At a Glance
- Tasks: Support senior leaders with diary management, travel coordination, and administrative tasks.
- Company: Join Dow Jones, a leading global news provider with a rich history.
- Benefits: Enjoy comprehensive healthcare, paid time off, and education benefits.
- Other info: Work on-site in London Bridge, with opportunities for career growth.
- Why this job: Be part of a dynamic team and make an impact in a fast-paced environment.
- Qualifications: 3-5 years admin experience, strong Google Suite skills, and a positive attitude.
The predicted salary is between 30000 - 40000 £ per year.
Dow Jones is a global provider of news and business information, delivering content to consumers and organizations around the world across multiple formats, including print, digital, mobile and live events. Dow Jones has produced unrivaled quality content for more than 130 years and today has one of the world’s largest news-gathering operations globally.
The Risk SLT Team Assistant will provide administrative support to the SVP Risk Sales, SVP Risk & Compliance, and the SVP & GM of Geopolitical Risk. Reporting to the EA of the Risk EVP & GM, the role has a strong focus on diary coordination - arranging meetings, booking meeting rooms, managing diary conflicts, plus expense management (Concur), travel coordination/itinerary planning.
Main Responsibilities:- Diary & meeting Coordination
- Assist Risk SLT SVPs with scheduling and managing their complex diaries
- Ensure meeting rooms are booked in all offices, and refreshments ordered, if required
- Constantly monitor calendars and action any clashes, highlight priority meetings
- Add reminders and prompts as necessary
- Prompt for agendas and pre-read information
- Be comfortable working and scheduling across timezones with multiple attendees
- Action requests as soon as possible
- Expenses
- Manage expense processing via Concur, ensuring accuracy, and timely submission
- Ensure receipts are submitted with all expenses
- Travel & Logistics Coordination
- Arrange travel for the above, including flights, accommodation, visas
- Manage restaurant bookings and hospitality arrangements
- Anticipate logistical needs and proactively resolve issues related to travel
- Be available for urgent travel needs
- General Administrative Support
- Order business cards as needed
- Keep Risk communication Distribution Lists accurate and up to date
- Provide holiday cover for the EA, avoiding time off clashes
- Meet with Risk SLT individuals once per week to connect on diary priorities
- Any other administrative needs, as required
- Assist with All Hands internal events
- Be based in the London Bridge office, working on-site at least three days/week, coordinated with the EA’s days in the office
- Use confidentiality and discretion
- Work quickly and swiftly, respond to requests immediately
- Be available at all times for emergency travel changes
- Experience using different functions within Google Suite and Google Drive
- Experience with Concur
- 3-5 years experience in the administrative assistant field, supporting C-suite executives with diary management and travel
- Ability to manage multiple diaries and timezones
- Positive, problem-solving attitude
- Team-oriented
- Comprehensive Healthcare Plans
- Paid Time Off
- Retirement Plans
- Comprehensive Medical, Dental and Vision Insurance Plans
- Education Benefits
- Paid Maternity and Paternity Leave
- Family Care Benefits
- Commuter Transit Program
- Subscription Discounts
- Employee Referral Program
Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status or any other protected characteristic under applicable law.
We are committed to providing reasonable accommodation for qualified individuals with disabilities in our job application and/or interview process. If you need assistance or accommodation in completing your application or participating in an interview due to a disability, email us at talentresourceteam@dowjones.com.
Risk, Administrative Assistant employer: Dormont Manufacturing Co
Dow Jones is an exceptional employer, offering a dynamic work environment in the heart of London Bridge, where employees can thrive in a culture that values collaboration and innovation. With comprehensive benefits including healthcare plans, generous paid time off, and education support, Dow Jones prioritises employee well-being and growth, making it an ideal place for those seeking meaningful and rewarding careers in the fast-paced world of news and business information.
StudySmarter Expert Advice🤫
We think this is how you could land Risk, Administrative Assistant
✨Join Compliance Communities
Get involved in compliance and risk communities — both online and offline. Look for forums, LinkedIn groups, or even local meetups where compliance pros hang out. You never know who might drop a job opportunity your way!
✨Attend Industry Conferences
Keep an eye out for compliance and risk management conferences and workshops in your area. These events are a goldmine for networking, and they often have job boards or recruiters on-site looking for new talent. Plus, it’s a chance to learn what's trending in the field.
✨Leverage Your University Career Services
If you’ve recently graduated or are still studying, head over to your university's career services. Many companies, including those in compliance, actively recruit fresh talent through these services, so make sure you tap into that resource.
✨Showcase Your Knowledge Online
Start writing articles or blog posts about compliance topics that interest you. Share them on platforms like LinkedIn to demonstrate your knowledge and passion. This not only builds your presence in the field but can also catch the attention of companies like Dormont Manufacturing Co looking for candidates who are engaged and informed.
We think you need these skills to ace Risk, Administrative Assistant
Some tips for your application 🫡
Show Your Understanding of Compliance:In the compliance-risk field, it's super important to showcase your understanding of regulations and risk management frameworks. Highlight any relevant coursework, certifications (like ICA or AML), or even projects that demonstrate your knowledge and commitment to this area. We want to see how you can navigate this complex landscape!
Quantify Your Achievements:When detailing your experience, try to quantify your achievements. For example, if you've previously worked on a project that improved compliance metrics or reduced risk exposure, give us the numbers! This data-driven approach really stands out to hiring managers in compliance-risk roles.
Tailor Your CV to Reflect Relevant Skills:Make sure your CV highlights skills that are particularly relevant to compliance, like attention to detail, analytical thinking, and report writing. Ensure these are easy to spot – consider using bullet points to break down your responsibilities and achievements for maximum impact!
Craft a Motivating Cover Letter:In your cover letter, let us know why you’re excited about the compliance-risk role at Dormont Manufacturing Co. Share what motivates you about compliance, and how you believe you can contribute to our mission. This is your chance to showcase not only your skills but also your passion for this important field!
How to prepare for a job interview at Dormont Manufacturing Co
✨Master the Regulations
Brush up on key compliance regulations relevant to the industry you're applying to. Familiarising yourself with specific laws and frameworks used in your field will give you an edge during technical questions. Show that you’re not just aware of them but can also apply them—think real-life scenarios!
✨Show Your Analytical Skills
Compliance roles really focus on analytical skills, so be prepared for case studies or situational questions during the interview. We've got to demonstrate how we approach risk assessments or compliance audits, possibly drawing on examples from past experiences or university projects. Bring some thoughtful case scenarios to discuss!
✨Know Your Tools
Get comfortable with commonly used compliance software and tools. Familiarity with platforms like RSA or MetricStream can really impress during your interview, as it shows you're ready to hit the ground running. If you’ve had any experience with them, make sure to highlight that!
✨Align with Company Culture
Since it's a full-time position, show your long-term commitment and interest in the company’s mission and values. Dive into how your ethics and professional philosophy align with Dormont Manufacturing Co’s stance on compliance. A shared vision can really resonate with interviewers looking for fit as much as skill!
