At a Glance
- Tasks: Support the Company Secretary with vital administrative and compliance tasks.
- Company: Join a leading music group that values diversity and innovation.
- Benefits: Enjoy competitive perks like private medical insurance and generous annual leave.
- Other info: Flexible environment with opportunities for growth and development.
- Why this job: Gain hands-on experience in company secretarial work while making a real impact.
- Qualifications: Ideal for those studying or interested in governance with strong organisational skills.
The predicted salary is between 30000 - 40000 £ per year.
The Company Secretarial Assistant plays a pivotal role in providing full company secretarial and general administrative support to the Group Company Secretary. This is a 6 month contract, with the potential to convert to a permanent opportunity.
Main Duties
- To assist with maintenance of statutory companies through Diligent Entities.
- Support Company Secretary in ensuring timely and accurate filing of changes in directors and other statutory documents with Companies House and other regulatory bodies.
- Ensure all statutory deadlines are complied with, including the preparation and filing of confirmation statements.
- General administrative support and Diary Management.
- Coordinating with other departments on company secretarial matters.
- Managing the company’s compliance calendar.
- Liaising with the Finance team, auditors, directors etc. in respect of the preparation of financial audit.
- Disseminate communications for Company Secretary as quickly as possible.
- Liaising with external notaries and lawyers in organising various notarisation of documents.
- Providing statutory/corporate information to internal/external contacts.
- To assist with Events Health & Safety and insurance matters.
- To carry out any other duties as directed by the Company Secretary.
Qualifications / Experience Level
- GradCGI or an intention to undertake the Chartered Governance Institute Qualification. CGI study support will be provided if required.
- Knowledge of company secretarial software (e.g Diligent Entities).
- Ideally some experience of working in a Legal or Company Secretarial department.
- Excellent understanding of the work of Company Secretary.
- Proficient in standard business tools (Microsoft Office, PowerPoint, Adobe Acrobat).
- Strong attention to detail, communication and organisational skills.
- Ability to maintain confidentiality with a high degree of discretion.
- Strong ownership and urgency in handling tasks.
- Flexibility i.e. ability to deal with changing priorities.
- Very professional, mature in approach and level-headed.
- Ability to work well and keep calm under pressure.
- Effective communicator with excellent interpersonal skills.
- Ability to use initiative and act on information appropriately.
Bonus Tracks: Your Benefits
- Group Personal Pension Scheme (between 3% and 9%)
- Private Medical Insurance
- 25 paid days of annual leave
- Interest Free Season Ticket Loan
- Holiday Purchase scheme
- Dental and Travel Insurance options
- Cycle to Work Scheme
- Salary Sacrifice Cars
- Subsidised Gym Membership
- Employee Discounts (Reward Gateway)
EEO Statement
Everyone is welcome to apply for our roles, and we are determined to ensure that no applicant or employee receives less favourable treatment because of gender, race, disability, sexual orientation, religion, belief, age, marital status, background, pregnancy, or caring responsibilities. We also recognise the importance of diversity of thought within our teams and are fully committed to embracing the talents of people with autism, dyslexia, ADHD, and other forms of neurocognitive variation.
Just So You Know…
The company presents this job description as a guide to the major areas and duties for which the jobholder is accountable. However, the business operates in an environment that demands change and the jobholder’s specific responsibilities and activities will vary and develop. Therefore, the job description should be seen as indicative and not as a permanent, definitive, and exhaustive statement.
Company Secretarial Assistant employer: Dormont Manufacturing Co
At Universal Music Group, we pride ourselves on being an exceptional employer that values diversity and fosters a supportive work culture. As a Company Secretarial Assistant, you will benefit from comprehensive study support for your Chartered Governance Institute qualification, alongside a competitive benefits package including private medical insurance and a generous annual leave allowance. Our commitment to employee growth and well-being, combined with our dynamic environment in the heart of the music industry, makes this an exciting opportunity for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Company Secretarial Assistant
✨Dive into Industry Groups
Join compliance and risk management groups on platforms like LinkedIn and Facebook. These communities often share temp job postings and insights. You’d be surprised at how many temporary gigs float around through word of mouth!
✨Showcase Your Expertise
Consider creating content on compliance topics that get you noticed—think LinkedIn articles or even a blog. This not only shows off your knowledge but can grab the attention of companies like Dormont Manufacturing Co when they’re searching for someone to fill a temporary position.
✨Tap into Recruitment Agencies
Reach out to recruitment agencies that specialise in compliance and risk roles. They’re usually in touch with companies looking to fill temporary roles, which can save us a lot of time in our job search.
✨Go Local with Networking
Attend local compliance and risk seminars or workshops. Meeting professionals in our area can open up temp opportunities, and it’s a great way to make your face known in the industry—plus, you might even meet someone from Dormont Manufacturing Co!
We think you need these skills to ace Company Secretarial Assistant
Some tips for your application 🫡
Show Your Compliance Know-How:When you’re applying for a compliance-risk role like Company Secretarial Assistant, make sure to highlight your understanding of industry regulations and risk management principles. Mention any relevant coursework, certifications, or projects that showcase your expertise in these areas—it's what sets you apart!
Highlight Your Analytical Skills:In the compliance-risk field, strong analytical skills are essential. Talk about your experiences that required critical thinking and data analysis, whether in past roles, internships, or academic projects. Show us how you've identified risks and implemented solutions in the past.
Tailor Your CV for the Temporary Role:Since this is a temporary role, focus on your availability and flexibility in your CV. Highlight any previous short-term roles or projects that demonstrate your ability to adapt quickly and deliver results in a fast-paced environment. This helps employers see you as an easy fit in their team!
A Concise Cover Letter is Key:Keep your cover letter short and focused! Explain why you're interested in the compliance-risk area specifically for this temporary position at Dormont Manufacturing Co. Mention what you hope to learn and achieve, showing your enthusiasm and motivation to contribute positively during your time there.
How to prepare for a job interview at Dormont Manufacturing Co
✨Know Your Compliance Basics
Make sure you're clued up on the key compliance and risk regulations pertinent to the industry you're applying to. Understanding frameworks like GDPR or AML will not only impress but also show that you’re ready to hit the ground running in your temporary role at Dormont Manufacturing Co.
✨Prepare for Scenarios
Expect scenario-based questions that test your problem-solving skills. They might ask how you'd handle a specific compliance issue. Think through real situations you’ve encountered in past roles or study hypothetical cases to showcase your analytical skills and practical judgement during the interview.
✨Highlight Your Adaptability
Since this is a temporary position, emphasise your ability to adapt quickly to new environments and team dynamics. Share examples of how you’ve successfully adjusted to changes in past roles and how this flexibility can benefit Dormont Manufacturing Co in the short term.
✨Gather Your Technical Tools
Familiarise yourself with commonly used compliance tools or software, as they might come up in the interview. If you've used tools for risk assessments or compliance tracking, mention those and be ready to discuss how they can streamline processes at Dormont Manufacturing Co.
