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- Tasks: Support the Facilities Team with administration, finance tasks, and minute taking.
- Company: Join Dorset HealthCare, a leading NHS Trust dedicated to outstanding healthcare services.
- Benefits: Enjoy flexible working hours, a supportive team, and opportunities for personal growth.
- Why this job: Make a real impact in patient care while working in a dynamic and inclusive environment.
- Qualifications: Must have strong admin skills, finance experience, and be IT savvy.
- Other info: Full-time role with travel between sites; DBS check covered by the Trust.
The predicted salary is between 30000 - 42000 £ per year.
Are you an organised and motivated administrator looking for a rewarding role in healthcare facilities management? We are seeking a Team Administrator to support our Facilities Team in delivering a high-quality service across our organisation. You'll be based across two of our sites in the east of the county; St Ann's and Alderney Hospital.
We are looking for someone with strong administrative skills, experience in finance-related tasks such as processing orders and invoices, and the ability to work independently in a fast-paced environment. The post holder should be confident in IT skills, with experience of using databases and Microsoft Office, as well as experience of taking and transcribing meeting minutes in an accurate and timely manner.
If you are passionate about contributing to the smooth running of essential healthcare services and want to make a difference in patient care, we would love to hear from you! The ability to travel independently between sites within the Trust is essential for this role. This is a full time post of 37.5 hours per week over 5 days. The post holder will be required to work flexibly to meet the needs of the service.
Main duties of the job:
- Working within the rota you will also need to be able to do minute taking and working on cloud based systems.
Employment in this post requires Disclosure and Barring Service (DBS) check, which the Trust will cover the cost of. Applicants who subscribe to the DBS update service are able to present a valid DBS certificate instead of requiring a new check.
Applications from candidates that require current Skilled worker sponsorship to work in the UK are unfortunately ineligible to apply for this position.
At Dorset HealthCare we're on a mission to empower people to make the most of their lives through our outstanding, joined-up healthcare services. We're a dynamic, forward-looking Trust, running 12 community hospitals, specialist inpatient facilities and a wide range of integrated community and mental health services for a population of almost 800,000 people.
We do things differently here - it's one of the reasons the CQC rated us 'outstanding' in 2019. It's also why 95% of patients across our services say they have a good or very good experience of our services and 89% of staff feel they can really make a difference. Whether you're looking to work with us in one of our bustling market towns, vibrant urban locations, thriving seaside spots, or among the rolling hills of Dorset, there are lots of ways you can make a difference in our communities.
Our 7,000-strong workforce is at the heart of what we do and our success is a testament to our brilliant people. We're all about building a workplace for the future, we believe in equal opportunities and we celebrate diversity. We're an inclusive workplace, where everyone is welcome, everyone can be authentic, and we are all encouraged to be the best version of ourselves.
Working with us you'll be part of a strong team, challenge yourself, build a career, and teach us what we don't know. And you'll be working towards our vision to be better every day through excellence, compassion and expertise in all we do.
Job responsibilities:
For the main duties and responsibilities for this role please read the attached job description and person specification. When completing your application please ensure your supporting statement reflects the criteria set out in these documents by showing how your experience and skills apply to this post.
As part of our vision to have a skilled, diverse and caring workforce, Dorset HealthCare offers support for people getting into work. We offer an employability service to support individuals with application writing, interview skills and other employment support.
Person Specification:
- Knowledge, skills and training: Educated to NVQ level 3, City and Guilds including level 3 food hygiene practices or equivalent level of training/experience of working at a similar level in a specialist area. Understanding of health and safety procedures, HACCP, COSHH.
- Job Specific Experience: A clear understanding of financial resources. Experience in spreadsheets and word documents. Excellent interpersonal skills with a professional approach in manner and appearance.
- Personal Qualities/Attributes: High level of drive, self-motivation and energy to see tasks and projects through to conclusion. Proven ability to achieve results both autonomously and as part of a team.
- Driving: Full clean driving licence.
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details:
Employer name: Dorset HealthCare University NHS Foundation Trust
Address: St Ann's Hospital, Haven Road, Canford Cliffs, Poole, BH13 7LN
Catering Admin Support employer: Dorset HealthCare University NHS Foundation Trust
Contact Detail:
Dorset HealthCare University NHS Foundation Trust Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Catering Admin Support
✨Tip Number 1
Familiarise yourself with the specific healthcare facilities management context. Understanding how administrative roles support patient care can give you an edge in interviews, showing your passion for the sector.
✨Tip Number 2
Brush up on your IT skills, especially with Microsoft Office and cloud-based systems. Being able to demonstrate your proficiency in these tools during the interview will highlight your readiness for the role.
✨Tip Number 3
Prepare examples of your experience with financial tasks, such as processing orders and invoices. Be ready to discuss how you've successfully managed similar responsibilities in past roles.
✨Tip Number 4
Since the role requires travel between sites, ensure you have a plan for this and be prepared to discuss your flexibility and reliability in managing your time effectively.
We think you need these skills to ace Catering Admin Support
Some tips for your application 🫡
Understand the Job Description: Carefully read the job description and person specification provided by Dorset HealthCare. Make sure you understand the key responsibilities and required skills, as this will help you tailor your application effectively.
Tailor Your Supporting Statement: When writing your supporting statement, directly address the criteria outlined in the job description. Use specific examples from your experience that demonstrate your administrative skills, financial understanding, and IT proficiency.
Highlight Relevant Experience: Emphasise any previous roles or experiences that relate to healthcare administration, finance tasks, or minute-taking. Mention your familiarity with Microsoft Office and cloud-based systems, as these are crucial for the role.
Proofread Your Application: Before submitting your application, take the time to proofread it for spelling and grammatical errors. A well-presented application reflects your attention to detail and professionalism, which are essential qualities for this position.
How to prepare for a job interview at Dorset HealthCare University NHS Foundation Trust
✨Showcase Your Administrative Skills
Make sure to highlight your strong administrative skills during the interview. Be prepared to discuss specific examples of how you've successfully managed tasks like processing orders and invoices in previous roles.
✨Demonstrate IT Proficiency
Since the role requires confidence in IT skills, be ready to talk about your experience with databases and Microsoft Office. You might even want to mention any specific software you’ve used that could be relevant to the job.
✨Prepare for Minute Taking
As minute taking is part of the job, practice summarising meetings or discussions beforehand. You could even bring a sample of minutes you've taken in the past to demonstrate your accuracy and attention to detail.
✨Express Your Passion for Healthcare
Convey your enthusiasm for contributing to healthcare services. Share why you believe your role is vital in supporting patient care and how you can make a difference within the team.
