Search Coordinator

About Dore Partnership

Dore Partnership is a leading global specialist executive search firm dedicated to supporting corporate leadership by delivering exceptional talent and strategic advice. Since our founding in 1997, we have advised and partnered with organisations across the financial services, technology, and data sectors. Our team, based in New York and London, works closely with clients worldwide to help build outstanding leadership teams.

Role Overview

As part of our continued growth, we are seeking a highly organised and detail-oriented Search Coordinator to join our London office. In this role, you will provide critical administrative, research, and operational support across all stages of the search process. Search Coordinators play a central role in the delivery of search mandates, acting as project managers across client, candidate, and internal aspects of each assignment. You will work closely with colleagues, clients, and candidates to ensure searches are executed smoothly and efficiently. The role requires strong organisational skills, attention to detail, and proactive communication, as well as the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Prepare polished client-facing materials, including pitch presentations, progress reports, and candidate CV/bio packs.
• Manage search assignments and ensure accurate information flow within our Talent Relationship Management (TRM) system, Ezekia. This includes setting up new searches, maintaining candidate and client records, logging meetings, and organising notes.
• Take a project management approach to overseeing timelines, prioritising tasks, and ensuring deliverables are completed on schedule.
• Format, edit, and produce professional CVs and biographies for candidate submissions.
• Conduct candidate research and market mapping to support search assignments.
• Source and verify candidate contact information using external tools (e.g. ZoomInfo, RocketReach, Lusha).
• Lead post-search debriefs to review outcomes and summarise key takeaways.

Client and Candidate Coordination

• Act as a key point of contact for client and candidate interactions, applying strong organisational and coordination skills to ensure seamless communication and scheduling.
• Arrange and coordinate meetings between clients and candidates.
• Prepare materials for client meetings, attend calls where appropriate, and track action points and follow-up items.
• Manage interview logistics and respond to any last-minute changes as required.
• Coordinate candidate travel and accommodation arrangements, working with travel providers where necessary.
• Process candidate expense reimbursements and liaise with the Finance team regarding payment.

Qualifications

• Bachelor’s degree (or equivalent).
• Professional and polished approach, with the ability to represent the firm confidently and build strong relationships with internal and external stakeholders.
• Excellent organisational skills and strong attention to detail.
• Strong verbal and written communication skills.
• Ability to manage multiple tasks and prioritise effectively in a fast-paced environment.
• Familiarity with TRM systems (experience with Ezekia is an advantage), or willingness to learn.
• A collaborative and team-oriented approach to work.

What We Offer

We offer an environment that combines professional development with meaningful responsibility, providing early exposure to high-impact work and opportunities to learn from experienced colleagues. This includes:

• Early responsibility and strong career development in a merit-based environment.
• A combination of structured training and hands‑on learning.
• Access to a network of senior professionals across our firm, our clients, and our candidate community.
• International exposure through global town halls and collaboration across our offices.
• Opportunities to connect with colleagues through team events and social activities.