Sales Coordinator

Come join our team as a Sales & Events Executive. A Little About Us! Trump International Doonbeg is a coastal haven, hidden on a sheltered corner of the Wild Atlantic Way where world-class golf meets an intimate Spa, amazing food and access to the best activities, culture, heritage and one of the most picturesque settings Ireland has to offer for conferences, meetings, incentives and special events. Recognised among the best championship Links Courses in the world and named best Golf Resort in Ireland by the Irish Golf Tour Operators Association.

At the heart of the resort is the Irish Country house hotel with one of Irelands best Hotel Restaurants, the Ocean View Restaurant. And Ocean is a recurring theme, ever present with stunning views of the rolling waves and the rugged landscape stretching as far as the eye can see to the Cliffs of Moher. Trump International Doonbeg is home to a proud and motivated workforce of over 300 people during high season, offering a world class 5 Star Hotel workplace, with the beauty and balance of west Clare living.

The Sales & Events Executive is a key member of our Events Team working under the leadership of the Sales & Marketing Manager and the Director of Sales & Marketing. The main focus of this role is to be a conduit for information flow between our clients and operations, ensuring the organisation is represented in a professional manner befitting the luxury products and services we offer, driving sales and revenue through customer satisfaction, and seeking new business opportunities at all times.

Key Responsibilities

• Coordinate and manage luxury weddings, corporate events, and group bookings from initial enquiry through to successful execution and post-event follow-up.
• Work closely with the Sales & Marketing team to ensure a seamless transition from contract stage to event planning and delivery.
• Deliver exceptional guest and client experiences by maintaining professional communication throughout all stages of the booking journey.
• Liaise with operational departments including Front Office, Food & Beverage, Accommodation, Spa, and Events teams to ensure flawless execution of all events.
• Maintain complete accuracy across all event management systems including accommodation blocks, function schedules, forecasting, billing, room allocations, and guest requirements.
• Prepare and distribute detailed Banqueting Event Orders (BEOs), event summaries, and function sheets in line with luxury brand standards and company timelines.
• Attend weekly operations and Food & Beverage meetings to present upcoming weddings, VIP events, and group functions.
• Prepare accurate quotations, contracts, invoices, and final billing documentation while ensuring all payment schedules and deposits are collected within company timelines.
• Welcome group leaders and VIP clients on arrival, ensuring all event details and expectations are exceeded.
• Build and maintain strong relationships with external suppliers, entertainment providers, florists, and event partners.
• Proactively troubleshoot and resolve operational challenges while maintaining exceptional service standards.
• Support the Sales & Marketing strategy by identifying opportunities for upselling, repeat business, and client retention.
• Assist with promotional campaigns, luxury showcases, wedding fairs, and networking events to drive brand awareness and revenue growth.

Wedding & Luxury Events Responsibilities

• Handle all wedding and luxury event enquiries with a polished, client-focused, and consultative approach reflective of a 5-star property.
• Conduct private resort tours and personalised consultations for prospective couples and event clients.
• Create bespoke proposals and tailored event presentations designed to maximise revenue while exceeding guest expectations.
• Manage wedding contracts, deposit schedules, and planning timelines with exceptional attention to detail.
• Ensure all wedding and event information is communicated clearly and efficiently across all hotel departments.
• Maintain accurate diary management, option dates, lead tracking, and follow-up procedures to maximise conversion opportunities.
• Analyse lost business opportunities and market trends to support future sales and marketing initiatives.
• Attend and represent the property at luxury wedding fairs, showcases, and industry networking events.
• Work collaboratively with operations teams to ensure every wedding and event is delivered to the highest luxury hospitality standards.
• Support brand positioning by ensuring all guest interactions reflect the reputation and service excellence of a 5-star resort environment.

Role Requirements:

• Must be able to communicate freely and eloquently in both written and spoken English.
• A proactive, self-starter who is able to work within a team as well as individually.
• Excellent time management & organisational skills are essential.
• Must possess well-developed computer skills and enjoy a substantial amount of office-based computer work.
• Extreme attention to detail and ability to multitask in a fast-paced environment are essential, together with a passion for events and desire for continual department performance improvement.
• Must be able to work shifts, weekends, holidays and adhere to our immaculate grooming policy and strict uniform standards.

Benefits:

• Birthday Off: Celebrate your special day!
• Reward Recognition: Regular acknowledgement of your contributions.
• Career Progression: Opportunities to grow and advance your career.
• Education Support: Invest in your professional development.
• Social Events: Enjoy company-organized gatherings.
• Employee Assistance Programme: Support when you need it.

If you have a passion for events and a drive for excellence, this is your opportunity to be part of an exciting and fast-paced team.

Why Join Us?

At Trump International Doonbeg, we take pride in nurturing talent within a supportive and dynamic environment. Recognized as a GREAT PLACE TO WORK 2025® and home to a world-class golf resort, we ensure our team thrives in an atmosphere of growth and camaraderie. Take the next step in your career with us where your passion meets unparalleled opportunities, apply now and be part of an extraordinary journey at Trump International Doonbeg!