At a Glance
- Tasks: Provide top-notch admin support, manage diaries, and coordinate meetings.
- Company: Join a dynamic team in Central London with a collaborative culture.
- Benefits: Enjoy a competitive salary, hybrid work, and great career progression.
- Other info: Be part of an inclusive team that values innovation and excellence.
- Why this job: Gain exposure to various business areas while supporting senior stakeholders.
- Qualifications: Strong academic background and excellent Microsoft Office skills required.
The predicted salary is between 30000 - 40000 £ per year.
Location: Central London
Working Hours: 12:00pm – 8:00pm shift
Are you a proactive, detail-oriented Personal Assistant looking to thrive in a fast-paced, collaborative environment? Join our dynamic Assistant Centre (AC) in London, where you’ll be part of a high-performing team supporting senior stakeholders and contributing to the smooth running of our business.
About the Role
As a Personal Assistant within the AC, you’ll work closely with Executive Assistants (EAs), Admin Assistants (AAs), and other business services teams to deliver exceptional administrative support. Reporting to the Operations Practice Manager (OPM) and supported by the AC Resource Coordinator (ARC), you’ll play a key role in ensuring a seamless client experience and operational excellence. We operate a hybrid working policy, and provide both an excellent benefits package, and opportunities for progression. This is a varied and rewarding role offering exposure to multiple areas of the business, with opportunities to develop subject matter expertise in areas such as finance, marketing, travel, and document management.
What You’ll Be Doing
- Providing high-quality administrative support including diary management, meeting coordination, travel arrangements, and document preparation.
- Supporting financial processes such as billing, expense claims, and budget tracking.
- Assisting with marketing and business development activities, including event coordination and CRM updates.
- Collaborating with colleagues across departments to deliver efficient and client-focused solutions.
- Managing matter openings, risk checks, and internal systems with accuracy and discretion.
- Offering technical support and troubleshooting assistance for platforms like Teams and iManage.
What We’re Looking For
- A strong academic background or equivalent professional experience.
- Excellent Microsoft Office skills (Word, PowerPoint, Excel).
- Outstanding organisational and time management abilities.
- A confident, professional, and approachable manner.
- A team player with excellent communication skills and a “can-do” attitude.
- High attention to detail and a methodical approach to work.
- Resilience, adaptability, and a willingness to learn and share best practices.
Why Join Us?
- Be part of a supportive and forward-thinking team.
- Gain exposure to a wide range of business functions and stakeholders.
- Enjoy opportunities for professional development and career progression.
- Work in a centralised service model that values collaboration, innovation, and excellence.
Inclusion
Freshfields is an equal opportunities employer and all applications received by the firm will be considered by the firm on the basis of their merit alone and we welcome applications from all suitably qualified individuals regardless of background. All offers of employment will be conditional on the candidate having/securing the right to work in the UK and providing the firm with evidence of that right (as required by the Immigration, Asylum and Nationality Act 2006) prior to employment commencing. Freshfields is a Ban the Box employer. We ask applicants to disclose criminal convictions only when a conditional job offer is made. A conviction does not automatically lead to withdrawal of the offer: we make decisions on a case by case basis and take a number of factors into account (e.g. the role you are applying for and the circumstances of the offence). You would have the opportunity to discuss the matter with us before we make a decision.
Personal Assistant - 12pm to 8pm shift in London employer: Dormont Manufacturing Co
Join Freshfields as a Personal Assistant in Central London, where you'll thrive in a collaborative and dynamic environment. With a strong focus on professional development, our supportive team offers excellent benefits and opportunities for career progression, allowing you to gain valuable exposure across various business functions. Embrace a culture of innovation and excellence while contributing to the seamless operation of our high-performing Assistant Centre.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant - 12pm to 8pm shift in London
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or at events. Let them know you're on the lookout for a Personal Assistant role, and who knows? They might just have the perfect opportunity waiting for you.
✨Tip Number 2
Prepare for those interviews! Research the company and the role inside out. Think about how your skills in diary management and document preparation can shine in their fast-paced environment. We want you to stand out!
✨Tip Number 3
Practice makes perfect! Get a friend to do mock interviews with you. Focus on showcasing your organisational skills and your 'can-do' attitude. This will help you feel more confident when it’s time to impress the hiring team.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive and eager to join our dynamic team.
We think you need these skills to ace Personal Assistant - 12pm to 8pm shift in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Personal Assistant role. Highlight relevant experience, especially in administrative support and collaboration with teams. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our dynamic Assistant Centre. Share specific examples of your organisational skills and proactive approach that align with our needs.
Showcase Your Tech Skills:Since we rely heavily on tools like Microsoft Office and platforms like Teams, make sure to mention your proficiency in these areas. We love candidates who can hit the ground running with tech support and document management!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Dormont Manufacturing Co
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant. Familiarise yourself with diary management, meeting coordination, and travel arrangements. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Organisational Skills
Prepare examples of how you've successfully managed multiple tasks or projects in the past. Highlight your time management abilities and attention to detail, as these are crucial for the role. Use specific scenarios to illustrate your skills during the interview.
✨Be Ready to Discuss Collaboration
Since the role involves working closely with various teams, be prepared to talk about your experience in collaborative environments. Share instances where you’ve worked with others to achieve a common goal, and emphasise your 'can-do' attitude and adaptability.
✨Brush Up on Tech Skills
As a Personal Assistant, you'll likely use platforms like Teams and iManage. Make sure you're comfortable discussing your technical skills and any troubleshooting experiences. If you have certifications or training in Microsoft Office, mention those to strengthen your candidacy.
