We are Doocey Group, a national multi-disciplined civil engineering and utility contractor delivering a wide range of services including water, drainage, gas, electricity, highways, structures, and full infrastructure solutions. With a strong commitment to staff development and continuous training, we stay at the forefront of construction technology while maintaining the highest standards of quality, environmental responsibility, and health and safety through our certified integrated management system. We are currently seeking a Sales Administrator to join our dynamic team. If you are ready to contribute to a company known for its long-standing client relationships and commitment to excellence, we encourage you to apply and become part of our continued success.
As the Sales Administrator you will play a key role in supporting the sales and pre-construction teams in the preparation and submission of accurate and timely cost estimates for multi-utility projects. This role involves gathering, managing, and coordinating project information to assist in bid development, liaising with suppliers, and ensuring adherence to tender requirements. The Sales Administrator will work closely with Sales, Estimators, Project Managers, and Procurement teams to develop competitive and comprehensive bids that align with company standards and client expectations. Responsibilities Update and maintain the Multi Utilities attendance register, reporting to directors and HR daily before 12pm. Manage the connections inbox, twice a day, once before 10am and another time before 5pm. To process correspondence and control project and pricing documents, liaising with relevant team members to action accordingly, and seeking technical advice as required. Extract information from enquiry emails sent by the Business Development Manager, ensuring information is input on to relevant trackers, creating folders, saving documents, and uploading information to Synergy system. Ensuring all enquiries are dealt with accordingly, within the MU SLAs, and all completed by 5pm every Friday. Procure existing utility maps, sales administrator handover document, complete property schedule and calculate site demand and ADMDs, apply for points of connection for gas, water and electric, procure asset values in line with current pricing strategy. Communicate and coordinate with clients when additional information is required, to assist the Business Development Manager with necessary client communications. Ensure feedback on quotes, requirements, and award dates are tracked accurately, whilst overseeing and managing client correspondence. Update project and pricing documents to ensure that all relevant information is accessible for all relevant employees. Complete works within the Tender File, ensuring all information is mirrored on to the Synergy system. Creating temporary folders within computer drive to store daily documents, making certain, that all documents are uploaded to Synergy system by the end of every day. Collate information daily from initial enquiry and use the Budget Quote calculator and quote template to create a budget quotation for the client. Issue to Business Development Manager, or direct to the client in the Business Development Managers' absence. Attend mandatory training courses as defined within the company training matrix. Keep up to date with legislation and record ‘Continued Professional Development' (CPD).
Technical Skills & Experience Extensive experience within same role, or similar within the civil engineering sector. Self-driven, results-oriented, with a ‘can do' attitude without compromising safety and/or compliance. Ability to work collaboratively with various stakeholders, including employees, management, regulatory agencies, and the community. Problem-Solving Skills Excellent verbal and written communication Skills Confident, with strong interpersonal skills and the ability to liaise with managers at all levels within a business. Administration experience. Ability to be proactive, always. Excellent attention to detail. Time management skills. Interpersonal skills. Ability to adapt to a fast-paced environment. Organisation skills. Qualifications & Training A comprehensive knowledge of Microsoft Office software, especially Microsoft Word, PowerPoint, and Excel. GCSE's Grade 9-4 or equivalent.
Our salaries are competitive and reviewed regularly to ensure they remain fair and in line with the wider industry.
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Sales Administrator in Birmingham employer: Doocey Group
Doocey Group is an exceptional employer located in the West Midlands, offering a dynamic work environment that prioritises safety and professional development. As a Fleet Safety Coach & Driver Trainer, you will benefit from a supportive culture that encourages continuous learning and growth, alongside competitive remuneration and comprehensive benefits. Join us to make a meaningful impact on driver performance while enjoying the unique advantages of working within a dedicated team focused on excellence in fleet management.
