At a Glance
- Tasks: Lead HR operations, payroll, benefits, and manage daily office activities.
- Company: Join Deloitte France’s growing London office in a modern workspace.
- Benefits: Competitive salary, inclusive culture, and opportunities for professional growth.
- Other info: Be part of an inclusive team that values diversity and collaboration.
- Why this job: Make a real impact in a dynamic environment while developing your HR expertise.
- Qualifications: 10+ years of HR and office management experience; fluency in French required.
Based in the heart of the City of London, in a new, modern and welcoming office, Constantin is Deloitte France’s regional office in the UK. It specializes in auditing UK subsidiaries of groups audited by Deloitte (mainly Deloitte France). Today, the London office is enjoying strong growth and has more than 150 professionals. Our current HR and Office Manager is about to retire so in this context, we are looking for someone to take over her role. We are seeking an experienced and highly organized HR and Office Manager to lead HR operations, payroll and benefits administration, while also managing the day-to-day operational running of our London office. This is a hands‑on role covering payroll, pensions, benefits, onboarding, HR administration, visas, compliance and office management. You will work closely with the Partners, Finance team, the HR Business Partner and the HR team to maintain accurate processes, ensure legal UK compliance, compliance with Deloitte France rules and support business continuity.
Key Responsibilities
- Payroll Administration and Pension & Benefits Administration: Monthly preparation and payroll liaison with the external payroll bureau. Quarterly projection of salary budget for the Financial Year. Yearly annual salary budget liaising with the Partners. Act as the main contact for benefits providers. Monitor employee benefit data, new joiners, leavers and contractual changes. Approve and monitor monthly benefits and pension invoices.
- Joiner and Leavers: Conduct physical onboarding and exit meetings with the HRBP and HR team. Oversee staff record maintenance in HR tools by the HR team.
- Visa Administration: Manage visa allocation, renewals, sponsorship and immigration matters. Liaise with immigration consultants when required. Quarterly audit of passport and visa data.
- Administration & Compliance: Ensure contracts, offer letters and employee files are kept current. Weekly reconciliation of HR action items (visas, departures, payroll deadlines). Maintain handbooks and policy changes with HR Business Partner. Monitor completion of employees’ yearly independence forms. Prepare and assist with various audits monitoring visits/inspections (including ICAEW, Deloitte France, ISO…). Payroll tax related declarations.
- Office Management: Supervision of the Reception (various checks and reporting for compliance purposes). Being one key contact within Deloitte’s business continuity plan in case of incidents. Monitoring contracts of external providers (office maintenance and logistic) including yearly archiving. Organising fire drills and Health and Safety trainings whenever needed in compliance with the UK regulation and the building management. Suppliers invoice approval and monitor conflict checks.
This role includes the management of the HR team and Reception (monitoring, appraisals…). We are looking for an experienced professional (+10 years of experience) with proven experience in Payroll, Office Management and/or HR. Knowledge of UK employment law and UK payroll administration is a real plus. We are looking for someone with strong organisational and communication skills, ability to multitask and handle deadlines. Fluency in French is a must.
HR and Office Manager employer: Dormont Manufacturing Co
At Deloitte France's regional office in the vibrant City of London, we pride ourselves on fostering a dynamic and inclusive work culture that prioritises employee growth and development. Our modern office environment, coupled with comprehensive benefits and a commitment to compliance and operational excellence, makes us an exceptional employer for those seeking a meaningful career in HR and office management. Join our team of over 150 professionals and be part of a thriving organisation that values collaboration and innovation.
StudySmarter Expert Advice🤫
We think this is how you could land HR and Office Manager
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Dormont Manufacturing Co!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Dormont Manufacturing Co.
We think you need these skills to ace HR and Office Manager
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Dormont Manufacturing Co. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Dormont Manufacturing Co and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Dormont Manufacturing Co. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Dormont Manufacturing Co's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Dormont Manufacturing Co
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Dormont Manufacturing Co.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Dormont Manufacturing Co will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Dormont Manufacturing Co and how you would contribute to adapting HR strategies.
