At a Glance
- Tasks: Support event planners by managing attendee registration and ensuring data accuracy.
- Company: Join a leading global brand experience agency with diverse clients.
- Benefits: Private medical insurance, 28 days annual leave, and flexible working hours.
- Other info: Dynamic role with opportunities for travel and on-site event management.
- Why this job: Be part of exciting corporate events and make a real impact on attendee experiences.
- Qualifications: Advanced Excel skills and experience with event platforms preferred.
The predicted salary is between 30000 - 40000 £ per year.
Building a Brand Starts with a Story. FIRST is a leading global brand experience agency serving clients in various industries, including financial services, technology, new & traditional media, aerospace, healthcare, and professional services.
The Attendee Data Coordinator will support meeting planners in managing attendee registration for conferences and events, ensuring the smooth execution of data-related tasks. This role involves maintaining accurate attendee data, collaborating with event stakeholders, and managing the database to ensure consistency and accuracy. The Coordinator will assist with the development, testing, and management of event communications and online registration, and will support attendees throughout the registration process. Additionally, the role provides administrative support to the broader Attendee Data Management team as needed. Domestic travel may be required.
Your Contributions
- Work with event planners on overall registration management for a high volume of in-person, hybrid and virtual corporate events.
- Database management to ensure consistency of information, accurate data, inputting when required, generating lists and analysis upon request.
- Assist in the development, editing, testing and management of online registration and event communications such as save-the-dates, invitations, reminders, confirmations, surveys, etc.
- Diligent handling of confidential invitee data, ensuring information is consistent and accurate and following compliance guidelines of handling sensitive information (PII).
- Generating attendee lists upon request.
- Assist event planners in contacting attendees for required information, gift sizes, contact information, transportation details, overnight accommodation requirements, data points etc.
- Printing name badges, tent cards, place cards, departure notices, email confirmations, agenda, signage etc. where needed.
- Packing, ordering and shipping event supplies – maintain a shipping grid and track deliveries.
- Manage post-event attendee reporting.
- Pre-event and day-of support during execution of events/conferences; travel and on-site management for in-person meetings as needed.
- Supporting other members of the department with mailings, onsite assistance, ad hoc projects, etc.
- Anticipate potential issues and work to proactively solve them.
What We Are Looking For
- Advanced knowledge of Microsoft Excel.
- Prior experience with other event platforms such as Cvent, StarCite, Eventbrite, eTouches, or other registration website platforms is a plus.
- The individual must be comfortable assisting clients over the phone in navigating registration websites, so prior experience as a customer support or help desk representative is preferred.
- Able to manage multiple projects simultaneously.
- Motivated, self-starter, ability to take direction and work independently; ability to think innovatively.
- Flexible and willing to work outside of normal business hours (evenings, weekends) and travel when required to be on-site at events.
- Requirement to attend onsite events as required.
Benefits and Perks
- Private Medical Insurance with BUPA from day one.
- 28 Days Annual Leave PLUS.
Attendee Data Coordinator, Corporate Events in London employer: Dormont Manufacturing Co
FIRST is an exceptional employer that fosters a dynamic and collaborative work culture, making it an ideal place for the Attendee Data Coordinator role. With a commitment to employee growth, we offer comprehensive benefits including private medical insurance from day one and generous annual leave, ensuring our team members feel valued and supported. Located in a vibrant environment, our company encourages innovation and flexibility, providing unique opportunities to engage with diverse clients across various industries while contributing to memorable corporate events.
StudySmarter Expert Advice🤫
We think this is how you could land Attendee Data Coordinator, Corporate Events in London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential employers on LinkedIn. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how you can contribute. Practice common interview questions and be ready to showcase your skills!
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in leaving a positive impression. It shows your enthusiasm and keeps you on their radar.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge over other candidates.
We think you need these skills to ace Attendee Data Coordinator, Corporate Events in London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Attendee Data Coordinator role. Highlight your experience with data management and event coordination, and show us how your skills align with what we're looking for.
Show Off Your Tech Skills:Since advanced knowledge of Microsoft Excel is a must, don’t forget to mention any relevant software or platforms you’ve used in the past. If you've worked with event registration tools like Cvent or Eventbrite, let us know!
Be Clear and Concise:When writing your application, keep it straightforward. Use bullet points where possible to make it easy for us to see your key achievements and experiences. We love a well-organised application!
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Dormont Manufacturing Co
✨Know Your Data
Make sure you brush up on your data management skills, especially with tools like Microsoft Excel. Be ready to discuss how you've handled attendee data in the past and any experience you have with event platforms like Cvent or Eventbrite.
✨Show Your Communication Skills
Since you'll be assisting clients over the phone, practice articulating your thoughts clearly. Think of examples where you've successfully communicated complex information to clients or team members, especially in a fast-paced environment.
✨Be Proactive
Prepare to discuss how you've anticipated issues in previous roles and what steps you took to resolve them. This role requires a proactive mindset, so think of specific instances where you identified potential problems before they arose.
✨Flexibility is Key
Highlight your willingness to work outside normal hours and travel for events. Share experiences that demonstrate your adaptability and commitment to ensuring events run smoothly, even when things don’t go as planned.
