At a Glance
- Tasks: Support DUAL Executives with diary management, travel arrangements, and event coordination.
- Company: Join a fun, collaborative team at DUAL in London.
- Benefits: Flexible working options, supportive culture, and opportunities for personal growth.
- Other info: Diversity and inclusion are at our core; we value every individual.
- Why this job: Make a real impact while learning from experienced professionals in a dynamic environment.
- Qualifications: Positive attitude, attention to detail, and strong communication skills.
The predicted salary is between 30000 - 40000 £ per year.
This is a great opportunity for someone to support members of the DUAL Executive. Full time position: working 5 days a week. Working within a small, fun, collaborative executive team in London. We are looking for a motivated and enthusiastic starter to act as a dedicated PA resource to the UK Chief Operating Officer, UK Chief Distribution Officer and UK and Europe Chief Actuary. Demonstrating an understanding and awareness of the commercial operation to provide a professional and commercially-focused administration and organisational assistance. This role operates in a fast-paced and changing environment, with activities relating to UK and International requirements.
Role responsibilities
- Proactive and accurate diary management, forward planning to arrange UK & international meetings ensuring time is effectively managed understanding daily and weekly priorities.
- Screen emails and assess whether action needs to be taken and/or respond where necessary.
- Manage all travel arrangements including international travel, hotel bookings and produce in advance a comprehensive travel itinerary for each trip.
- Provide support to the UK Chief Operating Officer by drafting and/or preparing a full range of materials including emails and meeting materials.
- Co-ordinate and assist with organising company events and corporate hospitality ensuring all events are delivered effectively.
- Effectively prioritise workload and adapt service delivery in response to the requirements of the UK COO, UK CDO and UK and Europe Chief Actuary.
- Act as a point of contact for the team, providing a professional and customer-focused service liaising with and responding to clients, external providers and agencies.
- Develop and maintain relationships with the third parties.
- Work collaboratively with the Executive and Personal Assistant community.
- Providing the production of documents, briefing papers, reports and presentations where requested.
- Liaise with DUAL Reception to ensure meeting rooms and refreshments are booked for meetings and relevant teams or guests are notified.
- Support the UK COO with the management of the 17th floor, liaising with the Howden CRES team on facilities and space-related matters.
- Attend the UK COO’s weekly team leadership meetings, and coordinate the delivery of the monthly IT & Ops newsletters and quarterly IT & Ops Townhalls, supporting effective communication and engagement.
- Exercise a high degree of discretion and confidentiality at all times, especially when dealing with privileged information and sensitive issues, to safeguard the company’s interests.
- Provide support to the UK CDO’s team by coordinating Distribution workshops, reviews and team away days, ensuring all arrangements run smoothly.
Key requirements
- Positive attitude and self-motivation.
- High attention to detail.
- Ability to learn quickly.
- Ability to follow process accurately.
- High level of numeracy and literacy.
- Confidence and curiosity to ask questions.
- Strong verbal communication and interpersonal skills.
What do we offer in return?
Our successes have all come from someone brave enough to try something new. We support each other in the small everyday moments and the bigger challenges. We are determined to make a positive difference at work and beyond.
Diversity & Inclusion
At DUAL we consider our people our chief competitive advantage and as such we treat colleagues, candidates, clients, and business partners with equality, fairness and respect, regardless of their age, disability, race, religion or belief, gender, sexual orientation, marital status or family circumstances.
Reasonable adjustments
We’re committed to providing reasonable accommodations at Howden to ensure that our positions align well with your needs. Besides the usual adjustments such as software, IT, and office setups, we can also accommodate other changes such as flexible hours or hybrid working. Not all positions can accommodate changes to working hours or locations. Reach out to your Recruitment Partner if you want to know more.
Fixed Term Contract
Fixed Term Contract (Fixed Term)
Personal Assistant - Maternity Cover (12 Month FTC) employer: Dormont Manufacturing Co
At DUAL, we pride ourselves on fostering a vibrant and collaborative work culture where every team member is valued and supported. As a Personal Assistant in our London office, you'll enjoy a dynamic environment that encourages professional growth and offers flexible working arrangements to suit your needs. Join us to be part of a team that is committed to making a positive impact while providing you with the tools and opportunities to thrive in your career.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant - Maternity Cover (12 Month FTC)
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
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Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Dormont Manufacturing Co!
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We think you need these skills to ace Personal Assistant - Maternity Cover (12 Month FTC)
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Dormont Manufacturing Co. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Dormont Manufacturing Co and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Dormont Manufacturing Co. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Dormont Manufacturing Co's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Dormont Manufacturing Co
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Dormont Manufacturing Co.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Dormont Manufacturing Co will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
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Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Dormont Manufacturing Co and how you would contribute to adapting HR strategies.
