Share Scheme Assistant in London

As a Share Scheme Assistant at Howden, you will play a vital role in supporting the Shares Team in delivering share-related and ad‑hoc services to the Group’s boards, shareholders, and the wider business, ensuring full compliance with Group policies.

Your responsibilities will include the day‑to‑day administration of shareholder related tasks, as well as Share Scheme databases such as Diligent Entities and Shareworks. We are seeking an experienced hire to provide maternity cover for a twelve month period, with a particular focus on engaging with shareholders, including providing general information on shareholdings and incentive schemes, assisting with share transfers to our Employee Benefit Trust vehicle and instructing the associated shareholder payments.

You must have the ability to review and interpret governance documents, such as the Articles of Association, the Shareholders’ Agreement and Share Notices. In addition to shareholders, you will be in regular contact with internal teams, including HR, Tax, Legal and Company Secretariat. This role will be based in our Central London office. Following a hybrid work pattern, you are expected to be onsite 4 days per week.

What will you be doing?

• Supporting projects such as Internal Share Offers, liquidity events, and the allotment of incentive awards.
• Assisting with issues raised by team members and internal partners, escalating as needed.
• Producing financial and administrative reports.
• Supporting team members with daily activities and continuously expanding knowledge of Diligent Entities and share scheme databases.
• Assisting with Group-wide projects, ad hoc matters, and developing relationships with employee shareholders.

What are we looking for?

• Experience in Share Schemes and a strong desire to continue developing a career in this area.
• Proven ability to manage share administration.
• Highly organised, with the ability to establish and implement effective control processes for detailed and accurate monitoring.
• Excellent communication skills, with the capability of drafting bespoke correspondence to shareholders.
• Ideally, completion of The Certificate in Employee Shares Plans qualification.
• Familiarity with Diligent Entities and Shareworks is highly preferred.

What do we offer in return?

A career that you define. At Howden, we value diversity – there is no one Howden type. Instead, we’re looking for individuals who share the same values as us:

• Our successes have all come from someone brave enough to try something new.
• We support each other in the small everyday moments and the bigger challenges.
• We are determined to make a positive difference at work and beyond.

Reasonable adjustments

We're committed to providing reasonable accommodations at Howden to ensure that our positions align well with your needs. Besides the usual adjustments such as software, IT, and office setups, we can also accommodate other changes such as flexible hours or hybrid working. If you're excited by this role but have some doubts about whether it’s the right fit for you, send us your application – if your profile fits the role’s criteria, we will be in touch to assist in helping to get you set up with any reasonable adjustments you may require.

Equal opportunities

We consider our people our chief competitive advantage and as such we treat colleagues, candidates, clients, and business partners with equality, fairness, and respect – regardless of age, disability, race, religion or belief, gender, sexual orientation, marital status, or family circumstances.