a supportive culture while making a real impact in a growing company.
- Qualifications: Customer service mindset, attention to detail, and strong communication skills.
The predicted salary is between 27850 - 30060 £ per year.
Location: Corbiere House and Merck House, Poole
Salary: £27,850 - £30,060 per annum depending on experience
Contract: Permanent, Full Time
Hours: 37.5 hours, working 5 days per week in office
This is an exciting opportunity to join a leading IT services provider that places excellence, people and customers at the centre of its vision. To support its growth and recent opening of additional offices, Dorset Software requires an additional person to join its Operations team. Focused on providing the best possible experience for employees, applicants, and other visitors alike, the role involves intermittent travel between the Dorset Software UK offices.
Day to day tasks vary and will include:
- Purchasing and acceptance of goods and services such as I.T. equipment, groceries and catering
- Setting up meeting rooms, communal areas, workstations and new offices
- Greeting visitors, welcoming new employees and answering calls
- Responding to cases on-demand
- Assisting with maintaining high standards in all the offices including overseeing cleaning and security
- Making arrangements and providing guidance for work travel trips
- Liaising with internal departments to understand requirements for travel to client or company offices, or other venues and events
- Tracking costs and inputting details accurately on the company systems for approvals, ensuring purchasing policies are adhered to
- Liaising with suppliers to obtain the correct services at the best prices (hotels, car hire, public transport etc)
- Booking travel and accommodation as required following company procedures
Skills and attributes to be considered for this role include having:
- A customer services mindset
- Travel/accommodation booking experience
- Excellent attention to detail, eager to work accurately and to high standards
- Proven experience of working in an efficient and well-organised role
- Ability to follow detailed procedures and work to precise briefs
- A high level of computer literacy
- Strong verbal and written communication skills
- Experience of building supplier relationships
- Enthusiasm to work in a growing and changing company
- Able to perform physical moving of desk equipment
- A Full UK driving license
- Available and happy to work away across the UK from time to time as required
Benefits:
- Flexible working hours
- Casual dress code
- Company pension scheme
- Regular subsidised sporting and social activities and events
- Shower and changing facilities
- Complimentary drinks, snacks and fresh fruit
- A healthy balance between a strong work ethic and a life outside of work
- A supportive and productive company culture and great colleagues!
Dorset Software has a friendly working environment, offering growth for employees to fulfil their potential. We offer flexible working hours and have a great work life balance, understanding our employee's desire to have a rewarding career and personal life. Join a leading IT services provider that places excellence, people and customers at the centre of our vision. If you think your values align, please click on APPLY and send a copy of your CV and covering letter.
Facilities Administrator employer: Dorset Software
Dorset Software is an exceptional employer located in Poole, offering a vibrant and supportive work culture that prioritises employee well-being and professional growth. With flexible working hours, a casual dress code, and regular social activities, employees enjoy a healthy work-life balance while contributing to a leading IT services provider that values excellence and customer satisfaction. Join a team where your contributions are recognised, and you can thrive in a dynamic environment focused on innovation and collaboration.
StudySmarter Expert Advice🤫
We think this is how you could land Facilities Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role. Understand their values and how you can contribute. Practise common interview questions and think of examples that showcase your skills and experience.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can leave a lasting impression. It shows your enthusiasm for the role and keeps you fresh in their minds as they make their decision.
✨Tip Number 4
Don’t forget to apply through our website! We love seeing applications come directly from candidates who are excited about joining us. Plus, it’s a great way to ensure your application gets the attention it deserves.
We think you need these skills to ace Facilities Administrator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Facilities Administrator role. Highlight your customer service mindset and any relevant travel booking experience to catch our eye!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re excited about joining us at Dorset Software and how your values align with our vision. Keep it friendly and professional!
Show Off Your Attention to Detail:In this role, attention to detail is key. Make sure your application is free from typos and errors. We love candidates who take pride in their work and can follow detailed procedures.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, we can’t wait to hear from you!
How to prepare for a job interview at Dorset Software
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Facilities Administrator role. Familiarise yourself with the key responsibilities like purchasing goods, setting up meeting rooms, and liaising with suppliers. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Customer Service Skills
Since this role requires a customer services mindset, be prepared to discuss your previous experiences in this area. Think of specific examples where you've gone above and beyond for customers or colleagues. This will demonstrate your ability to create a welcoming environment for visitors and new employees.
✨Highlight Your Attention to Detail
Attention to detail is crucial for this job, especially when tracking costs and adhering to purchasing policies. Bring up instances from your past work where your meticulous nature made a difference. This could be anything from managing budgets accurately to ensuring high standards in office maintenance.
✨Prepare Questions About Company Culture
Dorset Software values a supportive and productive company culture, so come prepared with questions about it. Ask about team dynamics, opportunities for growth, or how they support work-life balance. This shows that you’re not just interested in the job, but also in fitting into their culture.
