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- Tasks: Manage invoicing, analyse clinic data, and support Occupational Health software.
- Company: Join a dedicated team in the Occupational Health sector.
- Benefits: Gain valuable experience, flexible hours, and opportunities for training.
- Why this job: Make a difference in health services while developing your administrative skills.
- Qualifications: Vocational Level 3 or equivalent experience; IT skills essential.
- Other info: Dynamic role with potential for career advancement in healthcare administration.
The predicted salary is between 36000 - 60000 £ per year.
This role is responsible for managing all invoicing associated with external contract work, ensuring that all income due is accurately processed and allocated to the Occupational Health Department.
The postholder will collate and analyse weekly statistical data relating to clinic utilisation, identifying capacity and supporting initiatives to optimise service delivery.
The position also provides ongoing support and development for the specialised Occupational Health software system, including managing email helpline enquiries, responding to telephone queries, and reviewing, validating, and correcting data from system imports to ensure accuracy and integrity.
In addition, the role includes coordinating the monthly administrative rota and supporting the development, review, and updating of Standard Operating Procedures (SOPs) and departmental policies as required.
Core administrative responsibilities include booking and amending appointments, managing clinicians' diaries, and responding to telephone enquiries. The postholder will also provide cross-site administrative cover when necessary, including responding to email enquiries, welcoming visitors to the department, arranging follow-up appointments, liaising with the Occupational Health Physician, and coordinating specific clinical appointments as required.
Skills
- Essential criteria: Extensive understanding of different IT packages
- Desirable criteria: Experience of invoicing and budgets
Knowledge
- Essential criteria: Knowledge of Microsoft Office 365
- Desirable criteria: Knowledge of Opas G2 system
Qualifications
- Essential criteria: Vocational Level 3 or equivalent knowledge / experience
- Desirable criteria: Willingness to undertake further training
Experience
- Essential criteria: Previous experience of a busy office environment
- Desirable criteria: Experience of working within an Occupational Health setting
Occupational Health Business Administrator in Poole employer: Dorset Clinical Commissioning Group
Contact Detail:
Dorset Clinical Commissioning Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Occupational Health Business Administrator in Poole
✨Tip Number 1
Network like a pro! Reach out to people in the Occupational Health field on LinkedIn or at industry events. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Show off your skills! Prepare a portfolio or a presentation that highlights your experience with invoicing, data analysis, and IT systems. This will help you stand out during interviews.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family, focusing on the specific responsibilities of the role. This will boost your confidence and help you articulate your fit for the job.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Occupational Health Business Administrator in Poole
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your understanding of IT packages and any invoicing experience you have. We want to see how you fit into our Occupational Health team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about the role and how your previous experience aligns with our needs. Don’t forget to mention your familiarity with Microsoft Office 365 and any relevant software systems.
Showcase Your Administrative Skills: Since this role involves a lot of administrative tasks, be sure to highlight your organisational skills and experience in managing appointments and diaries. We love candidates who can demonstrate their ability to keep things running smoothly!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen to join our team at StudySmarter!
How to prepare for a job interview at Dorset Clinical Commissioning Group
✨Know Your Numbers
Since the role involves managing invoicing and analysing statistical data, brush up on your numerical skills. Be prepared to discuss how you've handled budgets or invoicing in previous roles, and think of examples where you optimised processes or improved accuracy.
✨Familiarise with Software
Get to grips with Microsoft Office 365 and any other relevant software like Opas G2. If you have experience with these systems, be ready to share specific instances where you used them effectively. If not, do a bit of research to show your willingness to learn.
✨Demonstrate Organisational Skills
This position requires coordinating appointments and managing diaries. Prepare to talk about how you prioritise tasks and manage your time in a busy office environment. Share examples of how you’ve successfully juggled multiple responsibilities.
✨Show Your Communication Skills
As you'll be responding to queries and liaising with various stakeholders, strong communication is key. Think of times when you’ve effectively communicated complex information or resolved conflicts. Practice articulating your thoughts clearly and confidently.