Investment Management Administrative Assistant

About Morgan Stanley

Morgan Stanley is a leading global financial services firm providing a wide range of investment banking, securities, investment management and wealth management services. As a market leader, the talent and passion of our people is critical to our success. Together, we share a common set of values rooted in integrity, excellence, and strong team ethic. We can provide a superior foundation for building a professional career – a place for people to learn, to achieve and grow. A philosophy that balances personal lifestyles, perspectives and needs is an important part of our culture.

The Emerging Markets Debt team manages approximately $35 billion across a range of investment strategies. The team analyses the macroeconomic and political environments of more than one hundred countries and translates these fundamental views into investment ideas. Our research process leverages traditional news and crowd-sourced media, economic data releases, relationships with economists and political analysts, and on the ground travel to meet with policy makers and in-country experts. We exploit both long and short investment opportunities and use a variety of sovereign bonds, currencies, equities, and other cash and derivative instruments to execute our strategies. Our team is made up of highly motivated professionals with diverse backgrounds who complement our global perspective.

Key Responsibilities

• Provide proactive, detail-oriented administrative and business support to the Emerging Markets Team, including complex calendar management, travel coordination, meeting scheduling, preparation of itineraries and agendas, and expense processing.
• Support selected research-related tasks at the discretion of the team and subject to business priorities.
• Demonstrate flexibility, responsiveness, and the ability to support a global investment team across time zones.
• Arrange domestic/international travel, including developing detailed agendas, managing any visa requirements, and addressing other travel/logistics related requirements as needed.
• Prepare, submit, and monitor expense reports and vendor payments for investment team members, leveraging tools such as Concur, Tymetrix and Smaart.
• Manage telephone coverage as needed, including responding to inquiries, routing calls, and taking detailed messages.
• Manage other miscellaneous administrative activities including technology requests, preparing copies, managing supplies, coordinating equipment needs, reviewing/distributing incoming mail, and maintaining a fully-functioning work area for the team.
• Back-up coverage for admin colleague(s) during planned or unplanned absences from the office.
• Demonstrate discretion with sensitive information related to firm, team, and/or staff.
• Assistance with executing legal documents to be signed by various team members.
• Special projects and requests as needed.

Qualifications

• Substantial relevant administrative support experience in a professional environment, preferably in the investment management industry.
• Educated to A-Level or equivalent.
• Anticipates needs, exercises sound judgment, identifies process improvements, solves problems independently, operates with a high degree of ownership.
• Excellent written, verbal, and interpersonal communication skills.
• Comfortable operating in a fast-paced environment with shifting priorities, variable hours, and evolving team needs.
• Highly organized, detail-oriented, and able to manage multiple competing priorities under tight deadlines.
• Strong ability to manage multiple priorities and take independent initiative for action within areas of responsibility, while also exhibiting sound judgment on when to seek guidance and take direction.
• Highly service-oriented, solutions focused, collaborative individual with the ability to work well both as an individual contributor and as part of a team.
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Familiarity with Corporate Services Travel Online (CSTO), Concur, and other Firm systems preferred; at minimum demonstrate ability to learn new systems quickly.

What You Can Expect From Morgan Stanley:

At Morgan Stanley, we raise, manage and allocate capital for our clients – helping them reach their goals. We do it in a way that’s differentiated – and we’ve done that for 90 years. Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren’t just beliefs, they guide the decisions we make every day to do what’s best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. At Morgan Stanley, you’ll find an opportunity to work alongside the best and the brightest, in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry. There’s also ample opportunity to move about the business for those who show passion and grit in their work.

Certified Persons Regulatory Requirements: If this role is deemed a Certified role and may require the role holder to hold mandatory regulatory qualifications or the minimum qualifications to meet internal company benchmarks.

Flexible work statement

Interested in flexible working opportunities? Morgan Stanley empowers employees to have greater freedom of choice through flexible working arrangements. Speak to our recruitment team to find out more.

Morgan Stanley is an equal opportunity employer committed to building and maintaining a workforce that is diverse in experience and background. Our recruiting efforts reflect our strong commitment to a culture of inclusion, where individuals are hired, developed, and advanced based on their skills and talents. Our workforce reflects a broad cross-section of the global communities in which we operate, bringing a variety of backgrounds, talents, perspectives, and experiences.