Committee Secretary in London

As part of the FTSE Russell Policy Team, the Committee Secretary is a key member of the global FTSE Russell Committee Secretariat which plays a meaningful role in the maintenance, management and evolution of FTSE Russell’s suite of multi‑asset indices. The focal point of the role involves creating and maintaining relationships with members of the FTSE Russell external advisory committees, comprising approximately 300 market practitioner committee members drawn from the asset management industry, asset owner community, academia and consultancy. As a core component of the FTSE Russell Governance Framework, the committees are consulted to ensure that indices incorporate the highest standards of index governance and remain fit for purpose. The Committee Secretary is responsible for maintaining an archive of meeting materials, setting advisory committee meeting agendas, writing up minutes and following up on actions.

Responsibilities

• Lead on committee meeting arrangements, compile meeting agendas, take minutes at non‑recorded meetings, write up minutes and follow up on committee actions with meticulous attention to detail.
• Support the Global Lead Secretary and colleagues in the region for engagement with individual market authorities and policy makers including central banks, stock exchanges, ministries of finance, and regulators, for equity and fixed income country classification purposes.
• Collaborate and support technical colleagues in the Policy Team to ensure that proposed ground rule enhancements are documented for approval at the appropriate advisory committees and onward to the FTSE Russell Index Governance Board.
• Support the internal and external governance frameworks through the maintenance of an up‑to‑date suite of committee‑related procedures, policies, protocols and trackers, while maintaining a secure, backed‑up archive of committee meeting‑related content.
• Maintain the committee member contact database for committee members, liaise with new members for their appointment and help ensure that the advisory committees are appropriately represented.

Qualifications and Skills

• Working Experience & Education: Expected to deliver each of the key objectives of the role with limited supervision. Educated to degree level or an equivalent governance or financial qualification.
• IT Skills: Technical author / writing skills; Microsoft Office.
• Soft Skills: Strong analytical and communication skills; excellent interpersonal, organisational and time management skills; self‑motivated, highly organised, responsible and enthusiastic with excellent attention to detail.
• Career Stage: Senior Associate.

We are proud to be an equal opportunities employer. This means that we do not discriminate on the basis of anyone’s race, religion, colour, national origin, gender, sexual orientation, gender identity, gender expression, age, marital status, veteran status, pregnancy or disability, or any other basis protected under applicable law. Conforming with applicable law, we can reasonably accommodate applicants’ and employees’ religious practices and beliefs, as well as mental health or physical disability needs.