At a Glance
- Tasks: Manage and maintain document control processes for exciting projects.
- Company: Join a leading company in the construction and engineering sector.
- Benefits: Competitive salary, inclusive culture, and opportunities for professional growth.
- Other info: Work in a dynamic environment with a focus on teamwork and innovation.
- Why this job: Be the backbone of project success by ensuring smooth document flow.
- Qualifications: Experience with EDMS and strong organisational skills required.
The predicted salary is between 40000 - 50000 £ per year.
We are seeking an experienced Senior Document Controller with a proven track record in managing and maintaining document control processes. The ideal candidate will have experience in document control, be highly skilled in Electronic Document Management Systems (EDMS), and possess excellent communication and organisational abilities.
Key Responsibilities:
- Maintain and update project documentation in compliance with company standards.
- Ensure accurate filing, retrieval, and distribution of documents across teams.
- Monitor document workflows and approvals within EDMS systems.
- Act as the primary point of contact for EDMS-related queries.
- Configure and manage document control settings in Asite and other platforms.
- Train and mentor new starters on document control processes and EDMS systems.
- Provide ongoing support to project teams on document management best practices.
- Ensure all documentation meets regulatory and project requirements.
- Conduct periodic audits to maintain data integrity and compliance.
- Liaise with internal teams, contractors, and clients to ensure smooth document flow.
- Support project managers with reporting and document status updates.
- Work across multiple platforms and systems to ensure consistency of data.
- Verify that all project information is captured and consolidated within Asite, maintaining a single source of truth for documentation.
Key Skills and Qualifications:
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Ability to create formulas and macros in Microsoft Excel.
- Ability to manage large volumes of documentation accurately and efficiently.
- Desirable: Experience with Power BI.
- Excellent communication and interpersonal skills.
- Strong attention to detail and organisational ability.
- Ability to work under pressure and meet deadlines.
- Experience in document control within construction, engineering, or related sectors.
- Previous experience on HS2 projects (highly advantageous).
- Strong knowledge of EDMS platforms.
- Essential: Hands-on experience with Asite (System Admin).
- Desirable: Familiarity with EB and ProjectWise.
- Certification in Document Control or EDMS systems (advantageous).
Key Relationships:
- Operational Delivery Teams, Design, Planning, Construction, Information Management, Quality & Assurance.
Please note that this job description does not represent a comprehensive list of activities and employees may be requested to undertake other reasonable duties.
Senior Document Controller employer: Dormont Manufacturing Co
At Ferrovial, we pride ourselves on being an exceptional employer, offering a dynamic work culture that fosters collaboration and innovation. As a Senior Document Controller, you will benefit from comprehensive training and mentorship opportunities, ensuring your professional growth while working in a supportive environment that values diversity and inclusion. Located in a vibrant area, our company provides a unique advantage with access to cutting-edge projects, including HS2, allowing you to make a meaningful impact in the construction and engineering sectors.
StudySmarter Expert Advice🤫
We think this is how you could land Senior Document Controller
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, especially those who work with document control or EDMS. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Get your online presence sorted! Make sure your LinkedIn profile is up-to-date and showcases your skills in document management and EDMS. We want to see your experience shine through, so don’t hold back!
✨Tip Number 3
Practice makes perfect! Prepare for interviews by rehearsing common questions related to document control and EDMS. We suggest you also come up with examples from your past experiences that highlight your skills and achievements.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us. Don’t miss out on that chance!
We think you need these skills to ace Senior Document Controller
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Senior Document Controller role. Highlight your experience with document control processes and EDMS systems, as well as any relevant projects you've worked on. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that demonstrate your organisational abilities and communication skills. Remember, we love a good story!
Show Off Your Tech Skills:Since this role involves working with various platforms like Asite, make sure to mention your proficiency in these tools. If you’ve got experience with Microsoft Office Suite or Power BI, don’t forget to include that too. We’re keen to see your tech-savvy side!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, it shows us you’re serious about joining our team at StudySmarter!
How to prepare for a job interview at Dormont Manufacturing Co
✨Know Your EDMS Inside Out
Make sure you’re well-versed in Electronic Document Management Systems, especially Asite. Brush up on how to configure and manage document control settings, as well as any specific features that might come up during the interview.
✨Showcase Your Organisational Skills
Prepare examples of how you've maintained and updated project documentation in the past. Highlight your ability to manage large volumes of documents accurately and efficiently, as this will be crucial for the role.
✨Communicate Clearly
Since excellent communication is key, practice articulating your thoughts clearly. Be ready to discuss how you’ve liaised with internal teams and clients to ensure smooth document flow, as well as how you’ve trained others on document control processes.
✨Demonstrate Attention to Detail
Be prepared to discuss how you conduct audits to maintain data integrity and compliance. Share specific instances where your attention to detail made a difference in a project, especially in high-pressure situations.
