Specialist Medicine Leadership Pa in Poole

Detailed job description

and main responsibilities

• Manage electronic diaries for the Senior Leadership team and undertake other administrative duties as required by the Senior Leadership team and Admin Manager.
• Manage telephone enquiries and take appropriate action.
• Facilitate effective communication with the management team by providing team members with relevant messages and information
• Co-ordinate directorate meetings, ensuring that date/time, agendas, papers, venues, and attendees are prepared sufficiently far in advance, for approval by the chair
• Produce timely, accurate and clear minutes, action notes or action logs, using Co-Pilot for all meetings that are recorded.
• Prepare project related reports to an established standard and check all documents prior to publication
• Photocopying and filing of additional payment claim forms and leave forms
• Co-ordinate and monitor the ordering of goods and supplies, ensuring that orders are charged to appropriate budget
• Oversee generic email inboxes forwarding emails as appropriate, and/or direct action of emails
• Co-ordination of complaints, and early resolution processes
• To assist with typing and sending of outcome letters
• Assist with medical elective list where required

Person specification

Qualifications

Essential criteria

• GCSE in English and Maths or equivalent
• Vocational level 3 or equivalent experience in relevant field

Desirable criteria

• Supervisory qualification in supervision skills or equivalent
• Medical terminology

Experience

Essential criteria

• Experience as working as a Secretary / PA

Desirable criteria

• NHS Admin experience

Technical skills

Essential criteria

• Computer literate with word processing experience
• Proven diary management Skills
• Minute taking skills

Desirable criteria

• Audio typing

Knowledge

Essential criteria

• Understanding of secretarial procedures
• Understanding of Microsoft Word
• Understanding of Microsoft Outlook

Desirable criteria

• Medical Terminology

Other requirements

Essential criteria

• Good verbal and written skills
• Attention to detail
• Ability to organise own workloads
• Ability to work calmly and methodically when in a busy environment

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