At a Glance
- Tasks: Provide top-notch admin support, manage diaries, and coordinate meetings.
- Company: Join a dynamic team in a leading Central London firm.
- Benefits: Enjoy a competitive benefits package and hybrid working options.
- Other info: Be part of a supportive team that values collaboration and innovation.
- Why this job: Gain exposure to various business areas and develop your skills.
- Qualifications: Strong academic background and excellent Microsoft Office skills required.
The predicted salary is between 30000 - 40000 £ per year.
Location: Central London
Working Hours: 12:00pm – 8:00pm shift
Are you a proactive, detail-oriented Personal Assistant looking to thrive in a fast-paced, collaborative environment? Join our dynamic Assistant Centre (AC) in London, where you’ll be part of a high-performing team supporting senior stakeholders and contributing to the smooth running of our business.
About the Role
As a Personal Assistant within the AC, you’ll work closely with Executive Assistants (EAs), Admin Assistants (AAs), and other business services teams to deliver exceptional administrative support. Reporting to the Operations Practice Manager (OPM) and supported by the AC Resource Coordinator (ARC), you’ll play a key role in ensuring a seamless client experience and operational excellence.
We operate a hybrid working policy, and provide both an excellent benefits package, and opportunities for progression. This is a varied and rewarding role offering exposure to multiple areas of the business, with opportunities to develop subject matter expertise in areas such as finance, marketing, travel, and document management.
What You’ll Be Doing
- Providing high-quality administrative support including diary management, meeting coordination, travel arrangements, and document preparation.
- Supporting financial processes such as billing, expense claims, and budget tracking.
- Assisting with marketing and business development activities, including event coordination and CRM updates.
- Collaborating with colleagues across departments to deliver efficient and client-focused solutions.
- Managing matter openings, risk checks, and internal systems with accuracy and discretion.
- Offering technical support and troubleshooting assistance for platforms like Teams and iManage.
What We’re Looking For
- A strong academic background or equivalent professional experience.
- Excellent Microsoft Office skills (Word, PowerPoint, Excel).
- Outstanding organisational and time management abilities.
- A confident, professional, and approachable manner.
- A team player with excellent communication skills and a “can-do” attitude.
- High attention to detail and a methodical approach to work.
- Resilience, adaptability, and a willingness to learn and share best practices.
Why Join Us?
- Be part of a supportive and forward-thinking team.
- Gain exposure to a wide range of business functions and stakeholders.
- Enjoy opportunities for professional development and career progression.
- Work in a centralised service model that values collaboration, innovation, and excellence.
Inclusion
Freshfields is an equal opportunities employer and all applications received by the firm will be considered by the firm on the basis of their merit alone and we welcome applications from all suitably qualified individuals regardless of background.
Personal Assistant - 12pm to 8pm shift employer: Dormont Manufacturing Co
Join Freshfields as a Personal Assistant in Central London, where you'll thrive in a collaborative and dynamic environment. With a strong focus on employee development, we offer a comprehensive benefits package and opportunities for career progression, all while supporting a diverse range of business functions. Experience the excitement of working in a high-performing team that values innovation and excellence.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant - 12pm to 8pm shift
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for a Personal Assistant role, and who knows? They might just have the perfect lead for you.
✨Tip Number 2
Prepare for those interviews! Research the company and the role inside out. Think about how your skills in diary management and document preparation can shine in their fast-paced environment.
✨Tip Number 3
Show off your organisational skills! During interviews, share specific examples of how you've managed multiple tasks or supported senior stakeholders in the past. This will demonstrate your ability to thrive in a collaborative setting.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Personal Assistant - 12pm to 8pm shift
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Personal Assistant role. Highlight your relevant experience in administrative support, diary management, and any specific skills that match what we’re looking for, like Microsoft Office proficiency.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to showcase your proactive attitude and detail-oriented nature. Mention how you can contribute to our dynamic team and support senior stakeholders effectively.
Showcase Your Skills:Don’t forget to highlight your organisational and time management abilities. We want to see examples of how you've successfully managed multiple tasks or projects in a fast-paced environment.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and ensure it gets the attention it deserves!
How to prepare for a job interview at Dormont Manufacturing Co
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant. Familiarise yourself with diary management, meeting coordination, and travel arrangements. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Organisational Skills
During the interview, be prepared to discuss specific examples of how you've managed multiple tasks or projects simultaneously. Highlight your time management abilities and how you prioritise tasks to ensure everything runs smoothly. This is crucial for a role that demands high attention to detail.
✨Demonstrate Team Spirit
Since this role involves collaborating with various teams, share experiences where you've worked effectively in a team setting. Emphasise your communication skills and 'can-do' attitude, as these traits are essential for supporting senior stakeholders and contributing to a positive work environment.
✨Prepare for Technical Questions
Given the technical support aspect of the role, brush up on platforms like Teams and iManage. Be ready to discuss any relevant experience you have with these tools, and think about how you can troubleshoot common issues. Showing your tech-savviness will set you apart from other candidates.
