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- Tasks: Lead and support the admin team while managing HR queries and developing procedures.
- Company: Join Dorset HealthCare, an outstanding Trust dedicated to innovative healthcare services.
- Benefits: Enjoy hybrid working options and a supportive, inclusive environment.
- Why this job: Be part of a passionate team making a real impact in the community.
- Qualifications: Experience in staff management and strong administrative skills are essential.
- Other info: Contact Yasmin for informal visits or inquiries about the role.
The predicted salary is between 28800 - 43200 £ per year.
Are you a skilled and experienced Admin Coordinator? Then come and join our team. As an innovative service, we offer a hybrid of base and remote working to fit around the service and your home life. This is an exciting time for someone to join a highly motivated, professional, and committed team. We are looking for someone with energy, enthusiasm, and a high level of managerial skills and experience.
The ideal candidate will have experience in:
- Staff management
- Coordinating the work of the admin team
- Managing HR-related queries
- Developing procedures
- Preparing and reviewing reports
- Liaising with managers, practitioners, clients, and external professionals
The Admin Coordinator is a key part of the service’s leadership team and supports the service and modality leads. All staff work as part of a team and receive regular senior management support. Good administrative, time management, and communication skills are essential.
The responsibilities include:
- Acting as first-line supervisor to the Team Administrators, maintaining performance, and ensuring standards and timescales are met.
- Ensuring the Trust’s attendance and sickness management policies are adhered to by the team.
- Maintaining records and providing sensitive reports, including waiting lists, using computerized systems, databases, and spreadsheets.
- Providing information to patients, staff, carers, GPs, CMHTs, regarding patient care and service pathways, often involving delicate situations and confidentiality.
- Proficiency in Microsoft Office, particularly Outlook, Excel, and PowerPoint.
- Organizing and prioritizing daily workload and contributing to developing new office procedures and systems.
- Handling complex data accurately, such as confidential letters and breach recordings.
- Attending meetings, taking minutes, and assisting in organizing conferences and away days.
At Dorset HealthCare, we’re committed to empowering people through outstanding healthcare services. We are a dynamic Trust, rated 'outstanding' by CQC in 2019, serving a population of nearly 800,000 across various locations. Our workforce of 7,000 is dedicated, and we promote an inclusive environment that celebrates diversity and equal opportunities. Join us to build your career, challenge yourself, and contribute to a community-focused organization.
For further details or informal visits, contact: Name: Yasmin Falkner Job Title: Admin Coordinator Email: Yasmin.falkner@nhs.net Telephone: 02380 272000
Admin Coordinator employer: Dorset HealthCare University NHS Foundation Trust
Contact Detail:
Dorset HealthCare University NHS Foundation Trust Recruiting Team
Yasmin.falkner@nhs.net
StudySmarter Expert Advice 🤫
We think this is how you could land Admin Coordinator
✨Tip Number 1
Familiarise yourself with the NHS Talking Therapies Southampton Steps2Wellbeing service. Understanding their mission and values will help you align your responses during interviews and show that you're genuinely interested in contributing to their goals.
✨Tip Number 2
Network with current or former employees of Dorset HealthCare. They can provide valuable insights into the company culture and expectations, which can help you tailor your approach and demonstrate your fit for the Admin Coordinator role.
✨Tip Number 3
Prepare specific examples from your past experience that showcase your skills in staff management and administrative coordination. Being able to discuss real-life scenarios where you've successfully led a team or improved processes will make you stand out.
✨Tip Number 4
Practice your communication skills, especially in handling sensitive information. As the role involves liaising with various stakeholders, being articulate and empathetic in your interactions will be crucial, so consider mock interviews to refine these skills.
We think you need these skills to ace Admin Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in staff management, administrative coordination, and HR-related queries. Use specific examples that demonstrate your managerial skills and ability to work within a team.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the organisation. Mention your understanding of the NHS Talking Therapies service and how your skills align with their values and mission.
Highlight Technical Proficiency: Emphasise your proficiency in Microsoft Office, particularly Outlook, Excel, and PowerPoint. Provide examples of how you've used these tools to manage data, prepare reports, or improve office procedures.
Prepare for Potential Questions: Think about potential interview questions related to managing a team, handling sensitive information, and developing new procedures. Prepare thoughtful responses that reflect your experience and problem-solving abilities.
How to prepare for a job interview at Dorset HealthCare University NHS Foundation Trust
✨Showcase Your Leadership Skills
As an Admin Coordinator, you'll be acting as a first-line supervisor. Be prepared to discuss your previous experiences in staff management and how you've successfully led a team. Highlight specific examples where you maintained performance standards and met deadlines.
✨Demonstrate Your Communication Abilities
Effective communication is key in this role. Be ready to explain how you've handled sensitive situations, liaised with various stakeholders, and provided information clearly and concisely. Consider sharing a scenario where your communication skills made a significant impact.
✨Familiarise Yourself with Relevant Software
Proficiency in Microsoft Office, especially Outlook, Excel, and PowerPoint, is essential. Brush up on these tools before the interview and be prepared to discuss how you've used them in past roles to manage data and create reports.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle complex data or delicate situations. Think of examples from your past work where you developed new procedures or managed HR-related queries effectively.
