At a Glance
- Tasks: Coordinate office operations, manage meeting rooms, and support events in a vibrant environment.
- Company: Join THE·TEAM, a global leader in sports, music, and entertainment.
- Benefits: Flexible part-time hours, dynamic work culture, and opportunities for growth.
- Other info: Hands-on role with a chance to engage in exciting events.
- Why this job: Be the heartbeat of our office and make every visitor feel welcome.
- Qualifications: Strong organisational skills and a proactive, service-oriented mindset.
The predicted salary is between 12 - 15 £ per hour.
THE·TEAM operates at the epicenter of sports, music and entertainment, serving talent, brands and properties on a global scale. The Office Operations Coordinator plays a key role in delivering a professional, welcoming, and well-organised office environment. This position is responsible for meeting room coordination, office hospitality, event support, and reception coverage, ensuring a seamless experience for clients, visitors, and internal stakeholders. This is a part-time role (20 hours per week). Working hours will be Monday-Thursday, 10:00am – 4:00pm, with some flexibility required to support event days.
WHAT YOU WILL BE DOING
- Meeting Room & Office Coordination
- Manage and maintain meeting room calendars and bookings
- Prepare meeting rooms to a high standard, ensuring they are clean, tidy, and fully equipped
- Coordinate catering and refreshments for meetings
- Monitor meetings to ensure schedules are adhered to and rooms are reset promptly
- Identify and prioritise high-profile meetings involving senior staff or external clients
- Hospitality & Workplace Services
- Ensure kitchens and communal areas are consistently stocked and well-maintained
- Oversee dishwashers to ensure efficient circulation of kitchen items
- Distribute fruit and manage weekly grocery deliveries across multiple floors
- Maintain cleanliness and organisation across kitchens and shared spaces
- Act as a visible and approachable point of contact for general office queries
- Events Coordination
- Take full end-to-end ownership of multiple event bookings, both within the office and on the rooftop space
- Support event setup, including catering arrangements and room configuration
- Assist with on-the-day event delivery and troubleshooting
- Provide ad hoc support to the social committee
- Office Operations & Administration
- Coordinate office supplies and liaise with the Office Manager to maintain stock levels
- Manage ad hoc deliveries, including catering and supplies distribution
- Ensure compliance with health, safety, and cleanliness standards
- Maintain an organised and welcoming reception area
- Provide reception cover when required, including greeting visitors and managing check-ins
THE SKILLS AND EXPERIENCE YOU NEED
- Excellent organisational and time management skills
- Strong attention to detail and proactive approach
- Outstanding interpersonal and communication skills
- Ability to multitask and prioritise in a fast-paced environment
- Professional, approachable, and service-oriented mindset
- Flexible and willing to support ad-hoc front-of-house duties
Additional Information
- This role requires a hands-on approach to hospitality and workplace coordination
- Physical tasks such as lifting deliveries and moving supplies may be required
- Flexibility is essential to support events and changing business needs
Office Operations Coordinator (Part Time) employer: Dormont Manufacturing Co
At THE·TEAM, we pride ourselves on fostering a dynamic and inclusive work culture that thrives at the intersection of sports, music, and entertainment. As an Office Operations Coordinator, you'll enjoy a part-time role with flexible hours, allowing you to balance your professional and personal life while contributing to a vibrant office environment in our Los Angeles headquarters. With opportunities for growth and a commitment to employee well-being, we ensure that every team member feels valued and empowered to make a meaningful impact.
StudySmarter Expert Advice🤫
We think this is how you could land Office Operations Coordinator (Part Time)
✨Get Involved in Local Events
Check out foodie festivals, farmers' markets, and local fairs in your area. These are perfect opportunities to meet restaurant owners and managers face-to-face, and they often look for part-time help during busy seasons.
✨Join Hospitality Groups
Connect with local hospitality groups on social media platforms like Facebook or Instagram. These communities frequently post about part-time job openings that aren’t advertised elsewhere, plus it’s a great way to engage with the food scene in your area!
✨Show Up in Person
For part-time roles in the hospitality sector, don't underestimate the power of a walk-in. Grab your best smile and pop into local cafés or restaurants with your CV in hand. It shows initiative and can really make you stand out!
✨Apply Through Our Website!
Don’t forget to check out the openings at Dormont Manufacturing Co and apply directly through our website! We love seeing friendly faces and you’ll be surprised how many part-time roles pop up that may not be listed on job boards.
We think you need these skills to ace Office Operations Coordinator (Part Time)
Some tips for your application 🫡
Show Off Your Service Skills:In the hospitality and food service industry, showcasing your customer service experience is key. Be sure to highlight relevant roles in your CV or cover letter where you’ve directly engaged with customers—this could be from previous waitressing, barista jobs, or any roles that involved teamwork and communication. You want to convince us at Dormont Manufacturing Co that you can keep it cool under pressure!
Certifications Matter:If you’ve got any hospitality-related certifications—like food safety or first aid—definitely mention those! Including these credentials can set you apart from other applicants. It shows us that you're serious about the health and safety standards we maintain here at Dormont Manufacturing Co.
Flexibility is Your Friend:Since this is a part-time role, we’re looking for someone who can work various shifts. In your application, it’s useful to outline your availability clearly. Make it easy for us to see when you can jump in and help out—this shows that you’re committed and ready to adapt!
Let Your Personality Shine:In hospitality, personality plays a vital role. Use your cover letter to share why you’re passionate about food service and what brings you joy in helping customers. A personal touch can make your application memorable and help us at Dormont Manufacturing Co get a sense of who you are beyond your experience!
How to prepare for a job interview at Dormont Manufacturing Co
✨Show Off Your People Skills
In hospitality, your ability to work with customers and team members is crucial. Be prepared to share stories that highlight your experience in handling customer service situations, especially any tricky ones. We want to hear how you turned a potentially negative experience into a positive one!
✨Know the Menu Inside Out
You might get quizzed on the menu items or asked about your favourite dishes. Brush up on any special offerings at Dormont Manufacturing Co and demonstrate genuine enthusiasm for their food. This shows you’re not just looking for any job, but you’re genuinely excited about working with their team.
✨Flexibility is Key
As you're going for a part-time role, emphasise your availability and willingness to work various shifts. Mention any instances where you've gone above and beyond for scheduling or helped out during busy times. This flexibility can make you stand out from the crowd!
✨Role-Play Scenarios
Be ready for role-play scenarios during your interview! Employers love to see how you handle on-the-spot situations, like dealing with a dissatisfied customer or managing a specific request from a patron. Practising these scenarios with friends can help boost your confidence.
