Search Coordinator in London

About Dore Partnership

Dore Partnership is a leading global specialist executive search firm dedicated to supporting corporate leadership by delivering exceptional talent and strategic advice. Since our founding in 1997, we have advised and partnered with organisations across the financial services, technology, and data sectors. Our team, based in New York and London, works closely with clients worldwide to help build outstanding leadership teams.

Role Overview

As part of our continued growth, we are seeking a highly organised and detail-oriented Search Coordinator to join our London office. In this role, you will provide critical project management, research, and operational support across all stages of the search process. Search Coordinators act as project managers, seamlessly managing responsibilities across client, candidate, and internal facets of each search process. You will collaborate closely with internal teams, clients, and candidates to ensure seamless and efficient execution of search mandates. This role demands a high level of organization, attention to detail, and proactive communication, as well as the ability to juggle multiple priorities in a fast-paced environment.

Key Responsibilities

• Own the coordination and execution of search mandates from initiation through completion, ensuring timelines, milestones, and deliverables are met.
• Create polished client-facing documents, such as pitch decks, progress reports, and resume/bio packs.
• Manage search mandates and ensure proper information flow within our Talent Relationship Management (TRM) system, Ezekia, by setting up new searches, maintaining and updating candidate and client profiles, logging meetings, and organising notes.
• Take a project management approach to oversee timelines, prioritize tasks, and ensure deliverables are met on schedule.
• Format, edit, and create professional CVs and biographies for candidate submissions.
• Conduct candidate research and market mapping to support search efforts when needed.
• Source and verify candidate contact information using external tools (e.g. ZoomInfo, RocketReach, Lusha) when needed.
• Lead post-search debriefs to assess outcomes and summarise key takeaways.

Client and Candidate Coordination

• Consistently demonstrate exceptional client polish in all interactions, including written communication, meeting presence, and handling of sensitive or high-stakes situations.
• Serve as the primary point of contact for all client and candidate interactions, while representing the firm with professionalism and credibility.
• Utilize project management principles to streamline scheduling, manage priorities, and ensure seamless coordination across all touchpoints.
• Schedule and coordinate meetings between clients and candidates.
• Prepare materials for client meetings, attend calls, and actively track action items and follow-up tasks.
• Manage the logistics of candidate interviews, addressing any last-minute changes as needed.
• Coordinate travel and accommodation arrangements for candidates, working with travel agents to finalize details.
• Process candidate expense reimbursements and liaise with the Finance team regarding payment.

Qualifications

• Bachelor’s degree (or equivalent).
• Demonstrated professionalism and polished demeanor, with the ability to confidently represent the firm and establish strong relationships with internal and external stakeholders.
• Excellent organisational skills and strong attention to detail.
• Strong verbal and written communication skills.
• Ability to manage multiple tasks and prioritise effectively in a fast-paced environment.
• Familiarity with TRM systems (experience with Ezekia is an advantage), or willingness to learn.
• Enthusiasm for teamwork and collaboration.

What We Offer

We offer an environment that combines professional development with meaningful responsibility, providing early exposure to high-impact work and opportunities to learn from experienced colleagues. This includes:

• Early responsibility and strong career development in a merit-based environment.
• A combination of structured training and hands-on learning.
• Access to a network of senior professionals across our firm, our clients, and our candidate community.
• International exposure through global town halls and collaboration across our offices.
• Opportunities to connect with colleagues through team events and social activities.